PMPA Board Meeting September 17, 2014

Meeting Minutes

PMPA Board Meeting – September 17, 2014

Meeting called to order following the regular monthly meeting by Jessica Havens, President.

Members present:

Jessica Havens, President
Ruth Ferris, Secretary
Sherry Angle, Treasurer

Teresa Sahlfeld, Webmaster

Members not present:

Jennifer Carlson, Vice President (joined by phone)

Sarah Truman, 2nd Treasurer

Reading of Agenda

·  No Agenda was prepared, this was the first meeting of the new Board.

Approval of Minutes

·  No minutes to approve, first meeting of the new Board.

Business

·  Volunteer Speakers:

ü  We may need to replace the speaker for the November meeting. Jessica will follow up with Ernst & Young.

ü  Wade Simmons (sp?), our speaker for December would like suggestions for topics. He is a Mercer Attorney.

ü  Also we need to start getting speakers together for 2015.

·  Drawing prizes for our monthly meetings:

ü  We need to get info from our Treasurers regarding how much we have spent in the past on Gift Cards, Trainings and The Payroll Source.

ü  Board members should try to get Company Swag to give as prizes.

·  Website issues:

ü  Teresa has attached Vouchers to our members with Corporate Memberships so they don’t have to pay to register for meetings.

ü  National APA members who are not PMPA members have been added to the email list.

ü  Teresa will upload the Tax Documents.

ü  Jessica and Teresa will schedule meeting emails at 25, 15 and 5 days ahead.

·  Membership growth:

ü  Community activities make membership more fun and rewarding. Ruth will talk to the leadership at the Heart of Oregon Chapter for ideas.

·  Mailbox at Lloyd Center is not convenient:

ü  Ruth will go by once a month just before the meeting and bring the mail in.

ü  Jessica brought mail for Jennifer.

ü  Sarah, 2nd Treasurer, will need the Global Payments statements to reconcile.

At this point Jennifer Carlson, Vice President, joined by phone.

·  Board responsibilities:

ü  Jessica will email Job Descriptions and By-Laws.

·  Fall Study Group and RCH Credits:

ü  The meetings have not been consistently attended. The instructors will get together to discuss how to split up the approved RCH Credits.

ü  Kathy F. and Reshinda have been distributing the credit certificates by email and on paper. We will gather up the paper ones and send them all by email. Future certificates will be sent by Teresa each meeting. Sherry will email Reshinda and Kathy regarding this change and to get the outstanding certificates.

·  Future meeting details:

ü  Ruth will order breakfast for 25 regardless of the actual head count on the website.

ü  Ruth will ask for to go boxes to be available.

ü  We will meet every month after the regular meeting for the time being. We may go to Quarterly meetings once the board is established.

ü  Signs are needed to direct people to the meeting space. The Board will track down a laminator and make them.

Meeting adjourned approximately 10:20 am.

Action Items-next page

Jessica:

Contact Ernst & Young regarding the speaker for the November meeting

Schedule meeting emails with Teresa

Email the board our job descriptions and by-laws

Get mail to Jennifer

Get statements to Sarah

Ask about a laminator

Treasurers:

Report on Prize spending

Reconcile Global Payments

All Board members:

Suggest speakers for 2015

Gather Company Swag as prizes

Ask about a laminator

Suggest ideas for the December speaker

Teresa:

Upload Tax Documents

Email Kathy and Reshinda regarding the RCH certificate change

Ruth:

Membership Community ideas from HOO

Check mail monthly

Order for 25 and ask for boxes