PLVN AGM Agenda 10 September 2013

ANNUAL GENERAL MEETING 2013

Held on Tuesday 10 September 2013

At Municipal Association of Victoria, 60 Collins St Melbourne

MINUTES

1. Welcome

The President, John Murrell, welcomed all attendees especially those attending their first PLVN meeting

Present:

Apologies:

Proxies received from:

Central Highlands Libraries – Jenny Fink

2. Confirmation of minutes of AGM 2011-12 held on 11September 2012

That the minutes of the Annual General Meeting held on 11 September 2012 be accepted as a true record of the meeting

Moved:Ros CousinsSeconded:Michael ByrneCarried

1. Business arising from the Minutes

Nil

1. Annual Report 2012-13

Highlights for 2012-13 included

• Active participation in the National Year of Reading 2012 as a Founding Partner and the development the Love2Read project
• Participation by a number of PLVN members on the Ministerial Advisory Council on Public Libraries and the development of PLVN’s response to the Stage One report on behalf of all members
• Representation on the Advisory Council on Public Libraries to the Library Board of Victoria and further developing the relationship with the State Library of Victoria in the delivery of current and planning for the next state-wide library development projects
• The launch of Victorian Public Libraries 2030 Strategic Framework and the completion of the 2012-13 Shared Leadership program for aspiring leaders are positive outcomes of the state
• Farewells to Anne Holmes, a long-term member of the PLVN Executive Committee and Elisabeth Jackson, the long serving PLVN Executive Officer

That the Annual Report for Public Libraries Victoria Network be accepted

Moved:Chris KellySeconded:Chris MackenzieCarried

1. Treasurer’s Report/ and Audited Accounts

The Secretary, Joseph Cullen spoke to the accounts and the auditor’s draft report.

That the Treasurers Report be accepted and the draft Audited Accounts be approved in principle subject to any final changes agreed with the auditor

Moved:Joseph CullenSeconded:Karyn SiegmanCarried

1. Appointment of Auditors 2013-14

That Crowe Horvath be appointed as the auditors for Public Libraries Victoria Network Inc for 2013-14

Moved:Rhonda RathjenSeconded:Patti ManolosCarried

1. Adoption of Revised Rules for Public Libraries Victoria Network Incorporated

That the revised Rules for Public Libraries Victoria Network Incorporated as circulated be adopted

Moved:Joseph CullenSeconded:Karyn SiegmannCarried

1. Public Libraries Victoria Inc. Strategic Plan, 2013-17

That

a) the summary Strategic Plan 2013-17 (vision, purpose and key objectives) for Public Libraries Victoria Network Incorporated be noted and

b) the Executive be authorised to develop the required actions following advice from the Ministerial Advisory Committee on Public Libraries and in consultation with the PLVN membership

Moved:Chris KellySeconded:Peter CarterCarried

1. Budget 2013-14 including Annual Subscriptions for the 2013-14 and 2014-2015 year.

9.1Subscription Rates for financial year 2013-14 are based on the library service operation expenditure:

That the PLVN annual subscriptions for 2013-14 in the preceding table be adopted.

Moved:Peter CarterSeconded:Carolyn MacveanCarried

9.2Subscription Rates for financial year 2014-15

Membership categories and annual subscription rates were last reviewed a number of years ago, it is therefore timely to undertake a undertake a full review of the fee structure.

That the PLVN Executive Committee review the fee structure and consider the annual subscription rates for 2014-15 by February 2014.

Moved:Peter CarterSeconded:Carolyn MacveanCarried

9.3Budget 2013-14

That the Budget 2013-14 be adopted

Moved:Carolyn MacveanSeconded:Joseph CullenCarried

1. Election of new members of PLVN Executive Committee

Under the Rules and Purposes of the Association, three members of the Committee retire each year. Retiring members in 2013 are Natalie Brown, Chris Kelly and Trish Smyth, and PLVN thanks each of them for their significant contribution to the continuing development and success of the organisation.

At the close of nomination, as three nominations were received, no election was required.

In line with the Rules of the Association, the following members were declared elected for the period 2013 to 2016: Nerida Dye, Christine Mackenzie and Karyn Siegman.

1. Appointment of convenors to Special Interest Groups 2013-14

Subcommittee convenors will be appointed by the Executive at the first Executive Committee meeting following the AGM.

Convenors of the special interest groups were appointed as follows:

Community Access Subcommittee

Resource sharing SIG:No appointment

Collections SIG:Brandt McCook

Information Services SIG:No appointment

Community Participation Subcommittee

Children’s and Youth Services SIG:Robyn Burns

Home Library Service SIGMichala Underwood

Multicultural Services SIGSue Gray

Frontline SIG (to October 2013):Shirley Bateman

Local Studies SIG:Liz Pidgeon

Customer Services Subcommittee

Library Operations SIG:Joanne Smith

Libmark SIGChristina Davidson

ICT SIGMichelle McLean

13.Date of AGM 2013-14:9 September 2014

The meeting was closed at 11:10am