Job Description

Our Company

We build transformational fibre optic infrastructure for the UK, empowering the UK’s economy and society. Our pure fibre infrastructure transforms the way governments, businesses and consumers communicate.

Our Team

We hire the best teams to deliver on our commitments. We embrace collaboration with customers and colleagues and strive for the highest levels of trust and respect. We are nimble, quick and exact in delivering our commitments and are honest in our beliefs, strong in our actions and deliver on our promises. At every level we strive to be transparent in the things that we do and in the decisions that we make. We value the uniqueness, creativity and innovation each employee brings to our company, and offer an environment where our people define and achieve success.

Please visit our website for more information at

The Position

Job title: / Receptionist/Office Administrator(Permanent – Full-Time)
Hours: / 8.30am – 5.00pm Monday - Friday
Department: / HR
Location: / London
Reports to: / HR Manager

Job Purpose

The Receptionist/Office Administratorposition will take responsibility for a wide range of processes and duties related to reception, office/HR administration and facilities. The purpose is to ensure the smooth running of the London office.

Key Responsibilities

Office Management:

  • Review and update health and safety policies, as guided by the SHEQ and ensure they are observed by the London office staff and visitors;
  • Order stationary
  • Ensuring that all areas within the office are kept clean and tidy
  • Ensuring that confectionary supplies (tea, coffee, sugar etc. are ordered in advance to ensure we have adequate supplies)
  • Ensuring that the kitchen facilities are in good working order
  • Ensuring that the meeting rooms are clean and tidy
  • Liaising with the cleaning company where necessary
  • Sort and distribute mail
  • Issue Purchase Order Numbers as required
  • Other adhoc administrative duties within HR
  • Help organise company events
  • Consider improving processes and ways of working

Receptionist:

  • Screening all calls, taking messages and forwarding to appropriate person
  • Meeting and greeting all visitors at the London Office and ensuring that the appropriate person is informed of their arrival
  • Ensure that the Visitor sign-in process is being followed
  • Organising drinks and lunches for meetings
  • Managing incoming and outgoing post for the London Office including courier

Key Relationships

Internal

  • ETeam
  • Employees
  • Senior Management Team

External

  • Suppliers
  • Landlords
  • Visitors

Knowledge & Experience

Essential

  • At least 1 years’ experience in a similar position
  • Computer literate in Outlook, Word, Excel and PowerPoint
  • Experience working in an office environment and liaising with facilities suppliers
  • Good understanding of Health & Safety measures relating to facilities

Desirable

  • Negotiating supplier contract terms and conditions

Qualifications

Desirable

  • Educated to at least A level standard

Competencies

  • Excellent telephone manner
  • Good verbal & written communication.
  • Personable with a can-do attitude
  • Proactive approach.
  • Motivated, positive and resourceful.
  • Proven ability to multi-task and operate successfully under tight deadlines and time pressures.
  • Good time management and organisational skills.
  • Ability to multi-task and prioritise.
  • Excellent attention to detail.
  • Flexible and adaptable.

The above list of responsibilities is not exhaustive. Whilst every effort has been made to ensure this job description provides a comprehensive overview of the responsibilities of this role, all employees may be required to undertake other reasonable tasks as requested from time to time.

We are an equal opportunities employer and welcome applications from all suitably qualified persons

regardless of their race, sex, disability, religion/belief, sexual orientation or age.

Please send your application to

and enter the title of the position in the subject line of your email.

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