MORROW COUNTY BOARD OF HEALTHMay 15, 2017
Agenda
Board of Health Meeting
Agenda
May 15, 2017
Love life. Live Healthy
HAPPY NURSES WEEK
05.06.2017 – 05.12.2017
Call the Meeting to Order ______P.M.
1.0Introductions
2.0Approval of Agenda
Motion by ______Second by ______
Abstentions______
PassedFailed
3.0Agenda additions / changes
- ______
- ______
Motion by ______Second by ______
Abstentions______
PassedFailed
4.0Board of Health Elections of Officers
President: ______
Motion by ______Second by ______
Abstentions______
PassedFailed
President Pro Tempore: ______
Motion by ______Second by ______
Abstentions______
PassedFailed
5.0Approval of April 17, 2017 Minutes
Motion by ______Second by ______
Abstentions______
PassedFailed
6.0Approval of Financials
Motion: Motion to approve the financials as presented. See documents.
Motion by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
7.0Public Participation
No community member asked to address the Board of Health.
Poore’s Septic & Excavating (Mr. and Mrs. G. Bragg) were sent a letter on May 1, 2017 to come before the Board to discuss the status of their sewage installer registration. This was sent to them as a result of the quality of work provided for the HSTS 2016-2017 grant cycle. Refer to letter for details.Quality improvement recommendations could range from corrective action / oversight to loss of registration.
8.0Administrative / Agency Action ItemsPamela Butler
8.1Motion to Approve the Investigation ofTime Tracking Software: Motion to approve research and investigation of time tracking software to improve efficiency of personnel and timeliness of process from MCHD to auditor. Software that will allow timesheets from any location, multiple programs, and using devices in real time. Allow the review of employee timesheets for prompt approval and send approved timesheets through process to county auditor software.
Looking at TimeClock Plus – fees up front and then annual license costs. See quote.
Motion by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
8.2Resolution#2017 – 012-Nto Approve the 2017-2018 Contract with Cardington-Lincoln School District: Resolution to approve the contract for nursing services between Morrow County Health District and Cardington-Lincoln School District. This contract will begin August 1, 2017 and ending July 31, 2018. This is a twelve month contract for 25 hours per week (5 days X 5 hours per day) with August through June being in the schools and summer months preparing for the next school year for health education and promotion activities. Total contract is for $23,000. Will be going to BOE in June.
Resolution by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
8.3Resolution#2017 – 013-N to Approve the 2017-2018 Contract with Northmor School District: Resolution to approve the contract for nursing services between Morrow County Health District and Northmor School District. This contract will begin August 1, 2017 and ending July 31, 2018. This is a twelve month contract for 25 hours per week (5 days X 5 hours per day) with August through June being in the schools and summer months preparing for the next school year for health education and promotion activities. Total contract is for $23,000. Will be going to BOH May 16, 2017.
Resolution by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
8.4Resolution #2017 – 014-Nto Approve the 2017-2018 Contract with Gilead Christian School: Resolution to approve the contract for nursing services between Morrow County Health District and Gilead Christian School. This contract will begin August 1, 2017 and ending July 31, 2018. This is a twelve month contract on as-needed basis per the School Administratorwith August through June being in the schools and summer months preparing for the next school year for health education and promotion activities. Morrow County Health district will be paid quarterly at a rate of $42.00 per hour.
Resolution by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
8.5Resolution #2017-020-ADM: Resolution to approve the contract for The GrowthCoach to provide Strategic Manager 12 monthly workshop coaching sessions to the leadership of Morrow County Health District. This will create positive behavior changes to see long-term sustained improvement in the agency. It is designed to provide business development and strategic focusing coaching / accountability processes that address the tough issues facing most leadership.
Key elements includes but not limited to: 1) to think and act as a strategic manager; 2) to adopt more effective beliefs, habits, and strategies; 3) to identify business and personal goals; 4) to understand client issues / customer service requirements; 5) to coach participants to leverage relationships to achieve organization growth; 6) to excel at leadership, not doer-ship; 7) to effectively manage their greatest asset – their people; 8) to develop clarity of direction for the organization by developing a simple business plan and accountability process; 9) to help systematize the business by creating, documenting, and improving all key business processes, procedures and policies; 10) to train others and effectively delegate; and 11) to learn to let go and enjoy life – to trust systems, people and leadership talents.
PHAB - Domain Standard 8.1 Encourage the Development of a Sufficient Number of Qualified Public Health Workers and Standard 8.2 Assess Staff Competencies and Address Gaps by Enabling Organizational and Individual Training and Development Opportunities
Domain 9 focuses on using and integrating performance management quality improvement practices and processes to continuously improve the public health department’s practice, programs, and interventions
Domain 11 - focuses on health department management and administration capacity. Health department leaders and staff must be knowledgeable about the structure, organization, and financing of their public health department and other agencies and organizations that provide public health services. Health departments must have a well-managed human resources system, be competent in general financial management, and knowledgeable about public health authorities and mandates.
Resolution by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
8.6Resolution #2017-021-ADM: Resolution to approve the contract for The GrowthCoach to provide Performance Management Process and Toolsthat will provide department level direction as well as agency wide. This program will evaluate current job descriptions, work plans, strategic plan, to identify requirements for each job and how they relate to the overall performance of the organization. Use the PH competencies as new job descriptions are developed and put in place that will be used to guide current duties/responsibilities and for the development of workforce trainings. This process should take approximately 2 + months and cost not to exceed $5000.
Resolution by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
8.7Resolution #2017-022-ADM: Resolution to approve and adopt the Branding Strategy Plan to raise the visibility, perceived value, and reputation of MCHD. This allows MCHD to meet PHAB Version 1.5 - Measure 3.2.2 A. The Purpose - Assess the health department’s strategy to communicate the value of its products, services, and practices to external audiences.
Resolution by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
9.0Nursing Action itemsKay Benick
9.1Motion to Accept Kay Benick’s Resignation as Director of Nursing: Motion to accept Kay Benick’s resignation as Director of Nursing effective July 14, 2017. Kay will be leaving Morrow County Health District to manage Maternal Child Health programs in another community. Refer to her letter of resignation dated May 8, 2017.
Motion by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
9.2Motion to Approve Stephanie Shaver RN, BSN as the Director of Nursing: The motion to approve Stephanie Shaver as the new Director of Nursing for Morrow County Health District. Due to Ms. Benick’s resignation along with increased number of nursing programs and the current availability of a qualified internal candidate, it was necessary to provide Ms. Shaver with knowledge and assistance prior to Ms. Benick leaving. This allowx for a smooth transition from one director to another.
Motion by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
9.3Motion to Approve the Posting of the Full-time Position of Help Me Grow Service Provider: The motion to approve the posting and future hiring of a full-time HMG Service Provider at $21.50 per hour - provided that MCHD receives the HMG funding. This position will be part of the nursing division and potentially provide other services as needed based on the credentials of the person hired.
Motion by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
9.4Motion to Approve Payment for Jessica Garver to Take Principles of Epidemiology from Kent State University: The motion is to pay $1555 to Kent State University for Jessica Garver to take the Principles of Epidemiology course in order to meet the PHEP requirements for epidemiology. As Stephanie Shaver steps out of her role as Epidemiologist this leaves MCHD without someone who meets the required qualifications. Following completion of the course, Jessica will have the necessary educational course to qualify.
Motion by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
10.0Environmental Health Action ItemsBrian Benick
The Board of Health Will Make Determination of Awardee Based on Chosen Criteria for HSTS HS390059-0013 and OWDA Loan #7319.
Refer to 04/24/2017 Bid Opening Document: All bidding contractors per packet are shown along with their bids. According to EPA, the bid should be the based on the lowest and best.
10.1Resolution # 2017-015-EH: Pending OEPA approval, the Morrow County Health District votes to approvea contract for _______
Name of Contractor
to complete home sewage treatment system (HSTS) repairs as reflected in the Bid summary sheet for Bid Packet #2017-001 (6161 TR 49 – Pittenger).
The Environmental Health Director, Brian Benick, is the designated representative for signing off on the documents and notarized by Lynne Keesey.
The total amount of the bid packet #2017-001selected equals $______.
Resolution by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
10.2Resolution # 2017-016-EH: Pending OEPA approval, the Morrow County Health District votes to approvea contract for _______
Name of Contractor
to complete home sewage treatment system (HSTS) repairs as reflected in the Bid summary sheet for Bid Packet #2017-002 (3835 TR – Graf).
The Environmental Health Director, Brian Benick, is the designated representative for signing off on the documents and notarized by Lynne Keesey.
The total amount of the bid packet #2017-002selected equals $______.
Resolution by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
10.3Resolution # 2017-017-EH: Pending OEPA approval, the Morrow County Health District votes to approvea contract for _______
Name of Contractor
to complete home sewage treatment system (HSTS) repairs as reflected in the Bid summary sheet for Bid Packet #2017-003 (5515 CR 66 – Dendinger).
The Environmental Health Director, Brian Benick, is the designated representative for signing off on the documents and notarized by Lynne Keesey.
The total amount of the bid packet #2017-003 selected equals $______.
Resolution by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
10.4Resolution # 2017-018-EH: Pending OEPA approval, the Morrow County Health District votes to approvea contract for _______
Name of Contractor
to complete home sewage treatment system (HSTS) repairs as reflected in the Bid summary sheet for Bid Packet #2017-004 (7955 SR 61 – Parrott).
The Environmental Health Director, Brian Benick, is the designated representative for signing off on the documents and notarized by Lynne Keesey.
The total amount of the bid packet #2017-004 selected equals $______.
Resolution by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
10.5Resolution #2017-019-EH: Resolution to approve the transfer of the HSTS grant (H5390059-0013) / OWDA Loan #7319 program from the Morrow County Board of Health to the Morrow Board of County Commissioners. MCHD will notify EPA of this transfer and provide the information / documents for completion of the 2017-2018 grant.
Resolution by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
10.6Motion to Post and Hire for Registered Sanitarian for Environmental Health: This position is not new position or newly created, but has been on hiatus since Mr. Jerry West retired at the end of 2016.
Motion by ______Second by ______
Abstentions______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
11.0Information Items and Comments
- Environmental Health Division
- Nursing Division:
Community Disease Report
- Health Commissioner
Cancer cluster discussion
Hours to be changed for MCHD. Each division will be evaluating days and times to meet the needs of the public.
Combined Spring Conference – Monday through Wednesday (05.15.2017 – 05.17.2017)
Ethics training– minimum of 1 hour required – for all public employees. Scheduled for June 15, 2017 beginning at 10:00 AM and ending at 11:30 AM.
-Scheduled for Community Services Building.
-This will provide 1.0 + hours of continuing education for BOH members as required by ORC.
- Board Members
12.0Meeting Adjourned ______P.M.
Motion by ______Second by ______
Abstentions______
PassedFailed
Reason to go into Executive Session: ______
______
Motion to go into Executive Session: Time ______(As Needed) - Roll Call Vote
Motion by ______Second by ______
Abstentions ______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
Motion to return from Executive Session: Time ______(As Needed) Roll Call Vote
Motion by ______Second by ______
Abstentions ______
Mooney ___ Albertson ___ Polzin ___ Woodward ___ Galbraith ___
PassedFailed
Meeting Adjourned following Executive Session ______P.M.
Motion by ______Second by ______
Abstentions______
PassedFailed
Next Meeting
Monday, June 19, 2017 at 6:00 PM
Improving the Health and Well-Being of Morrow County Residents
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