MAND Board Reporting Form
(Please use this form to send your agenda items)
Meeting Venue: Papa Razzi, Wellesley
Date: 6/15/17
Time: 6:00pm
Present: Val Machinist, Kristen Schreck, Monica Lebre, Frances Scarlata, Caitlin Meagher, Julia Sementelli, Ashley Desrosiers, Kerri Hawkins, Elissa Goldman, Bridgitte Carroll, Kristine Welch Taylor, Jessica Krefting, Joy Galloway Shen, Renee Reynolds, Katy MacQueen, Michael DeAngelis, Mara Sanseven, Julia Brucker, Christina Taddei, Peggy Leung-Strie, Grae Ling, Anson Lai, Jennifer Heinen, Amanda Cunningham, Meri Louko, Kaitlin Shruhan, Laura Foresta, Wai Ling Balsley, Amy Branham, Mary Harrity, Cynthia Taft Bayerl, Sue Lewis, Jocelyn Brault, Sarah Conca, Joan Salge Blake
Agenda Item:« If the item is an update it belongs in the ‘consent agenda section’ and requires no action from the board
« If the item requires guidance or action from the board then it belongs in the ‘items for discussion’ section
« All agenda items require background information
« Include name and board position
« Include goal and strategy and/or value associated with each agenda item (refer to your workplan)
Strategic Plan:VISION
Optimize the health of Massachusetts residents through food and nutrition
MISSION
Empower MAND members to be Massachusetts food and nutrition experts and leaders
VALUES
Member-centered Exceed members expectations, foster a sense of community, cohesion and connectedness
Accountability Ensure organization is fiscally and socially responsible, organizationally aligned and adheres to the highest standard of integrity
Innovation Embrace change with creativity and strategic thinking
Social Responsibility Make decisions with consideration for inclusivity as well as environmental, economic and social implications
Goal 1: Members and prospective members view MAND as key to professional success
Strategy 1: Provide and support a variety of innovative professional development opportunities for career success
Strategy 2: Provide a range of leadership and volunteer opportunities to enhance knowledge and skills for success in practice, workplace and communities
Strategy 3: Recruit, engage, and maintain a diverse member base
Goal 2: The public looks to and chooses registered dietitians as leaders and experts in food and nutrition
Strategy 1: Build upon and strengthen organizational identity
Strategy 2: Empower members to enhance the visibility of registered dietitians to both the general public and other health professionals
Strategy 3: Establish and strengthen strategic partnerships to further MAND and AND initiatives
Goal 3: Empower members to positively impact the health of Massachusetts residents
Strategy 1: Impact food and nutrition policies and programs
Strategy 2: Provide opportunities for members to participate in the legislative process
Strategy 3: Establish and strengthen strategic partnership to further MAND and AND initiatives
Consent Agenda Items:Strategic Goal (1, 2, 3), Strategy (All):
Name: Meredith Louko
Board Position: Treasurer
Agenda Items: Financial Reports
§ Background information: MAND is in good financial standing with excellent reserves in the investment account and operating money in the Bank of America account. We are still on track to meet this year’s budget.
§ See the attached Profit & Loss statement and Current Assets report for details of MAND’s current financial status.
§ Please remember to submit your Financial Committee Updates for each meeting. It helps us track the work plan and budget to date.
Strategic Goal (1, 2, 3), Strategy (All):
Name: Meredith Louko
Board Position: Treasurer
Agenda Items: Reminder about Expenses
§ Please remember that all expenses should be submitted with an itemized receipt (including restaurant and bar bills).
§ Additionally, please submit any remaining expenses to Maureen ASAP so they can be reimbursed and accounted for in this year’s budget (our fiscal year ends June 30).
Strategic Goal #1, Strategy #1:
Name: Laura Andromalos
Board Position: Director of Education
Agenda Item: Education Committee Update
¡ Budget progress, as of 5/17/2017
o Budgeted Income $ 350
o YTD Income $ 657
o Budgeted Expenses $ 2625
o YTD Expenses $ 1881.05
¡ Work plan progress (since last report):
o ANCE Speaker Committee
o Facilitated 18 education sessions at ANCE 2017 and received positive verbal reviews; will review event evaluations when received.
o Spring Education Event
o Held networking and panel event, “Building a Career in Worksite Wellness”, in collaboration with the Worksite Wellness Council on Wed April 12th. Had 16 MAND registrants.
o FSU Spring Event
o Provided food for the MAND/FSU MNT event on Wed April 26th
Strategic Goal #1, Strategy #1:
Name: Gisele LeBlanc
Board Position: Director, Member Communication
Agenda Item: Member Communication Report on Readership of MAND Newsletter
¡ Background information:
o This current year, the open rate of the MAND Newsletter via constant contact has averaged 36%. Click through rates have averaged 29%.
o These rates are above benchmark according to constant contact analytics.
o Some members may be uploading the newsletter from our social media site which would not be captured.
o Historically readership trend has been flat.
o Cost of generating the newsletter has decreased greatly from $7000 in 2013 to a forecasted cost of $2000 for this current year (due to no longer mailing a printed copy of the newsletter).
o Any BOD suggestions on how to increase readership or alternative methods can be communicated to
Strategic Goal (3), Strategy (2)
Name: Amy Branham
Board Position: State Policy Representative / Director of Public Policy
Agenda Item: Newsletter submissions
¡ Background information:
o Submitted Day on the Hill (DOTH) article and PPP updates summary to the Newsletter for the Summer 2017 edition.
Strategic Goal (1), Strategy (1, 2)
Name: Amy Branham
Board Position: State Policy Representative / Director of Public Policy
Agenda Item: Public Policy Workshop (PPW) 2017
¡ Background information:
¡ Sarah Conca (PPRA) and Michael DeAngelis (PPC-elect) will lead the MAND delegation at PPW 2017 in Washington DC, June 25-26.
Strategic Goal (1), Strategy (1, 3)
Name: Amy Branham
Board Position: State Policy Representative / Director of Public Policy
Agenda Item: Legislative actions and update
¡ Background information: MAND was contacted by the Greater Boston Food Bank and asked to support their Breakfast After the Bell legislative efforts. The PPP team obtained approval from The Academy for MAND to sign on as a supporter. From the GBFB: “Massachusetts already requires that high need schools offer breakfast. Moving breakfast from before the bell and in the cafeteria, to after the bell where it can be eaten in the classroom, is a simple strategy to boost breakfast participation to ensure that all students are ready to learn each school day.” The Massachusetts bills are H. 327 and S. 242. Contact Amy Branham or Sarah Conca for more information.
Name: Amy Branham
Board Position: State Policy Representative / Director of Public Policy
Agenda Item: Committee Update - Public Policy Panel
¡ Budget progress, as of 5/30/2017
o Budgeted Income $ 0
o YTD Income $ 400
o Budgeted Expenses $ 19,890.00
o YTD Expenses $ 16,892.56
¡ Work plan progress (since last board meeting):
o Important note: PPW 2016 expenses were incurred during the FY 2016-2017 budget because of the dates of PPW 2016 (June 23-24). We were unable to get all reimbursements paid before June 30, 2016. We will experience the same situation for PPW 2017, as it will be held June 25-26, 2017.
o The $400 income is the donation from the New England Dairy & Food Council to cover the costs of yogurt at DOTH 2017.
Strategic Goal (3), Strategy (1, 2, 3):
Name: Cynthia Taft Bayerl
Board Position: Delegate
Agenda Item: HOD virtual meeting and mega issues vote
¡ Discussion of Prevention and Wellness in various settings; and Members vision and needs for Future Practice of Dietetics. Backgrounders and fact sheets shared with MAND members. Two “Open Meetings” were conducted (ANCE and MAND BOD) and summarized. Input shared with MAND BOD, and shared with HOD members via HOD discussion board. Two AND HOD motions for Delegates for vote (CDR open positions and Associate Membership guidelines). These passed overwhelmingly in the HOD.
¡ Welcome to the new MAND Delegate, Joan Salge Blake. Will mentor into new position prior to transition meeting and FNCE.
Name: Cynthia Taft Bayerl
Board Position: Delegate
Agenda Item: Delegate update
¡ Budget progress, as of 5/1/2017:
o Budgeted Income $ 00
o YTD Income $ 00
o Budgeted Expenses $ 850
o YTD Expenses $240.51
¡ Work plan progress (since last board meeting):
¡ Participated in a 2 day HOD virtual meeting. April 22-23 2017.
¡ Conducted two “Open Space” focused on HOD issue of prevention and wellness in various settings, and Future Practice at ANCE, MAND BOD, and MAND Reactor Panel. Summarized input and shared with BOD.
¡ Reviewed affiliate input on with other states’ Open Meetings discussions and shared MA findings.
¡ Participated in monthly PPP meetings.
¡ Completed Transition document for Delegate position.
¡ Posted information on two AND Mega Issues (CDR vacancies and Affiliate Membership) and Open Space meeting invites on MDA Today and Facebook.
¡ Completed 2017-18 Delegate work plan and budget and submitted.
Strategic Goal (2), Strategy 1, 2):
Name: Cynthia Taft Bayerl
Board Position: Delegate
Agenda Item: Expand recorded history of MAND Presidential leaders prior to 1993 and 1-2 key initiatives which were accomplished during those years
¡ MAND has recorded the leadership of the Executive Board and committees from 1993 to the present. This list is on the MAND website. As part of the Academy’s Second Century 100 year celebration of the founding of our association, profession, I propose that MAND expand the listing of past MAND Presidents and 1-2 key initiatives during those years. I think it would be impossible to reconstruct a full listing of the BOD for those years, but will focus only on the listing of Presidents. If additional information exists beyond the President positions the BOD can decide to expand beyond the listing at a later date if interest exists.
§ I propose that I will work to expand the listing of MAND Presidents by contacting former leaders, and work with Maureen to add to the excel file during 2017-2018.
Strategic Goal (1), Strategy (3):
Name: Jennifer Heinen
Board Position: State Professional Recruitment Coordinator (SPRC), Diversity Liaison
Agenda Item: Update to SPRC position, Diversity Liaison
¡ Budget progress, as of May 8, 2017:
o Budgeted Expenses $ 1110.00
o YTD Expenses $ 337.70
¡ Work plan progress (since last board meeting):
o MAND has been awarded the 2017 Diversity Mini-Grant from the Academy for $1,000! This additional funding will allow us to:
· Continue promoting dietetics to students from diverse backgrounds through school-based events and workshops.
· Provide diversity or cultural competency training for MAND members and student members.
· Create a new diversity committee within MAND and partner with other area associations, Boston Organization of Nutritionists and Dietitians of Color, Inc. (BOND), educators, program coordinators, students, and volunteers.
· Continue participating on the Simmons Diversity Mentorship Committee.
· Provide a Diversity Award for Academy Student Membership ($50) to up to three students each year.
o Event at Community Academy of Science and Health for their Empowerment Day on April 13th. Our volunteer Nancy Dowling conducted two back-to-back workshops with approximately 17 students and included Academy swag and a cooking demo of a healthy recipe.
o Could not identify a volunteer for the Career Conference at Madison Park Technical Vocational High School on May 10th. Asked the school if we can participate in other events.
o Ongoing participation with Simmons College Diversity advisory committee.
o Currently looking for:
· Speaking opportunities and volunteers for events targeting students, such as career fairs, to present on the profession and the Academy.
· Experts on diversity and cultural competence to present to affiliate members at a future date.
· Email for more information.
o Have not received any requests for information through MAND website so far this year.
Strategic Goal #2, Strategy #2:
Name: Mary Harrity, MS, RD, LDN
Board Position: MDEF President
Agenda Item: MDEF Accomplishments
¡ MDEF raised $810 for our scholarship fund @ ANCE. This included one donation of $400. Thanks to the Vendor Committee for their support with donations and staffing the booth.
¡ MDEF reached out to MA Dietetic Programs to inform them of our Scholarship Offerings this year. We received five applications for three scholarships.
¡ We will announce Scholarship Recipients by June 30; we are still reviewing applications.
¡ MDEF seeks new members, especially those interested in pursuing a Leadership Role. We have spoken with one candidate who is not available, but seek others.
¡ MDEF continues to seek new sponsors for our scholarships.
Discussion Items:Strategic Goal (1), Strategy (1):
Name: Valerie Machinist
Board Position: President
Time Allotted: 5 minutes or more as needed
Agenda Item: Vote on 2017-2018 budget
¡ Background information: The finance committee carefully reviewed all of the submitted work plans and came up with a budget for 2017-2018. It was sent along with the consent agenda.
Request for Action:
¡ Vote to approve the 2017-2018 budget
Vote Needed:
§ Yes
A motion was made to approve the budget for 2017-2018, was seconded and approved by the majority.
Strategic Goal (1), Strategy (3):
Name: Valerie Machinist
Board Position: President
Time Allotted: 5 minutes
Agenda Item: Vote on adding State Regulatory Specialist-elect position to the Board of Directors
¡ Background information: The State Regulatory Specialist (SRS) role is to track state regulatory issues of importance to RDNs and oversee MAND’s response to emerging opportunities and challenges. The State Regulatory Specialist-elect role is to learn the duties of the position and support the SRS Director in his/her role.
o We did not have anyone on the ballot for the SRS-elect role during the voting period, but have since had Catherine Fanning express interest in this position.
Request for Action:
¡ Vote to elect Catherine Fanning to the State Regulatory Specialist-elect Board of Directors position.
Vote Needed:
¡ Yes
A motion was made to elect Catherine Fanning to the State Regulatory Specialist-elect Board of Directors position, was seconded and approved by the majority.