MONTHLY GRANT FUNDING APPLICATION FORM

Please thoroughly read the guidelines AND example application to increase your chances of successful funding

*We would recommend you schedule a meeting with Union Activities before applying for grant funding to ensure you have the strongest possible application going to SET. If you have any questions or issues, please email *

**COMPLETE THIS FORM ELECTRONICALLY AND EMAIL TO **

Please state which pot you are applying for (e.g. November, Annual etc.)

Event details:

Group name: / Name of event: / Date (s) of event:

Main Contact Details*PLEASE PROVIDE TWO COMMITTEE MEMBERS’ DETAILS*

Name: / Committee Position: / Email:

1. Finances: Please tell us more about your existing funds

  1. Current Fundraising Figure: £

You can obtain this figure from the finance department

  1. Fundraising Account Allocation:

NB For more ideas on how to fundraise and generate income, please visit thewebsite.

  1. Provide your current membership figure (students signed up for 16/17):

Obtain this figure from your online sub-site and personal records

Checklist

Fundraising account balance provided, including paid in membership fees.

Current membership numbers provided

Full breakdown provided of fundraising account balance

Quotes/evidence provided for all aspects of the expenditure

Master Risk Assessment covers event

All relevant paperwork also submitted (event notification; food disclaimer email if applicable; trip registration if applicable; external visitor form if applicable)

Sources of funding includes the requested grant funding amount in addition to any other forms of income, e.g. ticket sales; member contributions; society contribution etc.

Event costs total = Sources of funding total

2. Budget:

*Please consult the application guidelinesor the example application for assistance with completion*

Expenses:

List all of your expenditure associated with your event. Quotes or similar evidence (e.g. screen shot of website page) should be provided for each item where possible and the costing should match, including any postage costs. This figure must match the sources of funding below.

Items/Equipment/Hire/Promotions/Other cost details / Amount (£)
NB For all expenditure, please consider the most cost effective method for your group, e.g. National Express as opposed to train travel.
Total Event/Item Costs:

Sources of Funding:

This should include the amountthe society is contributing from your fundraising account, the amount you are asking the SU for and any other funding streams e.g. ticket sales, sponsorship or member contributions. Please complete all relevant areas and add any additional sources of funding if applicable.This figure must match the event/item costs above.

Combined society contribution and ticket costs/ member contributions must equal a minimum of 50% of the costs.

Your contribution/grant/ticket sales/ external sponsors/other income source / Amount (£)
Society Contribution (we recommend you contribute at least 50% from your own fundraising account)
Sponsorship(if relevant)
Ticket costs/member contributions (contribution from members should be realistic) £8pp for tour and afternoon tea (28 members attending)
Grant funding request(The amount of money you are requesting from the grant funding pot)
Total Incoming Funds:
Total Event Costs:
Total Income Funds:

3. Funding Request Details

Amount you are applying for:
This figure should match the grant funding request figure in the table above
Date the funding is required:
If you need to pay any providers prior to your event please let us know the date you need the money.
Is this a collaboration between student groups, if yes which ones:
If this is a collaboration, both groups should list their fundraising figure, breakdown and contribution to event
What is the funding required for:
Outline why you need the funding here, this should be reflected in the expenditure also
How does this event meet the aims and objectives of your group?
Provide us with details on how this event is relevant to your group
How will this benefit the students and/or wider communities?
Detail what specific benefits the students will have
Approximately how many students would this benefit?
List how many members and students combined you expect to come to this event – We do not need a list of names.
How does this event meet the Development Quality Outcomes?
  • Innovative events – new ideas
  • Aimed at developing or promoting employability skills or opportunities
  • Enhancing the leadership of the group for the benefit of their members and wider student population
  • Making a positive impact on students, university and the wider community

How does this event meet the Participation Quality Outcomes?
  • Non-alcohol focused events
  • Events that promote widening participation agenda (positive representation of University experience to perspective students who normally would not consider it)
  • Collaborative events with other students groups
  • Educational opportunities for members, wider student body and community

How does this event meet the Engagement Quality Outcomes?
  • Activities that enable minority groups to participate
  • Engagement with Mature Students (23+ years)
  • Engagement with Postgraduate Students
  • Developing links (and fundraising opportunities) with alumni (past members)

What is the frequency of your event?
e.g. One Off / Once a Week / Fortnightly / Monthly / Termly

Application Process

The application will be pre-screened to check for any errors or further information needed.

During the Grant Funding process you may be asked for more information, and you must continuously check your emails due to tight deadlines. If a key piece of information is missing and you do not get back to us this may impact your application.

The application will then be passed on to the Student Group Executive Team (SET) committee who will make the final decision.

The outcome of your application will generally be communicated to you within two weeks of the application deadline.

Evidence: You must include evidence of all detailed costs

Please either attach your evidence to the email alongside this form, or list screenshots, website links etc. below: