1. Please provide documentation for travel for which you were reimbursed on the following checks:
  2. Check #8016 dated 2/12/09 for $111.87
  3. Check#8089 dated 3/13/09 for $1,133.31
  4. Check #7990 dated 10/2/08 for $173.57

Provide copies of leave requests for training or business travel, a schedule that documents the date, time, place, and purpose of each travel expense, including related receipts, and notation of the person or persons for whom the meals, rooms, or supplies are purchased.

  1. In the May 2008 ADICA Board minutes, it was stated that you and Jay Reynolds would write the guidelines that would govern the type of activities that would be permissible for promotions grants. Please provide those written guidelines.
  1. For what events were the following individuals/businesses given a promotion grant?
  2. CeCe Morris 01/13/09$ 500
  3. Cumulus Broadcasting08/13/08$1,000
  4. Do Co Medical Society10/10/08$1,000
  5. Shanon Lee12/10/08$ 500
  6. The S-Group01/16/09$1,000
  7. Essential Entertainment10/10/08$1,000
  1. Did the ADICA Board know of and approve the $50,000 façade grant for ADICA Board member, LaJuana Woods? We could not find any mention of it in the minutes. Is her business in the downtown area? Her façade grant file was not available for us to review. Please locate and provide the documentation that supports that grant.
  1. For ADICA’s vendors, please provide the following information:
  2. Vendors list with Federal tax ID number/SSN
  3. Documentation that the vendors were tax exempt or a copy of the 1099’s filed for 2008
  4. Verification of City of Albany business licenses
  1. What were the requirements for receiving a façade grant? Who reviewed/approved them? Was the ADICA Board advised of each grant before or after it was paid? How was the program advertised? Did any businesses apply and were subsequently denied a grant? Please provide a complete listing of every façade grant paid during your tenure with ADICA.
  1. For all the individuals who were paid for “lighting rental”, “PA system rental”, or “equipment rental”, please identify the purpose for the rental, the vendor from which it was rented, and the related receipts.
  1. Ms. Nicole Brown was paid $550 on two occasions for distributing flyers, $450 each to arrange introductions and schedule meetings with two local businesses, and $225 for event monitoring. Please explain how this was an efficient use of public funds, considering there were two full-time employees who could have performed these functions.
  1. There was a finding in the City’s FY08annual financial statement caused by ADICA not adopting a budget as required by law for entities that are funded by public money. You promised the auditor that you would have a budget adopted for FY09, but we can find no mention of a budget in the Board minutes, nor does there appear to be one adopted for FY10. Please explain.
  1. It appears that there were several times the City reimbursed ADICA for printing costs for flyers. The flyers for a single first Friday cost $500. Did you discuss your printing needs with the City’s in-house print shop before making the decision to outsource them?