Booking Form

Department/
Company name
Address
Invoice address (if different)
Contact name / Contact telephone.
Contact email
Event title
Activity leader/Contact on the day / Contact telephone
Contact email
Dates / Times / Numbers Attending
Start / Finish

Please inform us of any visitors with disabilities and special needs e.g. Access, etc.

If you are using an Agenda for your event, then it would be useful if you could supply a copy.

The rates quoted do not include VAT.

(Please see facility details for room maximum numbers) Prices are subject to change.

Signed:______Date:______

Room Layout / Sample Layout Diagram /  / Please add any specific requirements/instructions
Groups of tables* (plus chairs)
Conference/Boardroom Style (plus chairs)
Open Ended Conference (plus chairs)
Interview style (plus chairs)
Lecture (chairs)
Theatre (chairs)
Circle (chairs)
Semi-circle (chairs) /
Cleared (for floor work/activities)

Equipment

Although most equipment is standard in the rooms, please indicate the following equipment to be used:

Equipment /  / Equipment / 
Laptop linked to all digital equipment for presentation purposes (standard) / Digital projector & screen (standard)
Flipchart & flipchart pens (standard) / Laptops with wireless internet for delegates (by prior arrangement – please tick if required)
Please tick if you wish to use your own laptop / Please tick if bringing own delegate list (this would be used as a roll call in case of fire - if not we can provide a blank list for people to sign in)

Drinks

Type Required / Price per person
 / Servings required / Time(s) required
Tea & coffee / £1.00
Tea, coffee & biscuits / £1.25
Tea, coffee & Danish pastry / £1.50
Jug of fresh orange / £2.20
Jug of cordial / £1.50
Jug of chilled & filtered water / Free
Danish pastry / 80p
Biscuits / 30p
Bacon/sausage barmcake / £2.25
Selection of mini cream cakes / 80p
Lunches
Type Required / Price per person
 / Servings required / Time(s) required
Sandwiches & crisps / £4.25
Standard two course cold buffet / £7.50
Premium two course cold buffet / £8.50
Medium Fruit bowl - per bowl / £10.00
Special dietary requirements

Terms and Conditions

  • Hawkley Hall Suite will treat reservations as provisional until it has received a signed booking form. It is the Hirer’s responsibility to check the form and to notify the centre as soon as possible of any errors.
  • Payment is due immediately upon receipt of invoice.
  • Once the signed confirmation is received the booking will be subject to a 100% cancellation charge, unless notified one week before the event is scheduled.
  • The Hirer agrees to replace, or pay to the centre the cost of making good, any damage caused to the premises or equipment by the Hirer.
  • The centre makes every effort to maintain internet access but cannot be held responsible for intermittent service beyond its control.