Spring Musical Contract
Congratulations on becoming a company member of the Hatboro-Horsham Theatre Department! This is our student/family contract that each participant needs to sign and return in order to participate in a production. At the high school level we focus on students taking the responsibility of their schedules and communication with the production staff. We are excited to work with you! Should any concern or question arise please feel free to contact our staff directly Cast @ Crew members @
Please have the cast or crew member initial each line.
I understand that my attendance at all rehearsals is required. ____
I have filled out my calendar with all of my conflicts and my parents have been informed of the time commitment. ____
I understand that if I am absent from school I cannot participate in any extracurricular evening activities. ____
My classwork is my primary responsibility and I understand that I cannot participate if my grade averages are not maintained with the Hatters standards. ____
I must provide all of my own hair products and character shoes. ____
Each student is being asked to raise a minimum of $75 for this production. The entire amount can be fulfilled by selling one half page ad for our play bill.
Ads and checks are due no later than March 24th 2016 at Midnight. ____
*For best practice ads should be emailed in a PDF or JPEG format, as specified on the ad form. Handmade ads must be scan ready and fit the specific parameters of the playbill.
We allow 2 conflict/absent dates per production, otherwise your role will be offered to the next available cast or crew member. No conflicts are allowed show week. ____
I understand that during show week I am called until the dress rehearsal or live performance concludes and I will communicate clearly with my transportation to clarify end times. ____
StudentSignature ______Date:______
Parent Signature ______Date:______
Parent Email Address ______
This year we are continuing the structure for our theatre fundraising to include some fun incentives!
The minimum tier starts at $75 program fee this level will include your show shirt & production party.
All shirts will be adult sizes, please circle your size SMLXL
If you are participating in both Cast and Crew indicate which shirt you would like. Cast orCrew
The next tier is at the $100 program fee this level will include your shirt, production party & the ability to purchase a ticket to our production activity.(i.e.field trips, theater trips, guest speakers, or outside professional development opportunities)
The next tier is at the $150 program fee this level will include your shirt, production party & ability to purchase a deeply discounted ticket to our production activity.(i.e.field trips, theater trips, guest speakers, or outside professional development opportunities)
The top tier is at the $250 and above program fee this level will include your shirt, production party, free bus fare & deeply discounted ticket to our production activity. (i.e.field trips, theater trips, guest speakers, or outside professional development opportunities)
You must remain in excellent academic standing in accordance with your Hatter handbook or the benefits of attending the trip will be revoked regardless of fundraising level obtained. You are also required to hand in all permission slips on specified due date in order to qualify for the perks! The levels are calculated per each production, meaning that once a show closes everyone starts back at $0. The levels are not cumulative from year to year or production to production.
I understand how the fundraising structure works!
Date ______Student Signature ______
Parent Signature ______Email ______
Feel free to include a question or idea at the bottom of this form!
Fundraising and Production Q & A
What does our fundraising money go to?
Well it goes MANY places!! Funds are necessary to produce the best quality productions that everyone is accustomed to in the HH school district. Whether you are new to our family or you have been around for years, becoming a member of HHTD includes a rich history of excellent performances. We have many past students working professionally in the entertainment, television and film industries. Our past Alumni include everything from music therapists, stage managers, television producers, on screen actors guild members and professional on stage actors.
Did you know?
The majority of shows cost an average of $3200 for the performance rights and scripts alone!
The costumes that our students get to experience have many times been worn and designed for Broadway. The average costume rental runs between $50 and $80 per costume.
Show choice
We go through a rigorous process of choosing the perfect show for the current student body. This includes proposals and approvals from school administrators and requesting performance permissions from the play writes themselves or the brokers that grants the rights for performance.
On occasion we have had our rights revoked because the playwrights felt that our productions threatened the tickets sales of professional companies! (REALLY it happened LAST summer)
A few times due to the strength and reputation of our program we were granted the rights to perform a show before ANY other school in the country!
How many people audition?
Regardless of the cast size called for we generally have about 30-40 students come out for our fall production and into the 100’s coming out for our spring and summer musical stock.
What if I don’t make the cast or I am afraid to audition?
Join the stage crew! The stage crew is an excellent way to familiarize yourself with all aspects of a production. Before you know it you will either fall in love with all the work behind the scenes or you will become comfortable with taking your place on the stage, or both!
Sample letter you can send to businesses for support!
Dear Pete’s Pizza,
My name is Lisa and I will be playing the role of Prudence in our school play “Beyond Therapy”. Each year I have auditioned for my high school theater and it is something I enjoy very much! I am writing you in hopes that you would consider supporting me in my high school theatre career. We rely on financial support from local businesses like yours to pay for all aspects of our production.
If you haven’t been to see a show at Hatboro-Horsham you should come check it out!
Every Friday night my parents buy pizza at your restaurant, feel free to leave this form for them to pick up and I will make sure your ad gets into our playbill. My parents will be in your shop next Friday and I just need to hand this into my director before March 16th. Also, if you need me to pick this up at another time I will gladly do so or you can return it directly to my school. (The instructions are on the Ad form!)
Thank you so much for supporting me. We love your pizza!
See you Friday!
Lisa
HHTD Playbill Advertising Form
In order to bring a quality production to our stage we rely on funds donated from local businesses to support our cast & crew. Your generous support is appreciated by both our students and the community that benefit from our productions. Advertising in our playbill will introduce your business to not only local customers but to many in the surrounding areas. If your advertising budget has been met for the year and you would like to offer goods or services to be exchanged for ad space please email our producer directly. We are always interested in new ideas from our businesses!
_____$50 Business card 1.5”x 3.5”
_____$75 Half Page 4”x 4”
_____$100 Full Page 4”x 8”
_____$200 Front Inside cover (Color)
_____$200 Back inside cover (Color)
_____$250 Back Cover (Color)
_____$500 Business name on ticket and full page Ad
Business Name______Ad please check one Emailed ____ Attached ____
Student Name ______Date email was sent ______
Guidelines for Ad submission
- Ads looks best when they are emailed in a PDF or JPEG file. Handmade ads must fit into the margins above.
- Please email your file to
- Remember all form must be in no later than Midnight on March 24th 2016
- This form must accompany the payment
- Checks should be made payable to Hatboro-Horsham Musical Theatre
- If you are mailing your Ad, please mail: Attn: Musical Theatre Hatboro-Horsham High School 899 Horsham Road, Horsham, PA 19044.
Thank you for your continued support!