Please email a soft copy to Anita Randell (University Insurance Officer) and Kim Hadley (International Office)for review before obtaining the required signatures.Contact Kim Hadley (International Office, ext.5110) for advice or assistance in completing the assessment.On completion, please ensure that theRisk Assessment is signed by Head of Department or Dean and then scanned/emailed to Anita Randell and Kim Hadley.
- The purpose of a risk assessment is to identify all foreseeable risks and ensure suitable and sufficient control measures are in place; to remove or reduce the risk of harm or injury; to identify the people who would be at risk; and to ensure that all relevant information is communicated according
- In signing this risk assessment, you are confirming that you are aware of the challenges involved in the trip and consider yourself mentally and physically fit to travel and carry out the proposed activities
- If you choose to ignore the current recommended vaccine and travel health advice for the countries which you are visiting, you will be travelling at your own risk
Note: Staff/students travelling on the same trip can all be included on one assessment. This includes cross-Dept/Faculty staff. If travel dates vary, please insert separate itineraries per traveller in the Itinerary section.
/ Signature of traveller/s
Date
Country & Cities to be visited
Date of Departure/Return / Signature of Head of Dept/Dean
Name of Head of Dept/Dean
Date
Purpose of Visit
1. Have you travelled to this country before? Yes / No (please delete as applicable)
2. Please specify if you have extensive knowledge of the country you are visiting (gained from residence, citizenship or work experience there)
What are the current risks identified by FCO for the country being visited?
- Go to www.gov.uk/foreign-travel-advice
- Select the country you are visiting
- Please copy and paste the summary
What is the risk rating determined by our insurers?
- Go to Travel Guard website
- Click on Register Here – use your email address and our policy number 0015865120
- Click on ‘Country Report’ and select the country you are visiting
- The Risk Indicators are in the top right-hand corner of the country page
OVERALL
CRIME
TERRORISM
CONFLICT
POLITICAL
INFRASTRUCTURE
KIDNAPPING
CORRUPTION
CIVIL UNREST
CYBER ISSUES
Category / Measures taken to reduce risk –
(see and Travel Guard)
Crime
street crime, local scams, theft, hotel room security
Terrorism
bombings, security alerts, terror attacks
Conflict / Political
localised tensions that could result in outbreak of hostilities, civil unrest , strikes, riots, political demonstrations, upcoming elections or significant events
Kidnap
Infrastructure / Transportation
airport collection, local driving standards, hazardous terrain, roadworthiness, safety belts
Medical capabilities
hospital proximity and standards, methods of payment for treatment, access to local doctor, ambulance provision
Contaminated food
Contaminated water
Utilities / Cyber Issues
compatibility of equipment, power cuts , voltage, safety standards
Natural Risks / Climate conditions
extreme heat or cold, high humidity, altitude
Natural disasters
typhoon, tsunami, avalanche, earthquake, flood, monsoon, storms etc.
Contact with insects
bites/stings, Lyme’s disease, Malaria, Yellow Fever, Dengue, Zika etc.
Contact with animals
bird flu, bites, rabies, stings
Cultural Risks / Local Culture
customs, dress, religion, behaviour
Legal differences
local codes/guidance, local statute
Hazardous activities
If you are conducting hazardous activities on university business, you will need to complete a Field Trip Assessment as well as a Travel Risk Assessment / Recreational
Skiing, white water rafting, safari, bungee jumping, diving etc.
Hazardous substances/chemicals
available antidotes, transport requirements, spillage
Research
permits to work, safe systems, tides/water conditions, medical back-up, remoteness of work site, ethical approval
Other / Use this section if there is a specific issue affecting you personally/medically or affecting the city you are travelling to
ITINERARY
Local contact / name, organisation and tel
Travel bookings / please state whether booked online (and name website), through local contacts or through travel agent (please name)
Date / Flight details / Hotel/Accommodation details
Flight No:
From/To*:
Departure time:
Arrival time:
Flight No:
From/To*:
Departure time:
Arrival time:
Flight No:
From/To*:
Departure time:
Arrival time:
Flight No:
From/To*:
Departure time:
Arrival time: / _
*Please use the 3-letter airport codes, e.g. Heathrow to Munich would be ‘LHR to MUC’
If you are flying indirect, please give details of ALL flights on the journey. If you are travelling domestically by train, please indicate this in in place of the flight information. Please add/delete rows as necessary to include all elements of your travel during the trip.