Please Confirm the Following (*Delete Whichever Is Not Applicable)

Appendix C Generic Questionnaire and ConfirmationsFailure to submit will disqualify the bid from further evaluation

Please confirm the following (*Delete whichever is not applicable):

The service provider ensure that auditors deployed will be familiar with the Electoral Commission’s business model, business terms and lists of naming conventions and abbreviations as published in the annual reports and election reports published on the website: *YES/NO
The service provider has expert knowledge of and is prepared to conduct all audits according to the international practise framework and standards of the Institute of Internal Auditors [IIA]. *YES/NO
The service provider is prepared to follow guidelines issued by the Chief Audit Executive and/or is included the EC’s Internal Audit Manual which will be issued from time to time and will not be in contradiction to 3 above. *YES/NO
A review partner will perform the final quality sign-off on all audit reports submitted to the Chief Audit Executive for in-house review and/or for issue to the auditee(s) after the firms normal quality assurance processes are completed e.g. by the engagement/implementing partner and the audit manager/senior manager. *YES/NO
The service provider is prepared to undertake certain projects with individuals from other internal audit firms contracted to the panel should the need arise. *YES/NO
The service provider is prepared to undertake fieldwork with in-house internal audit staff of the EC placed under their direct management and at direction of the service provider. *YES/NO
The service provider is prepared to undertake certain projects with individuals enrolled for an internal audit graduate training programme with the EC under their direct management and at direction of the service provider. *YES/NO
The service provider is prepared to transfer skills to the in-house internal audit staff of the EC in a structured manner *YES/NO
The service provider is prepared to transfer skills to individuals enrolled for an internal audit graduate training programme with the EC should the need arise *YES/NO
The service provider is prepared to, at the discretion of the EC, subject to independent external quality assurance review (QAR) as part of the internal audit function of the EC. YES/NO
The service provider will be licensed [at own cost] to prepare and submit audit working papers in the EC’s version [or later] of the TeamMate audit management system *YES/NO
The Tenderer has company specific ‘company’ email addresses and data (e.g. 3G) connectivity and cell phone connectivity for audit team members. *YES/NO
The service provider undertakes to safeguard any EC equipment issued and/or availed for its use and replace such at own cost in the event of loss or damage. *YES/NO
The service provider has the necessary skills to extract reports and perform computer based auditing e.g. drill down data mining towards performing analytical reviews on data in the SAP ERP environment at the National and each of the provincial Offices of the EC. *YES/NO
The service provider has capacity can render forensic and investigative accounting services. *YES/NO

I, …………………………………………………………………….., as the person duly authorised to sign the submission(s) for tenderIEC/IA-03/2016, have double checked and ensured that the following aspects have been properly concluded and hereby confirms as follows:

The Declaration of Interest Questionnaire have been duly completed and included with the other tender forms.*YES/NO

The Certificate have been completed and signed.*YES/NO

Separate forms (pages 13-28) have been completed for each of the ….. membersin our consortium, joint venture or subcontractor as specified in the tender document?*YES/NO

The tender document is complete in all respects – i.e. all pages as well as compulsory returnables have beenincluded/returned with our tender submission.*YES/NO

We took note that the use of pencil to complete the tender forms will invalidate our tender and confirm that such has not been used. *YES/NO

All the applicable pages of this document been completed and signed or initialled in original inkby myself as the signatory of the tender document. In addition we confirm that where we have had to make photocopies of these signed pages, we have notinadvertentlysubmitted such instead of the original!!!*YES/NO

All corrections/alterations to information and or prices made on this tender document have been certified/signed/ initialled by myself as the signatory of the tender document? *YES/NO

We took note that the use of correction fluid/tape or any such products to amend prices shall invalidate our tender submission and confirm that such has not been used.*YES/NO

As required we have submitted the required evidence that our tax affairs are in order.*YES/NO

We confirm that we have attached to the tender document an original or duly certified copy of the required B-BBEE Certificate which is valid.*YES/NO

We confirm that the General Tender Conditions have been duly noted.*YES/NO

Furthermore, we have duly considered the Scope of Services required as set out in the specification and noted the links pointing us to further information on websites etc. *YES/NO

Accordingly, we confirm that the Evaluation Criteria was duly considered and each of the sub-criteria was tested against the relevant paragraphs,sections and supporting documentation included within our submission to ensure that the responsiveness of our proposal is holistically aligned.*YES/NO
In particular, we confirm that we have the required staff compliment holding professionalinternal audit designation, certification, learnerships etc. to form the core component of the audit resources to be deployed for fieldwork per assurance projects/modules across the nine [9] provinces.*YES/NO

We have in quoting our prices, also included VAT in determining the totals. *YES/NO

TENDER IEC/IA-01/2017 Page 1 of 2