Temporary Clerical Positions in the Public Service- Interview Form

Education/Training Details

Dates
From To / School/College Attended / Please let us know the addresses where you lived during your education / Courses attended or Examinations taken and results achieved

Employment Details(Please state if it was full-time, part-time or temporary)

Dates
From To / Name and address of employer
(Employers may be contacted for reference) / Please let us know the addresses where you lived during all periods of your employment, unemployment or self employment / Title of post(s) held and description of duties

Details of Clerical/ Administrative Skills

State level of proficiency:
Poor, average, good or excellent / Indicate your proficiency level
(poor, average, good or excellent)
MS Word
Keyboard/Typing skills
Approx W.P.M
Excel
Use of E-Mail
Other (Please Specify)

I hereby declare that the information given by me on this form is correct and give my permission for enquiries to be made to establish such matters as age, qualifications, experience and character and for the release by other people or organisations of such information as may be necessary to the Public Appointments Service for that purpose. I accept that if I make any misstatements, incomplete statements and /or false declarations, I will be liable for disqualification from the competition and/or termination of my employment to the position.

Signature: ______Date: ______

The interview will focus on your previous education/training, work experience and other relevant areas.

Those appointed to Temporary Clerical Positions will be required to demonstrate:

Personal Organisation

It is necessary for Clerical Officers to organise and prioritise their work effectively. This may involve identifying what needs to be done and taking responsibility for ensuring that the work is completed to a high standard and in accordance with the time frame identified. Effective Clerical Officers must ensure that they pay attention to detail, even when completing routine/repetitive tasks and always manage their own time efficiently.

People Skills

A Clerical Officer has to work well with a wide range of people from different backgrounds. These may include members of the public and other members of the team who will be relying on them to produce good quality work. It is important that a Clerical Officer can listen and understand other people’s viewpoints and can deal with people in a helpful and courteous manner. Effective Clerical Officers will clarify information when required and know when to seek help from others. They also need to be able to communicate orally in a clear and concise manner.

Commitment and Flexibility

Clerical Officers need to be flexible in their approach to work and be willing to learn new tasks and adapt quickly to new ways of doing things. Effective Clerical Officers will be open and receptive to new information and able to deal with changing demands and different situations/ circumstances. An effective Clerical Officer will use their initiative in suggesting improvements and through their personal commitment and enthusiasm ensure that they follow through on tasks assigned. They will be reliable and dependable and be able to press on with their work without taking too much of their supervisor’s time.