Planning Module Compiling a Term Plan / Calendar

PLANNING MODULE

· COMPILING A TERM PLAN / CALENDAR

· OBLIGATORY DAYS

· ACTIVITY PLANNING

· ACTIVITY LIST

· ACTIVITY ATTENDANCE REPORT

APPENDIX:

Annual Planning Grid

COMPILING A TERM PLAN / CALENDAR

A. LIST CHAPTER MEETINGS (the basic operational unit).

- Effective, efficient, planned, and purposeful

B. CHECK OUT AND INCLUDE CALENDAR “GIVENS".

- Holidays

- Overall school calendars and temple calendar

- Other established and cyclical events

- Check with school, temple board, old calendars, etc.

C. PLUG IN DISTRICT AND STATE EVENTS AND OPPORTUNITIES

Check the State Master Councilor’s term plan;

Consult with State Officers in your area; and

Confer with your District Governor & District Officers.

D. NOW, BUILD A WELL ROUNDED SCHEDULE BY INCLUDING:

Obligatory Days:

Patriots’ Day (February)

Devotional Day (near March 18)

Parents’ Day (between May 1 and June 21)

My Government Day (July)

Educational Day (Sept)

Frank S. Land Memorial Day (near Nov. 8)

Day of Comfort (Nov. – Dec.)

Dates for Initiatory Degree

Dates for DeMolay Degree

Inspection Date

Fund Raiser(s)

Social Event(s)

Civic Service Event(s)

Masonic Service Event(s)

Athletic Event(s)

View of one section of the Youth Protection Video

ACTIVITY PLANNING

Great activities make DeMolay great! When it comes right down to it, it is the activities of the Chapter that attract new members and keep members active.

There are many ways to approach the actual process of planning an activity. Here are five steps suggested for effective planning.

Step One: Research the activity

1. Look at Previous Activities

a. From your Chapter

b. Other Chapters

c. School and other organizations

2. Evaluate Success and Failure

a. Avoid making the same mistakes

Step Two: Set New Goals

1. Attendance

2. Publicity

3. Organization

4. Outcomes

5. Overall Goals

Step Three: Create a Task and Time Line

1. List Duties and Delegate

2. Prioritize and Follow up

Step Four: Develop a Budget

1. Determine Cost and Income

2. Present Cost to Chapter

a. Does it fit in the Master Councilor’s Budget?

b. Fit in Chapter members’ personal budgets

Step Five: Follow Through and Evaluate

1. Take Action Every Day

2. Delegate Well

3. Evaluate the Process Often

4. Consider the Consequences of non-action

The Realities of Working in Activity Planning

We are, probably more than ever, influenced by the “microwave mentality” of our technologically controlled world. We buy packaged food, put it in the microwave and in a few minutes enjoy a meal. We aren’t always exposed to the time and detail involved if we had to create that meal without the microwave. Unfortunately, no one has created a microwave that produces dances, car washes, or softball tournaments! It takes more patience than ever, in working with people on the process of activity planning. Our natural tendency is to want to push buttons to make things happen. It is very difficult for some to focus on the details of activity planning. The key, which sometimes seems impossible, is to make the process enjoyable and challenging at an interesting level.

ODLE PLANNING MODULE Page 8 of 8

ACTIVITY LIST

1. Air Show

2. All Nighter (At YMCA)

3. Amusement Parks

4. Archery

5. Arena

6. Arm Wresting

7. Baseball

8. Basketball

9. Beach Volleyball

10. Bike Trip

11. Board Games

12. Boating

13. Bowling

14. Campout

15. Canoe Swamp

16. Canoe Trip

17. Capture the Flag

18. Car Bashing

19. Car Show

20. Cedar Point

21. Checkers

22. Chess

23. Christmas Caroling

24. Christmas Party

25. Clean Masonic Temple

26. Clue Game

27. Co-ed basketball

28. Competitive Events

29. Concert

30. Conclave

31. Corn Husking

32. Cricket

33. Croquet

34. Dance-a-Thon

35. Dance Contest

36. Dart Tournament

37. Demolition Derby

38. Dig For Gold

39. Duck Duck Goose

40. Earth Ball Bowling

41. Earth Ball Soccer

42. Eating Contest

43. Egg Sale

44. Euchre

45. Fencing

46. Festival

47. Fishing Derby

48. Flag Football

49. Football

50. Freeze Tag

51. Go Cart Racing

52. Golf

53. Government Day

54. Hacky Sack Tourney

55. Holloween Parade

56. Hide and Seek

57. Horseback Riding

58. Ice Fishing

59. Ice Hockey

60. Ice Skating

61. Indoor Sky Diving

62. Karaoke

63. Karate Tournament

64. Lacrosse

65. Lock In

66. Marksmanship Day

67. Mile Run

68. Movie Party

69. Mud Volleyball

70. Mud Wrestling

71. New Year’s Eve Party

72. Olympics

73. Paint Balls

74. Park Cars

75. Picnic

76. Ping Pong

77. Pizza Party

78. Poker

79. Pool Party

80. Pool Tournament (Billiards)

81. Professional Sporting Event

82. Progressive Fast Food Dinner

83. Putt Putt Golf

84. Q Zar (Laser Tag)

85. Racquetball

86. Retreat

87. Rifle Tournament

88. River Tubing

89. Roller Hockey Tournament

90. Roller Skating

91. Rugby

92. Sailing

93. Sandcastle Building Contest

94. Scavenger Hunt

95. Scuba Diving

96. Seaweed Pull

97. Shrine Circus

98. Slam Ball

99. Snow Tubing/Sledding

100. Snowball Fight

101. Soccer

102. Softball

103. Street Hockey

104. Sumo Wrestling

105. Super Bowl Party

106. Sweetheart Competition/Dance

107. Swimming Tournament

108. Team Handball

109. Tennis

110. Toga Party

111. Toilet Papering Party

112. Tour Hershey Factory

113. Track and Field Tournament

114. Trip to Beach

115. Trip to Walt Disney World

116. Trip to Washington D.C., New York,

etc.

117. Twelve Hour Marathon

118. Velcro Man

119. Video Arcade

120. Video Game Tourney

121. Video/ Polaroid Scavenger Hunt

122. Virtual Reality

123. Visit Football Hall of Fame

124. Visit ISC

125. Visit Masonic Home

126. Visit Another Chapter

127. Wally Ball

128. Water Balloon Fight

129. Water Park

130. Water Polo

131. Water Skiing

132. Weight Lifting

133. White Water Rafting

134. Wind Surfing

135. Winterfest

136. Workshop

137. Wrestling Tournament

138. Zoo

ODLE PLANNING MODULE Page 8 of 8