PLACER COUNTY FAIR ASSOCIATION

800 ALL AMERICA CITY BOULEVARD

ROSEVILLE, CA 95678

M I N U T E S

Board of Directors Meeting September 19, 2006 7:00 p.m.

MEMBERS PRESENT: Bickford, Gray, Kennedy, Lucich, Lunsford & Vineyard

MEMBERS ABSENT: Cooper & Green.

Others Present: CEO Brock Wimberley, Association Member Billy Bowerman

I. CALL TO ORDER

CEO Wimberley verified the legal meeting notice requirements were met. Following the roll call, Director Lunsford determined that there was a quorum and the meeting was called to order at 7:05 pm.

II. PUBLIC COMMENT

No comments to report.

III. ACTION ON BOARD MEMBERS ABSENT

Director Bickford moved, Director Kennedy seconded, and motion carried to excuse Directors Lucich and Vineyard from the previous Board meeting.

IV. CONSENT AGENDA

Director Gray moved, Director Kennedy seconded, and motion carried to approve the consent agenda.

V. FINANCIAL REPORTS

Director Gray moved, Director Kennedy seconded, and motion carried to approve the Financial Reports.

VI. COMMITTEE REPORTS

  1. Race – Director Bickford reported there was a meeting on August 31, 2006. The meeting discussion included the possibility of becoming NASCAR sanctioned, possibility of making track safety improvements, options for making the Enduro races more entertaining and the divisions to include in the 2007 schedule. NASCAR sanctioning requires additional information on the fee structure for the 2007 Dodge Weekly Series.
  2. Executive – Director Lunsford reported there was a meeting on September 12, 2006. Meeting agenda items included cleanup of Association By-Laws, Policy Manual, Employee Policy Manual, and interim facility fee schedule. CEO Wimberley was instructed to make changes and report back to the Committee.

VII. ACTION ITEMS

  1. Cinderella Ball – Director Gray moved, Director Henry seconded, and motion carried to tentatively approve the Association sponsoring a fund raiser to benefit the Child Abuse Prevention Council of Placer County and the Placer County Fair Pageant Scholarship fund.
  2. DRAFT 2007 Budget –No action taken. Executive Committee to discuss draft budget and provide recommendation to the full Board at the Annual Retreat on October 27, 2006.
  3. Fair Installment Loan Program – Director Gray moved, Director Vineyard seconded, and motion carried to approve submittal of loan application to F&E in the amount of $125,000 for future capital improvement projects.
  4. Copier Upgrade - Director Gray moved, Director Kennedy seconded, and motion carried to approve upgrading the existing copier.
  5. Approval of Interim, Commercial Exhibit, Concession, Standard Service, Entertainment, and Judging Agreements entered into in August 2006 - Director Henry moved, Director Lucich seconded and motion carried to approve the list of Agreements.

VIII. CLOSED SESSION

No action to report.

IX. MANAGEMENT REPORT

CEO Wimberley provided written report in Board package.

X. PRESIDENT’S REPORT

Director Lunsford reported that Director Cooper would be submitting a letter of resignation this week. Board discussed the option of appointing a replacement until the annual election in January, 2007.

XI. DIRECTORS COMMENTS

Director Kennedy provided information on the Lions Club crab feed on November 4, 2006 and the Hot Chili & Cool Cars event in Rocklin. Director Bickford commented on the Vintage Classic event that took place at the Speedway on September 15-16. He was very impressed with the amount of media attention the event received and recommended inviting Brenda Anderson to the AAS Awards Banquet. Director Vineyard inquired about the AAS official that was injured. CEO Wimberley reported he was doing well and was expected to make a full recovery.

XII. ADJOURNMENT

The meeting adjourned at 9:16 p.m.

CERTIFIED TO BE A TRUE AND CORRECT COPY.

September 22, 2006

Brock Wimberley Date

Chief Executive Officer

October 17, 2006

Don Lunsford Date

President

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