TENDER NO. CE / NSKZ / T- 25 / 2007- 08
TENDER FOR
PHOTO METER READING WITH DIGITAL CAMERA, DATA PUNCHING
AND BILL DISTRIBUTION TO CONSUMERS UNDER
NASHIK URBAN - II DIVISION
Maharashtra State Electricity Distribution Co. Ltd.
Nashik Zone,Vidyut Bhavan, Nashik Road 422 101,Phone (P) :2461767,(R) :2410123,
(O) :2462491-95,FAX: 2461581,E-mail : ,
MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED Nashik Zone, Nashik
TENDER NO. CE/NSKZ/T- 25 / 2007-08
Tender cost : Rs.2000.00 per copy
(The tender form is non-transferable) ( Non refundable, Including all taxes)
Tender cost paid vide M.R. No. & Date ; ______.
Identification Copy No :
Tender form issued to : M/S______
______
______
TENDER FOR: Photo meter reading by Digital camera with data punching and bill distribution in respect of residential, commercial, industrial, street light, PWW, power looms & Ag. Consumers under Nashik (U) –II Division
Estimated cost of tender : Rs. 128.00 Lakhs.
Period for sale of blank tender forms ; 14.08.2007 to 24.08.2007 during
11.00 Hrs to 16.00 Hrs. on all working days.
Last Date of Submission : 29.08.2007 Up to 15.00 hrs.
Date of Opening : 30.08.2007 at 11.00 hrs. If possible
Earnest money deposit : In the form of BG of Rs.1.28 Lakhs valid for
150 days from date of submission of the tender i.e.up to 26.01.2008.
ISSUED ON BEHALF OF THE CHIEF ENGINEER, NASHIK ZONE NASHIK
Dy. C.A.O. / A.O. Executive Engineer (T-I/ II)
Nashik Zone Nashik Zone
MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED Nashik Zone, Nashik
To,
M/s………………………………………
……………………………………………..
………………………………………………….
Dear Tenderer,
Please quote the lowest rates for 1) Meter reading through digital photography with creation of CD 2) Data punching/entry of the said reading & generation of Bill through I.T. 3) Bill distribution of all types of L.T. Consumers, 4] DTC Meter Reading through digital photography ( Total KWH reading only) as per MSEDCL’s specifications. 5) Supply and pasting of Pre-printed sticker ( 2 Nos per consumer) indicating consumer number, DTC No. & B.U. No. is to be pasted on the consumer’s meter and consumer’s premises door / meter box wherever necessary, to all LT consumers in Nashik (U) –II Division as per activity and price schedule attached herewith.
Complete tender document including cover page should be submitted duly filled in and signed by the tenderer. Rates should be quoted in the attached Activity and price schedule only. Tenders in any other form or on the letterheads will not be acceptable, If at all, you desire any additional information to be submitted you may attach separate sheets to the tender documents.
Chief Engineer (NSKZ)
Nashik
MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED Nashik Zone, Nashik
TABLES OF CONTENTS
Sr.No. / Particulars / Contents
1 / Section – I / Instructions to bidder & general terms & conditions
2 / Section –II / Sample forms
3 / Section – III / Activity/price schedule, Tech. Specifications
MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED Nashik Zone, Nashik
Annexure “A”
Scope for Meter Reading Through Digital Camera, Data Entry & Bill Distribution Thereof
The Successful bidder/Agency will follow following sequence of operations while taking the Meter Reading.
1. The Representative of Agency will supply and paste pre-printed sticker containing Consumer No, Billing Unit No & DTC Code on each meter board as well as on the door of consumer premises. This will be a one time job wherever required only.
2. The Representative of Agency will take photography of the meter by digital camera only in such a way that the meter reading, meter Manufacture’s No, and details on Sticker is visible in the photograph / image along with day and time stamp.
3. The Camera to be used for this operation should be 3.0 Mega Pixel or above.
4. The data entry Software will be provided by MSEDCL to load these images and to do the data entry work. The data entry work is to be carried out as per requirement of concerned IT centre. After Completion of the data entry the software will generate the necessary B30 document from the data entered.
5. The data validation software also will be provided by MSEDCL to validate the B30 document generated by the data entry software referred at Sr. No. 4 above.
6. Suitable Training will be given by the local IT center to the representatives of agency for operation of data entry software and the data validation software if required for which written request shall be submitted to concerned DGM (IT) in advance.
7. While entering the data the agency data entry operator will enter proper meter status codes by referring the image of meter. The meter status list is attached herewith at Annexure “D”.
8. The dally validated B30 data should be handed over to the respective billing unite office along with images of the photograph duly indexed with consumer no. on CD.
9. The exceptional report, a list of which is attached herewith at Annexure “D” is also to be generated and handed over to the billing unit office.
10. A Separate list is to be generated for Tampered Meter and should be handed over to billing unit office on daily basis along with photograph / image with one copy to the Superintending Engineer of the respective circle.
11. The agency will collect the printed bills from the Billing unit Officer and will distribute the bills to the concerned consumer at his premises / address as printed on the Bill. Distribution of Bills & whole responsibility of receipt of Bill by the Consumer shall lie on the agency.
MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED Nashik Zone, Nashik
Annexure “D”
METER STATUS
0 or space Normal Meter Reading.
1 Meter Faulty, Reading is required to be entered
2 Lock
3 Overflow
4 Meter Change
5 Meter Inaccessible, Glass broken, Burnt etc
7 No Meter / meter missing
9 Tampered Meter
List of Exceptional Reports
1 List of Consumers Having Excessive Consumption.
2 List of Consumers Having Abnormal Consumption.
3 List of Consumers Having Zero Consumption.
4 List of Consumers Having 1 to 30 units Consumption in a month.
5 List of Consumers whose meters are Tampered.
6 List of Consumers Having 25% variation in Consumption.
7 List of Consumers Whose Meter is changed.
8 List of Consumers Whose Meter is not read with Reason.
9 Statistics for Total No. of Consumer, Consumer Read, Consumer Not Read.
10 Statistics of Meter Status wise No of Consumers.
MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED Nashik Zone, Nashik
SECTION - I
INSTRUCTIONS TO BIDDERS, GENERAL TERMS AND CONDITIONS
1. SCOPE OF BID : The Executing Agency, (also referred to as “ the Employer” or “Purchaser” in these documents) invites sealed & superscribed bids from eligible bidders for Monthly / Bimonthly / quarterly Meter Reading through Digital Photography , data punching distribution of bill to the consumer at their premises of all L.T. Consumers in Nashik (U-II)Division as per scope given in Annexure A and supply and pasting of sticker to all L.T. Consumers under Nashik (U-II)Division as defined in the Bid Document.
2. The Successful bidder has to start work simultaneously under all the Sub-Divisions as per scheduled billing Programme given by Executive Engineer / SDO.
3. The successful bidder will have to execute the works as per instructions of work executing authority issued from time to time.
4. Qualification of the Bidder :
1. This invitation for Bid is open to eligible bidders.
2. The intending bidders shall inter-alia meet the following conditions to qualify for the award of contract. The bidders shall include the following information and documents with their bids in ENVELOPE -I.
PRIME CONDITIONS
A] The bid must be accompanied with Bid Security (EMD). The bid security of requisite amount i.e. 1% of tender amount ( Rs.1.28 Lakhs) in the form of Bank Guarantee of Nationalized / Scheduled Bank having branch in Maharashtra valid for 150 days i.e 30 days beyond the validity period of the bid i.e minimum up to 26.01.2008.
B] The bidder should have minimum annual turn over of Rs.50.00 Lakhs in last financial year i.e 06-07. The bidder shall enclose the attested copy (attested by appropriate authority) of the turnover certificate certified by Chartered Accountant / Chartered Engineer. Other papers will not be entertained.
C) Bidder shall be an established organization having minimum two years experience in providing or handling mass consumer services or consumer oriented IT services i.e Billing or bill distribution or distribution of News paper or home delivery of domestic items or courier companies or meter reading etc involving not less then 50000 consumers per year. The bidder shall enclose necessary valid documents in support of this along with the offer. Attested copy of satisfactory work completion certificate for the work executed as above during last two financial years ( From 01.04.05 to 31.03.07) issued by appropriate authority ( In charge of Company / Organisation or officer not below the rank of Class I officer) should be submiited.
D] Proof of Registration under PF and Labour Laws as may be applicable as per relevant acts.
E) Proof of Service Tax Registration covering the activity of Business wherever applicable.
Documents to be submitted for additional information
i) Experience in executing similar contract (nature and volume) for each of the last two years and details of work in hand and contractual commitment, clients who may be contacted for further information on those contracts.
ii) List of equipments i.e computers and Digital camera available with agency with specifications.
iii) IT returns filed for any two years.( 2004-05 & 2005-06, 2006-07)
5) One Bid per Bidder
Each bidder shall submit only one bid for one project.
6) Cost of Bidding
The bidder shall bear all costs associated with the preparation and submission of his bid and the Employer will in no case be responsible or liable for those costs.
7) Site Visit - The Jurisdiction of work is area under Nashik (U-II) Division. The Bidder is therefore advised to get themselves acquainted with the work area & all other aspects before preparing & submission of bid document & entering in to a contract. There should not be any delay in realizing Board/company's revenue due to change from present system of Billing. The bidder should also get acquainted with the billing patterns in Different areas.
The tentative consumers in Nashik (U)-II Division area are given below.
Sr.no / Category wise No. of consumers / Qty.Approx.
1 / Residential / 175653
2 / Commercial / 25000
3 / Industrial / 2216
4 / PWW / 222
5 / Agricultural / 22569
6 / Street light / 916
7 / Poultry / 149
8 / Distribution T/F centres / 3057
The employer will not entertain any claim at any stage from the bidder on the plea of having him self not acquainted sufficiently to the site conditions / consumer billing procedures.
8) Contents of Bidding Documents
a) The set of bidding document comprises of the documents in the table below and any Addenda issued in accordance with Clause No. 10 (Amendment of Bidding document) with Seal and signature of the tenderer.
Section I :- Instructions to Bidder & general terms and conditions.
Section II ;- Sample forms
Section III :- Activity & price Schedule, Tech. Specifications.
b) Only one set of Tender document is being issued to interested parties and same has to be returned duly signed and filled in proper manner. You can make copies of the same as per your requirement.
c) The Bidder is expected to examine all instructions, terms and conditions, forms and specifications in bidding document and fully inform himself as to all the conditions and matters which may in any way affect the works or the cost thereof.
d) Further, failure to furnish all information required by the bid document or submission of a bid not substantially responsive to the bidding document in every respect will be at the bidder's risk and may result in the rejection of his bid.
e) IF ANY MAL PRACTICE SUCH AS TAMPERING OF METER, BREAKAGE OF SEAL OF THE METER , GLASS BROKEN ETC. IS NOTICED THE PHOTO OF SUCH PREMISES SHALL BE SUBMITTED TO SUBDIVISION AND CIRCLE OFFICE ON THE “SAME DAY.”
9. Clarification of Bidding Documents . ' j
A prospective bidder requiring any clarification of the bidding documents may notify the Employer in writing or by cable (hereinafter, "cable" includes telex and Tele- Fax) at the Employer's address minimum three days before of the date of submission. ^
10. Amendment of Bidding Documents
a) Before the deadline for submission of bids, the Employer may modify the bidding documents by issuing addendum. 1
b) Any addendum thus issued shall form part of the bidding documents and shall be communicated in writing or by cable to all purchasers of the bidding documents. Prospective bidders shall acknowledge receipt, of each addendum by cable to the Employer.
c) To give prospective bidders reasonable time in which to take an addendum into account in preparing their bids, the Employer may extend the deadline for submission of bids by a maximum period of 15 days. |
11. Preparation of Bids j
a) Language of Bid ;- All documents relating to the bid shall be in the English language only.
b) Bid not covering entire scope of the project shall be treated as incomplete and hence, stand liable to be rejected.
12. Rates to be quoted
The bidder shall fill rate for per consumer towards the Work described in the Activity Schedule.
MSEDCL will not pay any amount over and above the quoted rate. Hence the rate should cover all statutory / non –statutory levies, taxes, etc. In case any taxes and levies are required to be paid directly by MSEDCL, The same will be debited from Agency bill for making necessary payment by MSEDCL.
B] The required Printed Stationary only will be provided by MSEDCL.
C] The agency shall quote rate per consumer per bill on item rate basis.
D] As regards Indian Income Tax, surcharge on Income Tax and any other Corporate Tax, the Employer shall not bear any tax liability whatsoever irrespective of the mode of contracting. The bidder shall be liable and responsible for payment of such Taxes if attracted under the provisions of Indian Law. As per the rules of IT should be deducted at source by MSEDCL.