Personal Searches of the Local Land Charges Register and Other Public Information Sources
PROPERTY SEARCH INFORMATION
LOCAL LAND CHARGES REGISTER AND
OTHER PUBLIC INFORMATION SOURCES
Following the abolishment of HIPs on 20 May 2010, this Authority has taken the decision to carry on with the present arrangements in place whereby we operate a One Stop Shop through Local Land Charges for all the information required to complete the Con29. All our fees have been set on a cost recovery basis in line with the current legislation.
There is no denial of access to the required information at this Authority as it is easily obtainable from Local Land Charges. Individual Departments are unable to respond to personal callers with requests for non-statutory information due to resources in place at the present time. Operating a One Stop Shop is the most cost effective way of collecting the data due to the various ways in which our data is held throughout the Authority and its varied locations and the fact that a system is already in place to be able to answer all the questions contained within the Con29. Our current turnaround time for this information is 3-5 working days.
To speed up the search process we have introduced an ESearch which can be downloaded for completion and returned to us by email or post. Payment can be made by cheque (please note we do not accept personal cheques unless accompanied by a debit card) or by telephone using a debit /credit card on 01302 734638/737293
Personal Search of the Local Land Charges Register
A personal search is a search of the Local Land Charge Register only and does not include any other statutory register.
Under Rule 7 of The Local Land Charges Rules 1977, Conditional Planning Permission information can be obtained from the Planning Public Register.
Personal Search Agents should be competent to carry out an inspection of the Land Charges Register without assistance from the Land Charges Staff. If an Agent is attending for the first time then staff will demonstrate how to access information from the computerised system together with information held in manual form.
Personal Search Agents may not undertake training of their staff at the Local Authority’s office. Please note only one Agent may be present at any one time in the Land Charges Office.
The copying of Land Charges Register information by any electronic means is strictly prohibited
The Land Charges Register is held at Floor 2 Civic Office Waterdale, Doncaster, DN1 3BU on a computerised system.
Inspection of the Land Charges Register is free of charge.
The Local Land Charges office is open as follows:
Monday, Tuesday, Thursday, Friday: 9 am- 12 noon
Monday Tuesday and Thursday afternoon: 2 pm – 3pm
The office will continue to offer a first come-first served system. It has found through experience and practice of different opening hours and appointment systems that this practice works well for the benefit of all personal search companies.
Each personal search applicant will have a time limit of 30 minutes during which time they can carry out an unlimited number of searches. There will be no restrictions on an applicant from re-joining the first come-first served system the same day for further applications, but you will appreciate that whether they are able to carry out further searches will depend on the demand for searches on any one particular day. The office will close promptly at noon and 3pm.
We will, as always, continue to review our opening hours and the operation of the revised arrangements on the number of searches to see how they are working but we are satisfied that they will address the increased demand, at the same time as meeting the guidance of the Information Commissioner on property search enquiries.
To carry out a Personal Search you will need to have a full postal address together with a grid reference to enable the Land Charges staff to retrieve the relevant map for you to carry out your search yourself. The only assistance provided will be to retrieve the Ordnance Survey Map together with any other relevant manual records requested by yourself.
Official Local Authority Searches
Local Land Charges Register – (LLC1 Only)
An LLC1 search covers all information held on the Local Land Charges Register and can be purchased for £27.00. The fee has been calculated according to Government legislation and you can apply by submitting the relevant forms to us by post or by using our eSearch. An LLC1 can also be obtained via one of the National Land Information Service (NLIS) channels.
Con29 – (Including all Public Register Information)
A full Con29 report can be purchased for £50.70 The fee has been calculated according to Government legislation and you can apply by submitting the relevant forms to us by post or by using our eSearch. A full Con29 can also be obtained via one of the National Land Information Service (NLIS) channels
Con29 – (Excluding Public Register Information)
A part Con29 report can be purchased on an individual question basis. Please refer to our Schedule of Search Fees. The fees have been calculated according to Government legislation and you can apply by submitting the relevant forms to us by post or using our eSearch.
Con29O - (Optional Enquiries Q5 –Q22)
Optional Enquiries (Con29O) questions 5-22 can be purchased for £6.00 per question.
Additional Parcels
One search requisition may cover more than one parcel when it is required for the purposes of a single transaction and the several parcels have a common boundary or are separated only by a road, railway, river, stream or canal. “Parcel” of land in this context means a piece of land in separate occupation or separately rated at the time of the requisition for search. For additional parcel fee please refer to our Schedule of Search Fees.
CON29 (Enquiries of the Local Authority) – Component Question Information. All of the below information is available individually or as part of a full Con29 search. Apply with our eSearch by email or post to Local Land Charges.
Q1.1 a-i – Planning Public Register – This is a Statutory Public Register which contains details of all Planning Applications and decisions 1979 to date under planning legislation and is available free of charge. These can be viewed at the following locations:-
2000 to present via the internet at http://www.doncaster.gov.uk/services/planning/planning-applications-online-public-access
1974 to 1999 – Doncaster Local Studies Library (01302 734301)
http://library.doncaster.gov.uk
1974 – Archives King Edward Road Balby Doncaster DN4 0NA (01302 859811)
Q 1.1 j-k – Building Regulations - Available free of charge and can be viewed by appointment at Civic Office Waterdale Doncaster, DN1 3BU or via the internet at http://www.doncaster.gov.uk/services/planning/planning-applications-online-public-access
Q 1.1 l – Only available as part of a Con29 search
Q1.2 – Planning Designations and Proposals - Available free of charge and can be viewed via the internet at
http://www.doncaster.gov.uk/services/planning/doncaster-unitary-development-plan
Q2.1 a – Register of Adopted Highways – Statutory Public Register which is available free of charge and can be viewed at Civic Office Waterdale Doncaster DN1 3BU.
Q2 b-d - Only available as part of a CON29 search apply by eSearch, to Local Land Charges.
Q2.2 - Available free of charge and can be viewed at Civic Office Waterdale Doncaster DN1 3BU.
Q2.3 - Available free of charge and can be viewed on the Claims Register via the internet at http://www.doncaster.gov.uk/services/culture-leisure-tourism/public-rights-of-way
Q2.4 - Available free of charge and can be viewed on the Claims Register via the internet at http://www.doncaster.gov.uk/services/culture-leisure-tourism/public-rights-of-way
Q2.5 - Available free of charge and can be viewed on the Claims Register via the internet at http://www.doncaster.gov.uk/services/culture-leisure-tourism/public-rights-of-way
Q3.1 - Land Required for Public Purposes - Available free of charge and can be viewed via the internet at
http://www.doncaster.gov.uk/services/planning/doncaster-unitary-development-plan
Q3.2 – Land to be acquired for Road Works - Only available as part of a CON29 search apply by eSearch, to Local Land Charges.
Q3.3 a–c Drainage Matters - As Schedule 3 of the Flood and Water Management Act 2010 has not been brought into force, the Council is not required to keep any records regarding sustainable drainage systems, maintenance responsibilities or surface water drainage charges for any individual properties.
Schedule 3 of the Flood and Water Management Act 2010 has yet to be enacted, therefore the Council is not legally required to record details of property related SuDS. However, some information relating to property SuDS may have been submitted with the relevant planning application which can be viewed via the internet at
http://www.doncaster.gov.uk/services/planning/planning-applications-online-public-access
Water and Sewerage Companies will normally include a surface water charge in their bills where roof water from a property connects to a public surface water sewer.
Drainage infrastructure serving a single property within the curtilage of that property will be the responsibility of the home owner to maintain, unless directed otherwise.
Q3.4 a- f – Nearby Road Schemes - Only available as part of a CON29 search apply by eSearch, to Local Land Charges.
Q3.5 a-b – Nearby Railway Schemes - Only available as part of a CON29 search apply by eSearch, to Local Land Charges.
Q3.6 a-f and h – Traffic Schemes - Available free of charge and can be viewed at Civic Office Waterdale Doncaster DN1 3BU.
Q3.6 g and i-l - Only available as part of a CON29 search apply by eSearch, to Local Land Charges.
Q3.7 a-g – Outstanding Notices - Only available as part of a CON29 search apply by eSearch, to Local Land Charges.
Q3.8 – Contravention of Building Regulations - Only available as part of a CON29 search apply by eSearch, to Local Land Charges.
Q3.9 a-f – Notices, Orders, Directions and Proceedings under Planning Acts – Available free of charge and can be viewed at the following locations:-
2000 to present via the internet at http://www.doncaster.gov.uk/services/planning/planning-applications-online-public-access
1974 to 1999 – Doncaster Local Studies Library (01302 734301)
http://library.doncaster.gov.uk
1974 – Archives King Edward Road Balby Doncaster DN4 0NA (01302 859811)
Q3.9 g-n - Only available as part of a CON29 search apply by eSearch, to Local Land Charges.
Q3.10 – Community Infrastructure Levy (CIL) – N/A – We currently do not have any.
Q3.11 a–b – Conservation Area – Available free of charge on request by email at or by telephone on 01302 734922/735199. General advice on what it means to be in a conservation area is available on the Council’s website http://www.doncaster.gov.uk/services/planning/conservation-areas-in-doncaster. From this site individual information on all conservation areas can be found including a map of the conservation area and a brief summary of the special character of the area with date of designation. For several of the conservation areas there is also a full appraisal of the conservation area. If further information is required regarding the designation this is available free of charge on request (as above).
Q3.12 – Compulsory Purchase – Only available as part of a CON29 search apply by eSearch, to Local Land Charges.
Q3.13 a-c – Contaminated Land – Statutory Public Register can be viewed via the internet at
http://www.doncaster.gov.uk/services/environmental/register-of-contaminated-land
Q3.14 – Radon Gas - Available from Public Health England website at
I
Q3.15 a–b – Assets of Community Value - Available free of charge and can be viewed via the internet at
http://www.doncaster.gov.uk/services/planning/assets-of-community-value
Additional Information
Cancellation Policy
Once a search has been accepted by us and work has started on that search then no refund will be made and the full amount of fees due will be payable
Our Commitment To You
We aim to return all searches within 3-5 working days
Resolve telephone queries relating to Official Local Authority Searches promptly
Attend to all visitors immediately.
Answer all telephone calls in a courteous and professional manner.
Monitor our performance continuously to provide customers with the service they demand and deserve.
Compliments and Complaints
If you have any comments, compliments or complaints regarding the information provided, or any other aspect of Local Land Charges, please contact: -
Local Land Charges Officer
Tel: (01302) 734638
Email:
We hope that you are satisfied with the service you receive from the Local Land Charges Section. Should you wish to complain further please follow the attached link.
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