Form 416-1
Caretaker Performance Appraisal
/ Box 700, Rosetown, Sask., S0L 2V0
Phone: (306) 882-2677 Fax: (306) 882-3366
Toll Free: 1(866) 375-2677, / Reference / AP 416 Supervision and Appraisal
Revised / April 10, 2013
Level / Division
Submit to / Human Resources
When / Probationary or as Required
Employee Name / Probationary / Other
School Name / Appraisal Date
Principal/Supervisor

The Performance Appraisal will be completed and discussed at the end of the probationary period. A signed copy of the original Performance Appraisal will be given to the employee and a second signed copy will be retained in the employee’s personnel file.

Performance Rubrics

The performance rubric is a rating scale used to describe each of the responsibilities of the employee. It relates the standard of performance expected for each responsibility and provides a specific description of what a rating entails. Principals or supervisors are asked to highlight applicable phrases and add comments for each category.

Definitions of Ratings for Caretakers

Rating / Definition
4
Exceeds Expectations / The caretaker exceeds responsibilities consistently producing exceptionally high quality work that optimizes the effectiveness of the caretaking support within the school.
3
Meets Expectations / The performance of the caretaker consistently fulfills responsibilities resulting in quality work that impacts school effectiveness in a positive manner. This rating is a high performance standard and is expected of all caretakers.
2
Approaches Expectations / The caretaker inconsistently meets responsibilities resulting in areas of work performance that require development.
1
Unsatisfactory / The caretaker does not adequately fulfill responsibilities, resulting in work performance lacking quality and/or negatively impacting school effectiveness.

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Caretaker Performance Appraisal

Job Knowledge
4
Exceeds Expectations / 3
Meets Expectations / 2
Approaches Expectations / 1
Unsatisfactory
Looks for new processes and efficiencies with the cleaning activities. / Fully experienced and confident in all aspects of cleaning the school and flooring maintenance. / Has some experience, occasionally needs direction in cleaning the school and maintaining floors. / Lacks experience and often needs assistance and direction with cleaning activities.
Often demonstrates repair capabilities in excess of expectations as outline in the Caretaker handbook. / Effectively performs minor maintenance and communicates maintenance requirements. / Requires support to perform minor maintenance and communicate maintenance requirements. / Rarely performs minor maintenance and communicate maintenance requirements.
Effectively completes grounds maintenance and inspects the facility, playground equipment and surfaces to ensure necessary repairs are reported and carried out. / Generally completes grounds maintenance and inspects the facility, playground equipment and surfaces to ensure necessary repairs are reported and carried out. / Requires support to complete grounds maintenance and inspect the facility, playground equipment and surfaces to ensure necessary repairs are reported and carried out. / Rarely completes grounds maintenance and inspects the facility, playground equipment and surfaces to ensure necessary repairs are reported and carried out.
Effectively communicates maintenance requirements of the school to facilities staff via facility management software. / Generally communicates maintenance requirements of the school to facilities staff via facility management software. / Requires support to communicate maintenance requirements of the school to facilities staff via facility management software. / Rarely communicates maintenance requirements of the school to facilities staff via facility management software.
Effectively communicates via email with Supervisor and Facilities staff. / Generally communicates via email with Supervisor and Facilities staff. / Requires support to communicate via email with Supervisor and Facilities staff. / Rarely communicates via email with Supervisor and Facilities staff.
Maintains a current spreadsheet tracking supply budget and creates electronic purchase orders to maintain supplies inventory. Maintains document trail with vendors and Division office / Confident in ordering supplies, keep a reasonable inventory and manually track the supply budget. / Needs some assistance to order supplies and track budget. / Unable to order supplies without help or keep adequate supplies inventory. Often over budget.
Has attained a Fireman’s Ticket or better and is confident in all aspects of running and maintaining the building systems including HVAC controls. / Has much experience in operating building HVAC and is efficient in preventative maintenance and minor repairs of building systems. / Is capable with building systems and minor maintenance but is reticent to perform these duties and does so irregularly. / Is incapable of performing minor maintenance and allows building systems fall into disrepair.
Comments

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Caretaker Performance Appraisal

Health and Safety
4
Exceeds Expectations / 3
Meets Expectations / 2
Approaches Expectations / 1
Unsatisfactory
Well informed of safe work practice and conditions throughout their workplace and influences others at all times. / Always follows safe work practice. / Occasionally follows safe work practice. / Does not demonstrate a safe attitude or awareness.
Promotes and encourages others to understand workplace WHMIS behaviors. / Fully trained in WHMIS and always works within these guidelines / Fully trained in WHMIS and usually works within these guidelines. / Does not work within WHMIS guidelines.
Comments
Professionalism
4
Exceeds Expectations / 3
Meets Expectations / 2
Approaches Expectations / 1
Unsatisfactory
Always tidy in appearance and work space is organized and efficient. / Mostly conscientious about appearance and work space organization. / Sometimes makes an effort to appear tidy in appearance and work space. / Often appears unkempt in appearance and cluttered work space.
Eager to learn new computer skills to assist with caretaking efficiencies.
(ie.Spreadsheets) / Computer skills are adequate to the task of generating purchase orders or maintenance requests and email. / Is able to use computers to complete forms electronically but is unable to send them by email / Unable to use computers at all.
Always maintains the confidentiality of information and activities of co-workers and students and demands the same of others. / Always maintains the confidentiality of information and activities of co-workers and students. / Sometimes needs to be reminded of the confidentiality of information and activities of co-workers and students. / Rarely ensures the confidentiality of information and activities of co-workers and students.
Consistently demonstrates responsible behaviors towards attendance, work schedule and appropriate use of time considered beyond the call of duty. / Consistently demonstrates responsible behaviors towards attendance, work schedule and appropriate use of time. / Sometimes needs to be reminded of responsible behaviors towards attendance, work schedule and appropriate use of time. / Availability for work is an issue requiring frequent replacement labour.
Unable to make work a priority.
Comments

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Caretaker Performance Appraisal

Team Member Qualities
4
Exceeds Expectations / 3
Meets Expectations / 2
Approaches Expectations / 1
Unsatisfactory
Always demonstrates a positive attitude in their dealings with others and encourages others to have a good attitude. / Always demonstrates a positive attitude in their dealings with others. / Occasional demonstrations of negativity or may be tactless when dealing with others. / Frequent negativity in dealing with others.
Highly cooperative frequently has creative suggestions and often in good humour. / Cooperative in most situations and accepting of change. / Sometimes fails to recognize personal role in cooperative effort. / Frequently at odds with others and can be unhelpful.
Encourages effective and appropriate communication skills with school based personnel, division office personnel, students, parents and community members. / Usually communicates appropriately and effectively with school based personnel, division office personnel, students, parents and community members. / Requires support to communicate appropriately with school based personnel, division office personnel, students, parents and community members. / Frequently communicates inappropriately with school based personnel, division office personnel, students, parents and community members.
Comments
Principal/Supervisor’s Comments
Facilities Supervisor/Manager’s Comments
Caretaker’s Comments
Principal’sSignature / Date
Facilities Supervisor/Manager’sSignature / Date
Caretaker’s Signature / Date

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