NPN COMMUNITY FUND GUIDELINES

PERFORMANCE RESIDENCY/CREATON FUND REALTED PROJECTS

PROJECTS OCCURING BETWEEN 7/1/2008 – 12/31/2008

ROUND: WINTER, FISCAL YEAR 2008

DEADLINE: 2/18/2008 5 PM CST

¨NPN Community Fund Overview¨

Purpose

The Community Fund subsidizes activities that expand upon an NPN Performance Residency or Creation Fund by deepening relationships between NPN Partners, Artists, and communities. The Community Fund allows NPN Partners take risks, implement new programs, forge new relationships, and/or diversify their connections.

Community Fund projects can occur before, during, and after NPN Residencies or Creation Fund activities. Subsidies can be applied for planning, follow-up, documentation, or evaluation of NPN Residencies or Creation Funds. Funds may be used to pay local artists or community organizations involved in NPN Residencies or Creation Funds. Guidelines are flexible by design, allowing Partners and artists to exercise their creativity in structuring projects.

Award Amount

Applicants can apply for up to $5,000. The award amount is determined by the strength of the proposal, the amount requested, and the feasibility of the project to occur without full support. NPN distributes Community Fund subsidies through two cycles (summer and winter).

Decision Making

NPN facilitates a panel, of NPN Partners and NPN Board Members, which selects the highest-ranked projects. The number of projects awarded varies based on the number of proposals received and the quality of the proposals.

The panel rates proposals on the following criteria:

·  Clarity: The context, goals and objectives are plainly laid out, along with a clear plan on how the project will accomplish the objectives.

·  Appropriateness: A NPN Residency or Creation Fund is at the heart of the Community Fund project, but the application clearly exhibits how the project reaches beyond the standard NPN Residency/Creation Fund activities.

·  Impact: The impact of the project on the NPN Partner and its community is transparent and compelling.

·  Innovation: The project is inventive and creative.

Limitations

·  Project must occur between July 1 and December 31, 2008

·  Applications are written and submitted by the NPN Partner (NOT the artist)

·  Projects strengthen the NPN Partner and its community.

·  NPN Partners may only receive one Community Fund award per Fiscal Year (July 1 – June 30).

·  Applications and project descriptions must be emailed to by February 18, 2008 5 pm CST.

¨NPN Community Fund Process¨

Winter Community Fund Cycle Calendar

January 18, 2008 / Optional Community Fund Orientation/tech assistance teleconference for applicants
February 18, 2008 5pm CST / DEADLINE for applications received at the NPN Office
March 14, 2008 / Decisions made/ participants notified
April 1, 2008 / Earliest date for disbursement of funds
July 1, 2008 / Earliest begin date for projects
December 31, 2008 / Latest end date for projects

How to Submit Your Application

Community Fund applications may be emailed to Alec De Leon, Program Assistant, at by February 18, 2008 5pm CST.

Announcement and Distribution of Awards

NPN will announce awards via email by March 14, 2008. Awardees receive Letters of Agreement (LOA) via email and are expected to complete, sign, and return them by mail to the National Office. NPN will disburse 90% of the subsidy within 30 days of receipt of the signed LOAs. The remaining 10% will be paid upon receipt of the Community Fund Final Report.

Project Changes

If the intent of the project or the Artist in Residence changes from the initial application, NPN must be notified as soon as possible.

Community Fund Reporting Requirements

Within 30 days of completion of a Community Fund project, the NPN Partner must submit a Community Fund Final Report and supplemental materials (fliers, programs, etc.) crediting NPN. Community Fund Final Report Forms are available for download at www.npnweb.org/programs/community-fund/final-report-forms/

¨Community Fund Tips¨

Project Content- see “limitations” section

·  For large-scale projects, it is recommended that focus is given to one aspect of the project. For example, for festivals or celebrations, focus should be given to one aspect of the event that directly relates to the NPN Performance Residency. The Community Fund project should not be absorbed by the larger event.

·  Remember that NPN Subsidizes one and two week Performance Residencies. The panel may deem an application “inappropriate” if an applicant applies for Community Fund subsidies to expand a NPN Performance Residency to a second week as opposed to doing a two-week NPN Performance Residency.

·  Read the NPN Performance Residency guidelines. As part of the NPN Performance Residency the artist is expected to engage with the NPN Partner’s community. NPN expects that community activities take place as part of the basic NPN Performance Residency therefore Community Fund projects need to clearly exhibit how they are going beyond what would normally take place in a NPN Performance Residency.

·  The NPN Community Fund may not be used to leverage the 60% NPN Partner match for an NPN Performance Residency Agreement.

·  Projects need to exhibit how the subsidy will be used to support the NPN Partner and/or community.

Application

SECTION 1: COMMUNITY FUND PROJECT INFORMATION

COMMUNITY FUND PROJECT INFORMATION:

·  Project Title: Use plain language, such as “Expansion of (Artist name) Residency.”

·  Project Dates: Begin with the first date you will incur expenses and end with the last date you will incur expenses. This is crucial information for NPN to track the progress of your project. (mm/dd/yy)

·  Request Amount: Amount of subsidy you are requesting. Cannot be more than $5,000.

·  Project Summary: Explain the project in brief, using one or two sentences.

·  Project Objectives: Give three one-sentence objectives to explain the Community Fund Project goals. Examples: “We will develop new relationships with 4 organizations in the disability rights community”; “We will reach teachers and children in 22 new elementary schools”; “We will reach 200 more people during the Residency through expanded activities”; “We will bring together 30 working class and upper middle class seniors”; “We will develop our ability to present dance”; etc.

COMMUNITY FUND PROJECT DESCRIPTION:

·  Use ONLY the space provided to describe the Community Fund Project. Descriptions more than one page will not be accepted. The project description should be clear, concise and focused; and its intention must be transparent.

COMMUNITY FUND PROJECT TIMELINE:

·  Give timeline of Community Fund Activities only (do not list Performance Residency/Creation Fund activities in this section)

COMMUNITY FUND PROJECT BUDGET:

·  Community Fund Project Expenses: Budget should reflect expenses over and above activities already subsidized under the NPN Creation Fund/Performance Residency program. Budget should directly reflect costs described in the Community Fund Project Description. Example: If an applicant submits an audience development project to expand a NPN Residency that is part of a million dollar festival, it is only necessary to outline the budget for the audience development project (as opposed to the total million dollar budget of the festival).

·  Project Income: (a) Request from NPN: Maximum $5,000. (b) From other Sources: Other funding or in-kind contributions. Panelists do consider feasibility, so other sources of income are seen as positive (even if minimal.)

SECTION 2: RELATED NPN PERFORMANCE RESIDENCY

PERFORMANCE RESIDENCY DESCRITPTION

·  Artist: Enter the name of the artist being contracted under the NPN Performance Residency Agreement.

·  Number of Company Members: Give the number of artists contracted under the NPN Residency Agreement.

·  Total Company Fee: Enter the amount of the Total Company Fee (per Rider B of the Performance Residency Agreement.) This fee is includes: Artist Salaries and Fees, Fringe Benefits, Transportation, Housing, Per Diem, Admin Expense, and Artistic Director’s Contingency. This fee is different from the Community Fund Project Budget.

·  NPN Residency Dates: Give the dates of the related NPN Performance Residency (per the NPN Residency Agreement). (mm/dd/yy)

·  Project Summary: Explain the NPN Performance Residency and the Residency Activities (per the NPN Residency Agreement) in brief.

NPN PERFORMANCE RESIDENCY ACTIVITIES

·  List Residency Activities (per the NPN Residency Agreement)

SECTION 3: RELATED NPN CREATION FUND (check if applicable)

NPN CREATION FUND RESIDENCY DESCRIPTION

·  Artist: Enter the name of the Creation Fund Artist
·  Award Amount: Enter the amount of the Creation Fund Subsidy (per the Creation Fund Award Letter.) This amount should reflect NPN and the Co-commissioners contribution. If the Creation Fund project has not been awarded as of yet, enter the proposed award amount.
·  Project Title: Give the title of the NPN Creation Fund

·  Creation Fund Dates: Give the dates of the related Creation Fund Project (per the Creation Fund Application/LOA). (mm/dd/yy)

·  Project Summary: Explain the Creation Fund Project in brief.

NPN CREATION FUND ACTIVITIES

·  List dates, activities, and participants

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