Penn-Del AER General Assembly Meeting Minutes
April 25, 2013
Reviewed by Board on July 29, 2013
Eisenhower Hotel & Convention Center, Gettysburg, PA
Meeting called to order at 11:08 AM by Christie Peel, Board President.
John Hofmeister named to serve as Parliamentarian.
ATTENDANCE
Penn-Del AER Board Members, General Membership, and conference attendees
Special Guest – Joelle Ward, AER Central office
Quorum established for voting members
(See Appendix 2 - General Assembly PowerPoint Presentation to support all details reported below)
OFFICERS’ REPORTS
President,Christie Peel:
Opened with a general welcome and introduction of the Board members
Secretary, Bonnie Dodson-Burk:Indicated the minutes from the April 19, 2012 General Assembly Meeting were eBlasted to members, posted on website, and copies were available at registration table. A few spelling errors were corrected by the secretary with no further additions, deletions, or corrections from the floor. Vince McVeigh made the motion to accept the minutes as submitted with stated corrections, the motion was seconded by Debby Holzapfel; no discussion; call for vote; motionapproved.
Treasurer’s Report,Jerry Kitzhoffer: Reported the Chapter’s income, expenses, and account balances. See Appendix 1 – Treasurer’s Report. Jerry thanked the current Board and its predecessors for their fiscal stewardship. Shelley Rhodes made the motion to accept the Treasurer’s Report as submitted; the motion was seconded by Debby Holzapfel; discussion; call for vote; motionapproved.
COMMITTEE REPORTS
Nominations Committee – Brenda Egan: Introduced the 2012 Slate of Nominations to the President and General Membership. Bios of each nominatedDirector-at-Large were posted on website with an eBlast to members on 4/8/13.
Brenda presented the 2012 Slate of Nominations:
Director-at-Large West: Shelley Rhodes
Director-at-Large Central: Frank Irzyk, Jamie Sigel, Shelly Faust-Jones
Director-at-Large East: Angela Humberston
Delaware: No Nominees
A call for nominations from the floor was then made three times by Christie Peel with no additional persons nominated. Vince McVeigh made the motion to close the nominations and to accept the slate of nominations as presented. Rick Welsh seconded that motion. A call to vote on the entire slate as presented was made, the motion was approved.
Bylaws and Structure Committee
John Hofmeister, Chair, presented the proposed bylaw changes highlighted with rationale statements in the General Assembly PowerPoint - see Appendix 2
Article 1. Section 8 Votes - Recommended revision wording was presented on screen and read aloud to members. Rationale: to enable the Board and its committees to vote via electronic means, with listed stipulations.
Vince McVeigh made a motion to accept the Bylaws revision as presented; Debby Holzapfel seconded; discussion; call for vote; motion approved.
Communications Committee
Focus on improving free means of electronic communication. Sub-committee activity highlighted on General Assembly PowerPoint – see Appendix 2:
Public Relations
Newsletter/e-Blasts
Website – Holly Russell reported on the website. Jennifer Throop reminded attendees to use Twitter, Facebook, and Website for Social Media Challenge.
Legislation
Professional Development Committee
Sub-committee activity highlighted on General Assembly PowerPoint – see Appendix 2:
Vision Conference
Leadership
Scholarship – Christie Peel discussed the criteria and selection process. Scholarship for $1000 was presented to Kristina McClelland, University of Pittsburgh.
District Meetings– Held four district meetings across the Chapter this past year.
Membership Committee
Committee activity highlighted on General Assembly PowerPoint – see Appendix 2. Jennifer Throop, Chair, presented membership recognition certificates from AER International for 5, 10, 15, 20, and 25 years of continuous AER memberships.
- 5 years – Freda Tepfer, Leah Phillips, Stephanie Stephens Van, Lori Love
- 10 years– Justin Kaiser, Melissa Adams, Shelley Rhodes, Jerry Kitzhoffer, William Reece
- 15 years – P. Maurie Kerrigan, Lynn Fox, Tracey Sweeney
- 20 years – Holly Russell
- 25 years – Kathleen Buskirk, Debby Holzapfel
Awards Committee
The following two awards will be presented at the Awards Banquet this evening:
Penn-Del AER Service Award: Dr. Lynn Fox
ELEY Award: Tracy Whitehead
Archives and Document Storage Committee
Committee activity highlighted on General Assembly PowerPoint –See Appendix 2. Members with historical Board or conference documents are encouraged to share these documents by contacting Christie Peel.
Accessibility Committee
Committee activity highlighted on General Assembly PowerPoint – Appendix 2
AER Central Office
Joelle Ward, Director of Component Relations & Professional Development, AER Central Office, presented highlights regarding AER International including:
Membership campaign – membership numbers have declined.
AERLift Webinars – going very well. 8 of 12 webinars completed.
Chapter Town Hall meetings were recently conducted with Division Town Hall meetings upcoming soon.
AER O&M International Conference Dec 11-15, 2013 in New Orleans
AER International Conference July 30-August 3, 2014 in San Antonio. Will celebrate AER’s 30th birthday.
Vince McVeigh made the motion to adjourn. Kay Macsi seconded the motion.
MEETING ADJOURNEDat 12:06 PM.
Next Penn-Del AER General Assembly Meeting:April 24, 2014 at the Best Western Premier Hotel and Convention Center, Harrisburg, PA.
Next Penn-Del AER Board Meeting: Time and location for the summer meeting to be decided later.
Respectfully submitted,
Bonnie Dodson-Burk
Penn-Del AER Secretary
May 15, 2013
APPENDIX 1
PENN-DEL AER
TREASURER’S REPORT
April 24, 2013
CALENDAR YEAR: 1/1/12-12/31/12[1]1/1/13- 4/22/13 [2]
INCOME:
Chapter Rebates 5,298.40 769.70
Conference 41,127.0039,460.00
Miscellaneous (interest) 166.61 41.82
INCOMETOTAL 46,592.01 40, 271.52
EXPENSES:
Supplies and Printing $ 404.99 247.17
Postage 45.00 0
Telephone 11.18 9.15
Travel 1,459.58 1,137.54
Professional 404.61 12.95
Website 2,800.00 300.00
Conference 38,105.15 1,070.14
District Meetings 289.78 179.43
EXPENSE TOTAL $ 43,520.29 2,956.38
ASSETS:
Checking Account 24,547.23[3]
Shares 13,895.51
Certificates of Deposit12,480.16
ASSET TOTAL$38,275.38 50,922.90
Respectfully Submitted,
Treasurer
[1] All amounts from AER Chapter Report, certified by Treasurer and submitted 2/7/13 to AER International
[2] Amounts from current ledger and 3/31/13 PSECU statement
[3] Does not include recent deposits of $19,735j