PED DATA REQUEST FORM

Request for one or more datasets held by the Performance and Evaluation Division (PED)

of the Victorian Department of Education and Training.

Background

The Performance and Evaluation Division:

  • provides high quality evidence to support informed, confident decision-making;
  • develops, collects and integrates data to conduct high-quality system analysis that informs strategy, policy development and investment decisions;
  • promotes a research and evaluation culture that involves working in partnership to investigate important questions and share evidence widely;
  • monitors the Department’s performance against internally and externally set measures and targets;
  • monitors, evaluates and reports on the performance of the portfolio and on how Victoria’s children and young people are faring, with a focus on vulnerable population groups; and
  • conducts priority evaluation of what works for whom, and in what circumstances.
Making a data request to the PED

Requests for one or more data sets held by the PED will be considered and decided by PED’s leadership team.

This form must be completed and submitted to PED before any data request will be assessed for action. The form should be submitted electronically to

PED will generally acknowledge and consider your data request within 5 working days. If your request is successful, we will endeavour to provide a response within 5-10 working days, depending on the nature of the request and/or PED’s other operational requirements. PED will contact you if more information or time is required or, in the case of requests for customised data, any charges that may apply.

Before completing this form, you should check whether the data sought is already available to you, for example via:

  • the Victorian Child and Adolescent Monitoring System (VCAMS) portalat vcamstableau.aspx
  • the DataVic portal at
  • the Victorian Curriculum and Assessment Authority (VCAA) at
  • the Victorian Public Sector Commission (VPSC) portal at
  • ACARA My School at
  • the Report on Government Services at
  • the Australian Bureau of Statistics (ABS) at
  • for internal DET applicants, via a DET internal portal.
Information to be provided by applicants
  1. Details of applicant

Agency/Organisation:
Government? Non-government? Other?
Agency/Organisation contact:
Position:
ABN (external only):
Address/Location:
Telephone number:
Email address:
  1. Details of data request

  1. Please describe in detail the data sought, i.e. the information you wish PED to supply/ disclose.

  1. Please describe the intended public purpose of the data request, or anticipated derived benefits that are in the public interest.

  1. Please explain in detail how you intend to use the information.

  1. Please provide details of relevant legislative provisions, if applicable. Consider:
  • Is this data needed in order for your organisation/area to perform work that falls within one of your agency/organisation’s legislated functions e.g. to perform [function x] set out in [section x] of the [x Act]?
Yes☐ No ☐
If yes, which legislation?
  • Is your request made pursuant to specific information sharing provisions in legislation, e.g. in the Victorian Family Violence Protection Act 2008?
Yes☐ No ☐
If yes, which legislation?
(We will contact you to request all relevant details.)
  1. Would the data as requested (e.g. attendance records for defined cohorts of students at specified schools) contain information that identifies individuals, or from which they could be identified?
Yes☐ No ☐
If yes, please explain why it would not be possible to achieve the specified purpose in any other way e.g. by using de-identified data.
  1. Who will have access to the data
(don’t forget any relevant contractors)?
  1. Will you engage in any data matching/linking activities?
Yes☐ No ☐
If yes, please provide details.
  1. Will the data be disclosed to any third parties?
Yes☐ No ☐
If yes, please provide details.
  1. Will the data be published?
Yes☐ No ☐
If yes, please provide details.
  1. Have you requested this data before?
Yes☐ No ☐
If yes, please provide details (e.g. a copy of any written agreement or email).
  1. Acknowledgment and declaration

  • I declare that the information I have given on this form is true and correct in every respect.
  • I have read the Performance and Evaluation Division’s Data Protocol v. 02 and agree to be bound by all applicable DET terms and conditions in respect of the data sought.

  1. Undertaking

I undertake to comply with the Protocol v. 02’s Appendix 1: Minimum required privacy and data security measures. I acknowledge that a breach of this undertaking may result in the rejection of future requests for data submitted by me or by the organisation/area I represent.
  1. Signatures

Full name of applicant: / Signature of applicant:
Date:
Name of your authorising officer: / Signature of your authorising officer:

Privacy notice: The data DET holds is ‘public sector data’ under the Privacy and Data Protection Act 2014 (PDP Act). Public sector data means any information (including personal information) obtained, received or held by an agency or body to which Part 4 (Protective Data Security) applies, whether or not the agency or body obtained, received or holds that information in connection with the functions of that agency or body.

DET collects personal information on this form in order to process the data request detailed above. This personal information will be handled in accordance with the requirements of the Privacy and Data Protection Act 2014 and the Information Privacy Principles set out in Schedule 1. For further information please refer to DET’s privacy notice and online privacy notice at

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PED Data Request Form v. 02: UNCLASSIFIED