Pay a Visiting Speaker an Honorarium in US Funds (Cheque)

Pay a Visiting Speaker an Honorarium in US Funds (Cheque or Wire Transfer)

What you will need:
1.  Visiting Speaker Honorarium Payment Form (US Funds)
(available in the Forms Cabinet at www.hrs.ualberta.ca/Forms)
2.  Wire Transfer Payment Request Form (if payment by wire transfer)
(available in the Financial Services forms cabinet at www.financial.ualberta.ca/FormsCabinet)
3.  US Exchange Rate – see the Financial Services website – Quick Links.

Submit completed forms together to Payroll Operations, Human Resource Services

Form Completion – required for the correct processing of this form.

Department Name and ID

Personal Information - information is required for T4A/T4A-NR preparation.

·  Person ID Number: Provide this number if the Visiting Speaker has been assigned one during a previous engagement with the U of A. Leave blank if a Person ID number has not been previously assigned.

·  Social Insurance Number (SIN): If the individual has a SIN number it must be provided for T4A purposes. Do not include the Social Security Number of Visiting Speakers from the United States.

·  Correspondence Address

·  Date of Birth: Required for the correct assignment of the Person ID.

·  Immigration Status: Check the appropriate box. If the speaker is not a Canadian Citizen, indicate their country of citizenship.

Payment/Account Information

·  Speed Code

·  Account Number is 500046

·  Start Date and End Date of the individual’s engagement at the U of A.

·  Fund Source (Research or Operating).

·  Tax Code - Choose the appropriate income tax description:

·  Non-Resident – US Citizen or Resident of the US (15% tax) (525-T4A NR Tax)

·  Non-Resident – Foreign Citizen or Resident of a Foreign Country (15% tax) (525 – T4A NR Tax)

·  Non-Resident with CCRA Exemption (tax waiver letter must be attached) (520 – T4A NR No Tax)

Payment to be made in US Funds:
1.  Honorarium Amount: Canadian Equivalent
Enter the Canadian dollar amount.
2.  Tax Codes: Subtract Canadian Income Tax
·  Non–Resident - US Citizen/Resident (15% tax)
·  Non-Resident – Foreign Citizen/Resident (15% tax)
3.  Net Canadian Honorarium Amount: This Net Canadian Honorarium amount will have to be converted to US funds.
4.  US Exchange Rate: see the Financial Services website – Quick Links for the correct US exchange rate.
US Exchange Rate = Sell Rate
5.  Amount of Payment in US Funds: Calculate the amount to be paid using the US Exchange Rate.
6.  Click: þ Cheque or þ Wire Transfer
7.  If requesting payment by wire transfer complete and attach Wire Transfer Payment Request form

Authorization and Approvals: Provide date, printed names, phone numbers and authorizing signatures.

For more information on the Signing Authority and Approval policy, refer to the Guide to Financial Management on the Financial Services website www.financial.ualberta.ca

Comments: Provide any information relevant to this payment

Note: Cheques will be mailed directly to the visiting speaker at the “corresepondence” address indicated above.

Wire Transfer Payment Request Form: (available in the Financial Services forms cabinet at www.financial.ualberta.ca/FormsCabinet)

Payroll Operations, Human Resource Services Oct 2013