Pasta Montana Has a Full-Time Opening for a HR/Administrative Assistant; Please See Below

Pasta Montana has a full-time opening for a HR/Administrative Assistant; please see below for job functions/qualifications/demands:

ESSENTIAL JOB FUNCTIONS

1. Performs receptionist duties including answering the telephone, greeting visitors, and processing the daily mail.

1. Performs Human Resource assistance to HR/Office Manager; build new employee files, maintain employee files, maintain data sheets for hire & term dates, maintain employee emergency contact list, type & mail COBRA letters, keep employee forms copied & maintained, organize & maintain prospective employee applications and schedule interviews.

1. Maintains confidentiality with employee issues/relations.

1. Responsible for submitting & maintaining all documentation for Workers Compensation claims/issues.

1. Responsible for submitting & maintaining all documentation for OSHA reports.

1. Coordinates meetings with employees to discuss HR issues. Documents and communicates the issues with HR/Office Manager.

1. Schedules appointments, meetings, and coordinates conference calls. Maintains executive calendar.

1. Assists in the preparation of quarterly board of director meetings booklet.

1. Drafts and finalizes executive correspondence.

1. Researches and arranges purchases for the executive staff and prepares expense reports.

1. Responsible for ordering temporary employees from temporary labor service. Maintains temporary labor service records, accumulated hours and sends in time cards. Reconciles temporary labor invoices for validity.

1. Oversees corporate fax machine and determines appropriate fax routing for action/informational purposes.

1. Insures adequate supply levels and service on all printers, copiers, and the corporate fax machine. Orders all corporate stationery, including business cards.

1. Sends packages via courier service.

1. Manages employee pasta sales and office petty cash.

1. Maintains Christmas card list & mailing.

1. Maintains company kitchen, conference room & copy center in an orderly manner.

1. Performs other duties assigned by the HR/Office Manager.

QUALIFICATIONS

Minimum Education: 2 year’s post-secondary education in business, or equivalent qualifications.

Minimum Experience: 3 year’s HR/office experience and 1 year’s experience in the purchasing process. Data entry experience.

Knowledge/Skills/Abilities: Must be able to work independently, and efficiently, and able to handle multiple priorities. Must have excellent oral, written and telephone communication skills.

Other Qualifications: Efficient in the use of computer automated systems and software, including spreadsheets, accounting and databases. Attention to detail is necessary.

MENTAL AND PHYSICAL DEMANDS

Sitting Constant Reaching Rarely

Standing Occasional Manual Dexterity Frequent

Walking Occasional Telephone Frequent

Kneeling Rarely Computer Screen Frequent

Bending Rarely Lifting 30lbs

Some standing and walking around total plant operation and production equipment. Sitting for extended periods of time and telephone work.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel as classified.

Pasta Montana is a dry pasta manufacturer and employs just under 100 people. We have a fantastic benefit package ~ Pasta Montana pays 100% of the employee’s premiums for medical, dental, vision, short- and long-term disability, life and accidental death & dismemberment insurance. Eligible dependants are $15.00/dependant/month for medical, dental & vision. We also offer voluntary group term life insurance and AFLAC that the employee pays for if they opt for those coverages. We have a med-flex plan and a 401K.

Pasta Montana is a drug-free workplace; employment contingent upon passing a pre-employment drug test.

If you are interested in applying for the HR/Administrative Assistant position, fill out the attached job application along with a resume & cover letter & send to:

Pasta Montana

Attn: Human Resources

One Pasta Place

Great Falls, MT59401

Or you can email your application, resume & cover letter to ~ if emailed, must put “HR/Admin Assist Applicant” in the subject line of the email ~~ if “HR/Admin Assist Applicant” is not in the subject line I will assume the email is junk mail & it will be deleted.