Party Booking Form
Name of Party:
Name of the person booking:
Contact Address:
Post Code:
Telephone Number:Mobile:
Email:
Invoice Email (if different):
Date of Party:Time: to
Type of Party / Option 1 / Option 2 / Option 3Activity List / 1. / 1. / 2.
Activity List / 1. / 2. / 2.
Room use / Yes 3 hours inclusive / Yes 3 hours
inclusive / Yes 3 hours
inclusive
Special requirements:
CONFIRMATION:
On behalf of the above named party, I have read and understood the terms and conditions as printed overleaf.
Signature:Date
TERMS AND CONDITIONS
Broadstone Warren Scout Site and Activity Centre is referred to in this document as Broadstone Warren. A ‘Booking’ refers to a request by a group or individual to hire activity facilities at Broadstone Warren for a party of not more than 3 hours duration.
The ‘person booking’ refers to the individual with whom Broadstone Warren deals with in relation to a booking. Broadstone Warren will regard the person booking as having final responsibility for all matters relating to a booking, including payment of fees.
A booking for a party at Broadstone Warren can be reserved for four weeks by phone, fax or e-mail. The booking form must be received within this period for the booking to be confirmed. A receipt confirming the booking will be sent to the person booking.
All prices include VAT at the current rate.
PARTICIPANTS TAKE PART AT THEIR OWN RISK. BROADSTONE WARREN SCOUT SITE & ACTIVITY CENTRE ("BSW") WILL NOT BE RESPONSIBLE FOR DEATH, PERSONAL INJURY OR LOSS OR DAMAGE OF PROPERTY OTHER THAN AS A RESULT OF NEGLIGENCE ON THE PART OF BSW.
These participation terms and conditions apply to the use of BSW’s activities (the "activities") including, but not limited to, the Broadstone Warren site, activity area and woodland.
These participation terms and conditions contain important information concerning participation by you and members of your party in the Activities provided by BSW and, accordingly, you acknowledge and agree that you shall ensure that all members of your party are aware of and accept these Participation Terms and Conditions.
BSW reserves the right to make changes to the activities whether to conform to any applicable safety or other statutory requirements or otherwise.
The activities comprise a challenging experience for most participants. Whilst reasonable care is taken by BSW for the safety of participants, the activities are inherently dangerous and there is a risk of injury or death.
For instructed activities; all participants will receive safety briefing prior to and during participation.
For uninstructed activities; The group organiser or party leader will receive safety information pertinent to that activity prior to the activity commencing.
BSW reserves the right to refuse admittance to the activities or to remove a participant from the activities should it be reasonable to do so, (including, without limitation, a participant who does not comply with the safety rules and advice, the safety systems in place or who is deemed to be under the influence of alcohol or drugs).
The activities are physically demanding and require a degree of agility, strength and stamina. If participants have medical concerns they are advised to consult their doctor in advance. By agreeing to these participation terms and conditions participants are certifying that they do not suffer from any medical condition which is likely to increase the risk of injury to themselves or others. Due to the physical nature of the activities, BSW recommends that pregnant women should not take part.
An authorised adult must stay in attendance at the BSW site to act loco parentis whilst children are participating in any of the activities, unless agreed in writing otherwise (for example for Holiday Clubs, Saturday Morning Clubs, After School Clubs, Pre-School Sessions and Home Education sessions).
In order to participate in the activities, all participants must be reasonably fit and healthy. It is the responsibility of the booking party to ensure that all members of their party meet these requirements.
All participants must act responsibly and courteously at all times and must respect other participants. BSW shall be entitled to prevent any person from undertaking or completing the activities in the event it deems the behaviour of any participant unsuitable.
Participants are not permitted to bring any tools, including but not limited to pen knives, bush craft knives and other knives, to BSW activities or BSW sites/locations whatsoever. If such tools are discovered they will be confiscated for the period of the party or the participant/participants will not be permitted to take part in the activities / session at which point they will be asked to leave the site without refund of any payments.
Participants must be dressed appropriately and BSW reserves the right to refuse admittance to the Activities to any participant who is not appropriately dressed.
No compensation will be payable by BSW in the event that any participant is not permitted to, or decides not to, undertake or complete the activities, for the reasons set out in this clause.
It shall be the responsibility of all participants to ensure that they are dressed appropriately and BSW advises participants to wear clothing which they do not mind getting damaged. In particular the following restrictions shall apply:
Participants may not undertake the activities in sandals, flip-flops, plimsolls, slip-on shoes or high heels. Footwear must be securely fastened. Participants are advised to wear sturdy footwear such as hiking boots, or trainers.
BSW may require that jewellery and piercings to be removed or taped over.
Participants are advised to wear long-sleeved shirts and long trousers. Participants are advised to wear multiple layers to provide warmth and flexibility regarding temperature, and gloves / hats for cooler weather.
BSW will not be responsible for any damage to or loss of clothing or other personal items resulting from participation in the activities (other than as a result of negligence on the part of BSW).
BSW will not be responsible for personal injury occurring as a result of participants wearing jewellery, piercings or inappropriate clothing (including footwear).
In the event it proves necessary to close the activities for reasons beyond the control of BSW and, in circumstances where you or your party have commenced participation in the activities, you shall not be entitled to any compensation. In such circumstances, except as otherwise provided in these participation terms and conditions any liability of BSW shall be limited to the refund of any charges paid to BSW.
BSW may use photography during activities either as a medium for participants' educational benefit or for BSW business purposes such as marketing including for use on our web sites and for other marketing material including and not limited to magazine editorials, on-line editorials, advertisement flyers, magazine advertisements, on-line advertisements and other advertisements or public relations mediums. Through participation you agree to allow BSW to take photographs and video material for marketing purposes whether you are a parent representing your child, or a carer (including representatives of schools, pre-schools and other groups) representing a child within your care, or for your own purposes. In circumstances where you would like to withdraw your consent for such photography for an individual child, group of children, other group or yourself you must expressly state this in writing to BSW prior to the applicable event.
Nothing contained in these participation terms and conditions is intended to nor shall limit the liability of BSW in respect of death or personal injury caused by the negligence of BSW or of its employees.
If any of these terms (or any part(s) thereof) are determined to be illegal, invalid or otherwise unenforceable it shall be severed and deleted and the remaining terms shall survive, remain in full force and continue to be binding and enforceable.
Nothing above shall confer on any third party any benefit or the right to enforce any of these participation terms and conditions.
These participation terms and conditions shall be governed by and interpreted in accordance with the laws of England and Wales and you submit to the exclusive jurisdiction of the courts of England and Wales.
No variation to these participation terms and conditions shall be binding unless agreed in writing by BSW.