NOTICE OF GATHERING
TO BE COMPLETED BY THE CONVENER IN ACCORDANCE WITH SECTION 3 OF THE REGULATION OF GATHERINGS ACT 205 OF 1993
(PLEASE ATTACH COPY OF ID DOCUMENT OF CONVENER, DEPUTY- AND CHIEF MARSHALS)
  1. PARTICULARS OF CONVENER
CHIEF CONVENER DEPUTY CONVENER
Initials and Surname: …………………………………………………………… ……………………………………………………………………….
ID Number: …………………………………………………………... …………………………………………………………………….…
Address: …………………………………………………………… …………………………………………………………………….…
…………………………………………………………… ………………………………………………………………………
Contact number: …………………………………………………………… ………………………………………………………………..…….
  1. PARTICULARS OF ORGANISATION
Name of Organisation: ……………………………………………………………………………………………….……………………………………………………………
Address of Organisation: ………………………………………………………………………………………………………………………………………………………….
Contact number: ……………………………………………………………. Fax / E-mail: ………………………………………………………………………………….
  1. PARTICULARS OF GATHERING
Date: ……………………………………… Nature and purpose: ………………………………..……….………………………………………………………………….
Number or participants: ……….…………………. Number of vehicles: …….……………………… Type: ……………………………………………………..
CHIEF MARSHAL:(Name, address, ID no.) …………………………………………………………………………………………………….…………….……………
Number of Marshals: ………………………………. How will Marshals be identified: ……………………………………………………………………………
Place of commencement: ………………….……………………………………………………………………………… Time: …………………………………………..
Destination: ………………………………………………….………………………………………………………………….. Arrival time: ………………………………….
Proposed route/s to be followed to destination(s): …………………………….……………………………………………………………………………………..
…………………………………………………………………………………………………………………….…………………………………………………………………………..
Will Memorandum(s) be handed over? …………… If so, to whom? ………..……………………………… Or else? ……………………………………….
Arrangements for acceptance of Memorandum must be made before commencement of gathering. With whom did you make
these arrangements? …………………………………………..……………………… Did he / she confirm acceptance? ………… Attach proof.
Are Speeches to be made? ……………………………. If so, by whom ………………………………………......
Time when to move from place of adjournment: ……………………… Proposed route to place of adjournment: …………………..……………………
……………………………………………………………………………………………………………………………………………………………………………………….………..
Place of adjournment: ………………….……………………………………………………..……………………..…… Time: ……………………………………………
Manner of transport of participants to and from gathering: ……………………………………………………………………………………………………….
Is this Notice given 7 days before the gathering? ……..………..……….… If not, attach written reasons in terms of section 3(3)(i)
The contents of sections 8, 11 and 12 must be taken note of. Conditions on the reverse of this notice and any additional conditions agreed upon during the negotiations in terms of section 4, must be adhered to. Non-compliance therewith constitutes on offence.
A list of Marshals must be handed in at the authorised member of SAPS and / responsible officer at Mangaung Metro Municipality.
This gathering will not be protected under the distinguished patronage of the Mangaung Metro Municipality.
This notification is only applicable within the municipal boundaries of the Mangaung Metro Municipality.
.…………………………………………….. ……………………………………………….. ….…………..……………………..……… …………………………..
SIGNATURE OF CONVENER ORGANISATION CAPACITY DATE
(Please submit written proof of the Organisation and confirm the convener capacity)
CONDITIONS APPLICABLE TO THE GATHERING ON THE REVERSE SIDE NOTICE, AS PER SECTION 8 OF ACT 205 OF 1993:
  1. The convener shall appoint the number of marshals mentioned in the notice, or as amended in terms of section 4, to control the participants in the gathering and to take the necessary steps to ensure that the gathering at all times proceeds peacefully and that the provisions of section 8 and the additional conditions hereunder, if any, are complied with and such marshals shall be clearly distinguishable.
  2. The convener shall take all reasonable steps to ensure that all marshals and participants in the gathering / demonstration, are informed timeously and properly of the conditions to which the holding of the gathering is subject.
  3. The gathering shall proceed and take place at the place, on the route, in the manner and during the times specified in the notice, or as amended, and in accordance with such the contents of notice and the additional conditions hereunder, if any.
  4. Participants at the gathering / demonstration shall abide by any law regulating the carrying of dangerous weapons, and the convener and marshals shall take all reasonable steps to ensure such compliance.
  5. No person at or participating in the gathering /demonstration shall by way of banner, placard, speech, singing or otherwise incite hatred of other persons or group of persons on account of differences in culture, race, sex, language or religion.
  6. No person present or participating in the gathering / demonstration shall perform any act or utter any words which are calculated or likely to cause or encourage violence against any person or group of persons.
  7. No person shall at the gathering / demonstration wear a disguise or mask or any other apparel or item which obscures his / her facial features and prevents his / her identification.
  8. No person shall at the gathering / demonstration wear any form of apparel that resembles any of the uniforms worn by members of the security forces, including the South African Police Service and the South African Defense Force.
  9. Marshals shall take all reasonable steps to ensure that no entrance to a building or premises is so barred by participants that reasonable access to such building or premises is denied to any person, and also that no entrance to a building or premises where a hospital, fire- or ambulance station or other emergency services is situated, is barred by participants.
  10. No person shall, in any manner, either before or during the gathering, compel or attempt to compel any person to attend, join or participate in the gathering and the convener and marshals shall take all reasonable steps to prevent such actions.
  11. No person shall either before or during the gathering set alight or burn anything /object.
  12. No littering, no damage to property and or infrastructure by any person before or during the gathering is allowed.
  13. Notice must be taken of the Noise Control Regulation in terms of the Environment Conservation Act no 73 of 1989 which will be applied if necessary.
  14. ADDITIONAL CONDITIONS AGREED UPON DURING THE NEGOTIATIONS IN TERMS OF SECTION 4:
  15. ……………………………………………………………………………………………………………………………………………………………………………………
  16. ……………………………………………………………………………………………………………………………………………………………………………………

INDEMNITY
I, the undersigned, hereby indemnify the Mangaung Metro Municipality against any claims of whatever nature that may arise or result from the gathering in the notice on the reverse of this page, on the date and the place(s) as indicated or in the vicinity thereof and I also accept responsibility for any damages, loss of life, injuries or other loss caused by or resulting from the gathering to any Municipal property, equipment or accessories.
NAME AND ADDRESS OF ORGANISATION GIVING INDEMNITY:
……………………………………………………………………………………………………………………………………………………………………………….....
…………………………………………………………. …….……………………………………………… …………………………… SIGNATURE CAPACITY DATE
Above signatory must be authorised by the relevant organization or company or group. OFFICE STAMP

DUTIES AND RESPONSIBILITIES OF MARSHALS AT GATHERINGS

In terms of the Regulation of Gatherings Act no. 205 of 1993, all Marshals appointed in terms of the Act, shall be responsible for the following, at each gathering in respect of which they have been appointed:

  1. to control the participants in the gathering and to take the necessary steps to ensure that the gathering at all times proceeds peacefully;
  2. to ensure that the notice of the gathering is complied with in respect of the route which must be followed, that times for commencement and departure are adhered to, etc.;
  3. to ensure that the conditions which apply to the gathering are adhered to;
  4. to ensure that they are identifiable as marshals and clearly distinguishablefrom the other participants in the gathering;
  5. to ensure that no person participating in the gathering carries a dangerous weapon;
  6. to take reasonable steps to ensure that no entrance to any building or premises is so barred by participants that reasonable access to the said building or premises is denied to any member of the public;
  7. to ensure that no entrance to a building or premises in which a hospital, fire station or ambulance services or any other emergency services is situated, is barred by the participants in the gathering; and
  8. to take reasonable steps to ensure that no person is compelled to attend, join or participate in the gathering, either before or during the gathering.

The above responsibilities, as well as the contents of the notice of the gathering to be held on ……………………….…… (date), including all conditions contained in such notice, have been explained by me ……….…………………………………….….. (name of convener), to all marshals appointed for the intended gathering, as prescribed in terms of section 4(5)(b).

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Signature of convener Date