Part-Time Executive Assistant

Part-Time Executive Assistant

Hours: 10-15 hours per week. Pay: $20-23/hour; applications reviewed on a rolling basis with priority given to those submitted by September 29.

Founded in 2012, Gender Justice League is the state’s leading policy and advocacy organization focused on trans and gender-diverse people. We engage broadly in progressive coalition work, education, and leadership development. We are an explicitly trans feminist organization that is working to address racial, economic, disability, and social justice in our work and organization. Currently, Gender Justice League has 4 full time staff and 11 board members.

Gender Justice League believes that organizing and activist skills can come from a number of sources in a person’s life, not simply traditional education or workplace environments. We assess documentable lived or volunteer experience on the same level as education or work experience. For this position, we are looking for

•  years of work, education, and/or lived experience that directly relates to the position.

Gender Justice League is looking for an outstanding part-time executive assistant who has the chops to keep an increasingly busy executive director organized, centered, and supported. The ideal candidate will possess both inter- and extrapersonal skills that encourage organization, efficiency, and sustainability.

Job Duties

Assistant to Executive Director (80%)

•  Provide outstanding organizational and administrative support to the Executive Director

•  Assist in prioritizing ED’s daily tasks, projects, and appointments

•  Screen phone calls and email correspondence

•  Scheduling appointments and managing ED’s calendar

•  Assist with weekly call time

Office Administrator (20%)

•  Book travel arrangements for staff, board, event partners when necessary

•  Assist with board meetings, staff meetings, staff retreats and other office events.

•  Provide support during community gatherings and fundraisers (10 hours max/month)

Qualifications:

•  3-5 years of work, education, and/or lived experience that directly relates to the position

•  Ability to effectively organize and prioritize multiple projects simultaneously in a rapidly changing political environment

•  Detail oriented with an eye for time management and individual and organizational capacity

•  Proficient in most Google platforms as well as Microsoft Office

Highly Desired Skills

•  Experience with grassroots organizing, public policy, and community building

•  A demonstrated connection and commitment to trans and gender-diverse communities.

•  A strong and demonstrated commitment to racial, disability, gender, and economic justice.

Specific Details:

•  Work could possibly happen on some weekends and evenings as scheduled, with variable hours and/or evening work at sites away from the office.

•  Frequent contact with the public in a fast-paced and changing work environment, which may at times be stressful or emotionally charged.

•  Discussions in the workplace of sensitive subjects related racial justice, sex work, gender and sexuality, and civil and human rights advocacy.

•  While performing the duties of this job the employee may be required to sit, stand, walk, use hands and fingers to reach or feel; type, carry up to 30lbs, climb, balance, stoop, kneel and/or crouch. Gender Justice League works to make a workplace that is inclusive of people of varying abilities including making reasonable accommodations

Gender Justice League is an Equal Opportunity Employer

Gender Justice League is committed to creating a diverse membership and staff made of people who are hardworking, kind, optimistic and committed to social, racial, economic, and gender justice from all segments of trans, transgender, gender non-conforming, gender diverse, and allied communities. We are an affirmative action employer and encourage applications from people of color, women/femmes/transfeminine people, people of various abilities, elders and youth.

This job description does not constitute a written or implied contract of employment.

Part-Time Executive Assistant

Application Information and Instructions:

1) Interested applicants should only use the application provided with this job posting.

2) Please do not submit CV’s or Resumes as these will not be considered.

3) Keep in mind that this application will serve as your writing sample.

4) Email this application with the subject reading “Executive Assistant Application” to

5) Interviews will be conducted on a rolling basis, with applications submitted by September 29 given priority.

Hiring Process:

GJL seeks to create a bias free hiring process - we encourage applicants to only share information they believe is relevant to their ability to perform job duties or related to our mission.

Executive Assistant Cover Sheet

Name you go by: Pronouns you use: Street Address:

City: State/Province: Country: Zip/Mail Code:

Daytime Phone Number: Email Address:

Other Contact Information:

How did you hear about this position?

This Section For Staff Use Only

Executive Assistant Application

1.  Motivation for applying (250 words or less)

Please tell us why you are interested in working for Gender Justice League and what draws you to apply for this particular position.

2.  Professional Competence (50-100 words per section)

3  What is your experience providing executive and/or administrative support to an individual or organization? Please be as specific as possible.

4  What are some ways you keep yourself organized? Another person?

5  What is your experience working with confidential, sensitive, and personal information?

6  What is your experience providing support in a dynamic, highly unpredictable environment?

3.  Personal Skills (50-100 words, per section)

•  In your role as Executive Assistant you will be required to communicate with a range of people in a wide variety of settings and with various cultural and professional backgrounds. Please provide an example, illustrating your use of good communication skills representing a group or organization.

•  What’s your experience working in, advocating for, or representing marginalized communities? What are important considerations or values you hold in doing this?

Work, Education, & Volunteer Experience

Please list up to three of your jobs, volunteer, or education experiences that you believe are relevant to this position.

•  Experience:

Start of the involvement: Duration of my involvement: Entity:

Core Tasks or Highlights:

•  Experience:

Start of the involvement: Duration of my involvement: Entity:

Core Tasks or Highlights:

•  Experience:

Start of the involvement: Duration of my involvement: Entity:

Core Tasks or Highlights:

Language Skills (optional)

i.e. American Sign Language (ASL), Spanish, Mandarin, Vietnamese, etc..

Levels: Learning / Beginner, Conversational / Intermediate, Professional / Advanced