Part 174 Aviation Meteorological Service Organisation

Part 174 Compliance Matrix

The rule references in this compliance matrix have been extracted from the Civil Aviation Rules system as the minimum compliance requirements for an applicant for the issue or renewal of a Part 174Aviation Meteorological Service Certificate.

A completed compliance matrix must be submitted by the applicant both for initial certification and for renewal. Additionally, the certificate holder should maintain an up-to-date compliance matrix to assist with on-going compliance and to support certificate amendment requests.

The purpose of the matrix is to speed up the certification process, ensure every applicable rule requirement has been addressed in the exposition, and reduce the cost of certification by allowing the quick location of required policies or procedures in the applicant’s exposition manual suite.

All Civil Aviation rules have to be complied with, but not every rule has to be addressed in the exposition. At least the following Rules must be included unless they are not applicable to the operation, in which case they should be annotated as such. The intention of this matrix is to assist rather than instruct the applicant in an initial application or request for renewal. If, for your operation, compliance is required with a rule not listed in the matrix, please add it to the list and identify the exposition reference.

This matrix must be completed by every applicant for a Part 174Aviation Meteorological Service Certificate and show the exposition pages and paragraph numbers that satisfy the rules in the Manual References / Applicant’s Comments column. Where the applicant does not meet the rule requirement or deems it not applicable, an explanation should be given in this column. Please note ticks () are not acceptable.

The completed matrix should accompany the exposition documents and preferably be included as a component of the exposition. The applicant may submit a completed matrix in a different format as long as it includes all the rule references identified in that shown below; however, there may be additional processing time required by the CAA in cross-referencing requirements.

Transition Provisions

Some of the rule references shown are affected by the Transitional Provisions shown in Part 174.151. These are annotated with the letters ‘TP’. Reference should be made to the rule part to determine if these are to be included.

General Manual Layout and Distribution

Manual binders: Can the manual be amended easily? (Three- or four-ring binders are preferred: two ring binders are not recommended as the pages are too easily torn.) If permanently bound, do you intend to re-issue at every amendment? This may inhibit frequency of needed amendments.

Electronic exposition: Is the matrix included as part of the file(s) /disc? If so, is it up to date? Have you considered the methods for distributing to the CAA and how you will manage amendments?

Applicant: / Participant ID:
Manuals Submitted: / Rev.: / Dated:
Applicant’s Comments / CAA Comments (for CAA use only)
Rule Compliance Matrix
Company Statement page, signed by the Chief Executive
List of Effective Pages
Record of Amendments
Distribution List & copies to be numbered
Contents Page
Definitions & Abbreviations (not mandatory)
On every page, headers and/or footers to include:
(a)Company name
(b)Name of the manual
(c)Effective revision and date of the page
(d)Page number
Index (not mandatory but desirable)
Rule Reference / Manual References/ Applicant’s Comments / CAA Review & Comments(for CAA use only)
174.79Exposition
174.79(a)(1)(i)
CE statement
174.79(a)(1)(ii)
CE statement
174.79(a)(1A)(i)TP
[100.3(b)]
SMS documentation
174.79(a)(1A)(ii)TP
SMS implementation plan
174.79(a)(2) [174.51(a)(1)&(2)]TP
List of senior persons
174.79(a)(3)(i)
Duties and responsibilities
174.79(a)(3)(ii)TP
Responsibilities for safety management
174.79(a)(4)
Organisation chart
174.79(a)(5)[174.51(a)(3)]
Staffing structure
174.79(a)(5A)TP
Lines of safety responsibility
174.79(a)(6)
Meteorological services
174.79(a)(7)(i)
Location of meteorological offices
174.79(a)(7)(ii)
Location of facilities
174.79(a)(7)(iii)
Services provided
174.79(a)(7)(iv)
Locations and airspaces covered
174.79(a)(8)
[174.59(a)(1)&(2)]
Output information and standards and formats
Procedures and systems
174.79(a)(9)(i)-(xiv) / For all exposition-based procedures and systemsuse174.51, 174.53, 174.55, 174.57, 174.59, 174.61,174.63, 174.65, 174.67, 174.69, 174.71, 174.73, 174.75 and 174.77sections below
174.79(a)(10)
Control of exposition
174.109
Changes to organisation
174.51 Competence
174.51(b)(1)(i)&(ii)
Assessing competence
174.51(b)(2)
Maintaining competence
174.51(b)(3)
Written authorisation
174.53 Site Requirements
174.53(1)(i)
Security measures
174.53(1)(ii)
Powers supplies and continuity
174.53(2)
Remote facilities
174.55 Communication Requirements
174.55(a)
Establish systems and procedures
174.55(b)
Handling volume and nature of information
174.57 Input Requirements
174.57(b)(1)
Continuing access to information
174.57(b)(2)
Display and briefing resources
174.57(b)(3)
Observing systems
174.57(b)(4)
Meteorological info for watch service
174.57(b)(5)
Meteorological info for preparation of climatological info
174.59Output Requirements
174.59(a)(1)
Output meteorological info
174.59(a)(2)
Standards and formats
174.59(b)
Compliance with standards and formats
174.61Facility Requirements
174.61
Electronic data processing facilities
174.63Documentation
174.63(a)
Availability
174.63(b)(1)
Reviewed and authorised
174.63(b)(2)
Availability at locations
174.63(b)(3)
Removal of obsolete documentation
174.63(b)(4)
Changes reviewed and authorised
174.63(b)(5)
Identification of revision status
174.65Verification, Periodic Inspection, Testing and Calibration
174.65(a)(1)
Routine verification of information
174.65(a)(2)
Periodic inspection of offices
174.65(a)(3)
Periodic inspection of facilities
174.65(b)(1)
Systems capability and integrity
174.65(b)(2)
Appropriate equipment and systems for offices
174.65(b)(3)
Appropriate test equipment and systems
174.65(b)(4)
Precision and accuracy of test equipment and systems
174.65(b)(5)
Calibration and configuration of sensing facilities
174.67Release of Meteorological Information
174.67(a)(1)
Release of information
174.67(a)(2)
Placing facilities into operational service
174.67(b)
Authorised persons
174.69Notification of Meteorological Office and Facility Status
174.69(b)(1)
Operational info to AIS
174.69(b)(2)
Status changes by NOTAM
174.71Meteorological Information Check after Accident or Incident
174.71(a)
Checking adequacy, accuracy and timeliness of info
174.71(b)(1)
Checks carried out ASAP
174.71(b)(2)
Info in secure location
174.73 Malfunctionsand Erroneous Information
174.73(1)
Erroneous information
174.73(2)
Detected malfunctions
174.73(3)
Notification of users
174.73(4)
Notification of Director
174.73(5)
Malfunction status reports
174.75Records
174.75(b)(1)
Record of input info
174.75(b)(2)
Record of output info
174.75(b)(3)
Retention period
174.75(b)(4)
Offices and facilities
174.75(b)(5)
Equipment and systems
174.75(b)(6)
[Part 12]
Erroneous information and malfunctions
174.75(b)(8)
Personnel records
174.75(b)(9)
Legible and permanent
174.75(b)(10)
Retention period
174.77
100 Safety Management
174.77 TP
System for safety management
100.3(a)(1) TP
Safety policy
100.3(a)(2) TP
Risk management process
100.3(a)(3)(i) TP
Hazard etc. reporting, analysis and action
100.3(a)(3)(ii)TP
Goals
100.3(a)(3)(iii)TP
Quality assurance
100.3(a)(4) TP
Training
100.3(b) TP
Documentation
100.3(c) TP
Adequacy of SMS
174.153 InternalQuality Assurance
174.153(a)TP
Procedures
174.153(b)TP
Access to CEO
Part 12 Occurrence Reporting
12.55(a)(3)
Notification of facility malfunction incident
12.55(a)(7)
Notification of information incident
12.55(d)(3) [App A(c)]
Required information
12.55(d)(6) [App A(f)]
Required information
12.57(a)(1)
Provide details
12.57(b)(1)-(3)
Means of providing details
12.59(1)
Conduct investigation
12.59(2)(i)-(iii)
Submit report to CAA
12.59(3)
Preventative action
List any other rules complied with:

CAA Use

Assessed By:

Work Request:

Date received: DD / MM / YYYYDate accepted:DD / MM / YYYY

This matrix was established using the following Rule Partamendment statuses

12
100 / Accidents, Incidents, and Statistics
Safety Management / Amendment 9
Amendment 1 / 24 September 2015
1 February 2016
174 / Aviation MeteorologicalService Organisations – Certification / Amendment 4 / 1 February 2016
Other rules or advisory circulars referred to during the assessment by Inspector

CAA 24174/02

Page 1 of 11Rev 3: Feb 2016