CITY OF RHINELANDER - FINANCE, WAGE & SALARY COMMITTEE - MINUTES
MONDAY, OCTOBER 1, 2012 – 5:00 P.M.
CITY HALL EXECUTIVE MEETING ROOM
Call to Order and Roll Call- the agenda was posted, the media notified and a quorum present to do business.
MEMBERS PRESENT: Mark Pelletier, Sherrie Belliveau, Tom Gleason, Mayor Johns, Alex Young- Absent: Joe Salzer
OTHERS PRESENT: Randy Knuth, Tony Gilman, Terry Williams, Blaine Oborn, Joe Brauer, Gunder Paulsen, Bob Heck. Julie Ostrander, Tim Kingman, Mike Steffes, Kathy Johnson
MOTION BY GLEASON TO APPROVE MEETING MINUTES FROM 8/6/12; SECOND BY BELLIVEAU ALL AYE, MOTION CARRIED. MOTION BY GLEASON TO APPROVE MEETING MINUTES FROM 9/4/12; SECOND BY YOUNG - ALL AYE, MOTION CARRIED -BELLIVEAU ABSTAINED.
Discuss/Approve Rhinelander Tourism Marketing Committee Agreement with Rhinelander Chamber of Commerce and 2013 Room Tax Budget- This item will create the Rhinelander Tourism Marketing Committee Agreement with the Rhinelander Chamber of Commerce and will be a 3-year agreement. This will involve a 30%/70% split – a change from 62%/38% split; The remaining 8% we use for what we choose. Also we could modify allocations as we choose. Blaine recommends approval of this agreement and thanks to Mark for assisting with room tax negotiations.
MOTION BY YOUNG TO APPROVE AGREEMENT WITH CHAMBER OF COMMERCE FOR 3 YEARS; GLEASON SECOND; ALL AYE, MOTION CARRIED.
2013 Budget Presentations for Airport, Administration, Payments from Municipal Services Utilities General Administration Allocations, Parks, Urban Forestry, City Buildings, Boat Launch, Playground Equipment, Animal Shelter, Committees and Boards, Clerk, Elections, CDBG, and Budget Summary; AIRPORT: Joe Brauer & Bob Heck reviewed the longstanding relationship with the city. Any increases in the budget will be a 50/50 split between city and county. This agreement goes back to 1947. BOB: want to give background and update – the airport is ½ size city of Rhinelander and employs 75 persons. Lost delta, frontier only services Milwaukee. Did recently achieve an agreement with Skywest/Delta which will begin around Jan 1, 2013 and will include 2 passenger carriers a day to Minneapolis. JOE: see memo with subsidy level breakdown. Employee wages remained the same and no operating increase since 2009. This agreement will have 3 landings per day. BLAINE: recommends absorbing the $27,500 – commends them for being cognizant of costs and in keeping them down. Joe doesn’t anticipate filling the UW facility anytime soon.
MOTION BY PELLETIER, SECOND BY GLEASON FOR RECOMMENDATION TO APPROVE THE INCREASE of $27,500 AIRPORT BUDGET (TOTAL OF $182,500 FROM THE CITY). ALL AYE, MOTION CARRIED.
ADMINISTRATION: Salaries will go down this year due to reclassification of administrative assistant. Retirement will go down slightly. Blaine would like to consider Tablets for council members versus paper/printing costs and materials. Blaine will do analysis of Tablets vs. paper/copying costs/labor to ready packets for meetings. Will consider EAP program and bring to committee next time. Employee assistant programs transferring to ‘Insurance’ from ‘Administration’. Almost all increase is in the insurance category. That said, Blaine sees a decrease due to Animal Shelter now having their own insurance for claims etc.
PARKS: Gunder- Salaries are up, due to Gunder’s salary previously absorbed by animal shelter. Unemployment is hoping to go down with seasonal workers. Several categories remain the same or go down. Gunder would like to attend the State Parks Convention which he feels is a good idea with boat ramp building and the need to learn more about regulations. Playground equipment funded by shelter reservations; There is $31,500 currently in that fund. Some compliance ADA issues will begin phasing in around playground equipment as has been discussed previously in recent Parks meetings.
CITY BUILDINGS; Gunder; the City Maintenance worker – Craig Strid will be cut to 3 days a week; Electricity costs allocated an increase of $1000 – Blaine; considering the replacement of the current telephone system. It is not IT supported any longer. A bid came in from One Prospect (Same IT provider as the computer/server) for $9K with a 3-year lease; this will greatly improve efficiencies and citizen satisfaction.
ANIMAL SHELTER: Many changes here. The Animal Shelter is now doing their own payroll and is somewhat removed from the City umbrella. The City will still be responsible, however, for building repair/maintenance, legal fees, vehicle repairs/fuel; Blaine did add $10K for a cushion to their budget. Any capital improvements would be 50/50 split between the city and Animal Shelter.
Committees/Boards – skipped
Clerk/Elections –skipped
CDBG – skipped
Discuss/Approve MSA Professional Service Agreement for Grant Administration Services – Information in packet reflects this amount for audits– not to exceed $5000. Blaine doesn’t anticipate anywhere near $5K. Note: other grants not related to CDBG have the flexibility to utilize this fund.
MOTION BY BELLIVEAU TO APPROVE SERVICE AGREEMENT FOR GRANT ADMINISTRATION SERVICES NOT TO EXCEED $5000; SECOND BY GLEASON, ALL AYE – MOTION CARRIED.
Discuss/Approve Payment Request by Teschendorf & Shrock, Inc. for City Hall Renovation Project- see enclosure - $42,825.42. Close to end of the project.
MOTION BY BELLIVEAU TO APPROVE PAYMENT REQUEST IN THE AMOUNT OF $42,825.42, SECOND BY GLEASON - ALL AYE, MOTION CARRIED.
Discuss/Approve Ord. No. 10-12, Code of Ethics- talked about at committee level; $50 annual amount Blaine thought too low. Will hopefully get answer before council; Blaine recs no action. When do we need to approve? Doing easement work and may have to do on October meeting. Must have in place for USDA grant. Blaine will come up with recs for council to modify. No action taken.
Discuss/Approve 2013 City Budget Timeline- copy passed out (discuss those items skipped at this meeting) right on schedule for budget timeline.
MOTION BY PELLETIER TO APPROVE REVISED TIMELINE; SECOND GLEASON ALL AYE, MOTION CARRIED.
MOTION TO GO TO EXECUTIVE SESSION PURSUANT TO SECTION 19.85(1)(E), WIS. STATUTES BY GLEASON, SECOND YOUNG ALL AYE, MOTION CARRIED.
RETURN FROM CLOSED SESSION -
Discuss/Approve Bills & Claims –
MOTION TO PAY BILLS IN THE AMOUNT OF $385,361.66 BY BELLIVEAU, SECOND BY GLEASON - ALL AYE MOTION CARRIED.
Matters of Emergency/Informational Nature – none at this time.
Future Agenda Requests and Meeting Date- Budgets; next meeting Tuesday 11/5/12 at 5 pm
Adjournment:
MOTION TO ADJOURN BY YOUNG, SECOND BY GLEASON ALL AYE, MOTION CARRIED.
Approved By ______Received By ______
Mark Pelletier, Chairman City Clerk/Treasurer’s Office
It is possible that a quorum of the City Council will be at this meeting to gather information about a subject over which they have decision making responsibility. This constitutes a meeting of the Common Council, pursuant to State ex rel Badke vs. Greendale Village Board. As such, it must be noticed as a Common Council meeting. No formal action will be taken by the City Council at this meeting.
NOTICE IS HEREBY GIVEN THAT PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, REASONABLE ACCOMMODATIONS WILL BE PROVIDED FOR QUALIFIED INDIVIDUALS WITH DISABILITIES UPON REQUEST. PLEASE CALL THE CITY CLERK’S OFFICE AT 715-365-8600 WITH SPECIFIC INFORMATION ON YOUR REQUEST, ALLOWING ADEQUATE TIME TO RESPOND TO YOUR REQUEST.