Chairman …………………………………….

Horam Parish Council

The Horam Centre

3 Bank Buildings

Horam

TN21 0EH

07900 576236

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Parish CouncilFinance Committee Minutesof the Meeting held on

Wednesday 2nd November2016at 7.00pm in The Horam Centre

Janet Fairweather

RFO: Janet Fairweather

In Attendance: Cllr Len Parkyn (Chair), Cllr Michael Cousins, Cllr Graham Knight, Cllr Paul Noakes.

Recordings, including filming, audio recording, photography and using social media sites is permitted at Council meetings which are open to the public. However anyone wishing to do so must speak to the Chairman prior to the meeting.

Public Session -7.00pm No attendees

AGENDA

F/070/11/16. APOLOGIES FOR ABSENCEwere received from Cllr Mani Gilbert-King and accepted bythose present.

F/071/11/16. DECLARATION OF INTEREST: Cllr Parkyn as a Governor of Maynards Green School in connection with item F/074/11/16 below.

F/072/11/16. MINUTES OF FINANCE MEETING held on 7th September 2016(previously distributed) were confirmed and signed as a true record.

F/073/11/16. 2015/16 EXTERNAL AUDITORS REPORT and YEAR END ACCOUNTSwere in accordance with The Accounts and Audit Regulations 2015.

F/074/11/16. GRANTS: 2017/2018 Grant Applicationswere discussed by members and initial recommendations and further actions were agreed as follows:

  • Maynards Green School: to be supported
  • Horam Scouts: to be supported
  • Horam Pre-School: match fund – agree retrospective application (one off only)- accounts o/standing
  • Horam Fun Day – accounts required, half amount requested;
  • Poppy Appeal – increase donation
  • Horam Village Hall – further information required
  • Broad Oak and Horam Football Club – match fund
  • Cuckmere Flood Forum – agree
  • Weladen Brass Band – Remembrance Day – agree
  • Manor Oak Surgery Patients Group – further information required

F/075/11/16. TO ARRANGE DATES FOR COUNCILLORS’ INSPECTION OF FINANCIAL RECORDS:

Cllr Paul Noakes at 6.30pm prior to December meeting.

F/076/11/16. COMMUNITY LOAN ACCOUNT:

  • Following a review of the origins of monies, members agreed for greater utilisation of fund. RFO to draft proposal for Full Council to keep half of funds as per the current Loan Fund, with a view to distributing the remainder in due course according to the letter from the outgoing Chairman of the Community Association dated 5th October 1995.
  • The Chairman of the Village Hall had requested information regarding a possible loan from this fund. The RFO to discuss with him and refer to next meeting.

F/077/11/16. 2017/2018 PRECEPT: WDC have informed councils of the indicative Council Tax Support Grant. The Council Tax Base will be calculated on 29 November and we will be notified with Precept paperwork as soon as possible after that. HPC is likely to receive £1277 (2016/17 - £1750).

F/078/11/16. INFORMATION TO/FROM COUNCILLORS (for noting or inclusion on future agendas)

Cllr Knight to undertake the annual asset risk assessment on behalf of the Council.

F/079/11/16. DATE OF NEXT MEETING: 7th December 2016 at 7pm in The Horam Centre.

There being no further business Cllr Parkyn thanked everyone for attending and closed the meeting at 8.16pm

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