PANHANDLE REGIONAL PET COMMITTEE AGENDA

May 4, 2010

10:00 AM

REGION 22 Old EOC

Call to Order – Jerry Bretthauer, Chairman

Publication of meeting – Required by Open Meeting Laws

Introduction of Visitors

Approval of mailed / emailed minutes of April 6, 2010

New Business

(Open for Discussion) The 2007 Work Plan funding must be expended by the extended date of December 31, 2010. Do want us to ask for an extension? Funding is still available in Project 2 – all other projects have been expended and paid. An effort was made to utilize funds for Nan Thornton to attend the Investment Justification Workshop in Lincoln from April 5/7, 2010, on our behalf (870 miles @ $.50/mile = $435.00 & lodging for 2 nights @ $119.00/night = $238.00 or a total of $673.00). This claim was denied because FEMA allows only $80.00/day per diem. The Nebraska Public Policy Center will be paying the costs for Nan Thornton’s attendance at the IJ Workshop.

We spent 2007 SHSP funds sending three dispatchers from Scotts Bluff Communications to the National Association of Emergency Dispatchers from April 27/30, 2010 in Orlando, Florida for $22,015.10. This cost may be less than originally estimated. NEMA recommended that dispatchers attend this conference and have already authorized the expenditure. The cost of this training will be taken out of Project 2c funds.

n  2007 State Homeland Security Grant Program (SHGP): The first two projects (1 & 2) were MOUd back to NEMA on our behalf. The remaining projects (3, 4, 5, & 6) were funded from the $266,160.00 for interoperability. The Alliance Fire Department Interoperability - $73,210 project was removed from the 2007 Work Plan and paid with Region 23 grant funds that remained in their 2005 Homeland Security Grant funds. The total value is $344,680.00.

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2.  Panhandle Region Planning, Exercise and Training Program - $62,014.21 (This project is divided into sub-projects:

a. Design, Develop, Conduct and Evaluate an Exercise – MOUd $10,500.00

to NEMA on behalf of the Panhandle Region – 5 Model City TTXs were presented by NEMA staff and the cost for these projects is $2,367.67 (Travel - $637.97) (Salaries - $469.70) (Lodging - $1,260.00). Total cost for the Model Cities is $9,735.34. Balance remaining is $4,735.34.

b. Travel/per diem related to planning activities - $9,500.00

c. Training Workshops and Conferences - $30,000.00 – Costs associated with lodging three ICS 300/400 participants in Sidney (Paid $490.00 to Holiday Inn); UPS charges for materials in November (Paid to NEMA in GMS $32.32), UPS charges for materials in December (Paid to NEMA in GMS $12.86 and $3.98); and two instructors/5 days plus expenses (Paid to NEMA in GMS $4,775.00) plus lodging (Paid to NEMA in GMS $700.00) for ICS 300/400 in Sidney. Costs associated with Training and Exercise Planning Workshop in North Platte include lodging to Holiday Inn Express and Suites in North Platte for three emergency managers for one night at $70.00@ = $210.00; meals to Jerry Bretthauer ($18.21); and mileage to Nanette Thornton for 470 miles X $.50/mile = $235.00 for a total of $463.21. Total expended for Project 2c is $6,477.37. Balance remaining is $23,522.63.

d. Leasing space for Equipment Storage - $12,014.00, which is actually a holding point for any additional equipment we might need. $12,000.00 was allocated to the Planning Academy. Scottsbluff Public Safety Building Mobile Controllers will be purchased with these funds, and the cost above this amount will be paid by Scottsbluff Fire.

(Open for Discussion) All 2008 Work Plan projects have been paid for except: Project #5 “Chadron Point to Point” ($30,132.00) and Project #7 “Lyman Fire Repeater, Antenna, Portable Radio/Pagers ($32,148.00). Roger Wheeler of Comm Source states this project is currently being worked on. Project #8 “Chadron Mobile Repeater” is paid – Jerry Bretthauer needs a copy of the additional installation cost and invoice showing payment by Chadron Police or Communication for $142.15 for his files. Project #9 “Scotts Bluff Mobile Repeater” had an outstanding cost for installation, not covered by the original quote, of $300.00. Comm Source has issued a credit for the cost and provided paperwork indicating the cost will not be assessed in the form of a credit. Jerry Bretthauer has the paperwork.

(Open for Discussion) The 2009 Work Plan has been approved by the Nebraska Emergency Management Agency. The target value was $336,107.00. At least two bids must be solicited for projects utilizing Scottsbluff communications vendors. We will continue to solicit training and exercise ideas to go along with the PET project. All training must be Federally approved.

n  2009 State Homeland Security Grant Program (HSGP): Initial allocation is $596,352.00. 25% (actually 20% after NEMA contributions to PET) must be spent on Planning, Exercise and Training (PET) and 25% (actually 28% after NEMA’s needs) must be spent on the Law Enforcement Terrorism Prevention Program (LETPP) with emphasis on Improvised Explosive Devices (IED) and Fusion Center. The Nebraska Emergency Management Agency will also heavily invest in PET, IED/Fusion Center. This means that the Panhandle Region PET Committee must spend $92,985.00 on PET and $167.260.00 on LETPP. The remaining grant funds ($336,107.00) can be spent on regional priorities allowed by the Authorized Equipment List (AEL). (Open for discussion)

n  Priorities for the 2009 Work Plan are:

1.  Planning, Exercise and Training MOU - $18,654.00 for PET and $74,385.00 MOU (Planning ($3,720,00); Exercise ($7,440.00); Training ($7,440.00); $54.00 for equipment to be purchased at a later date (Kept 20% of $92,985.00 or $18,597.00 – remainder divided as 20% Planning, 40% Exercise, and 40% Training)

2.  Law Enforcement/Improvised Explosive Devices - $125, 445.00, which is 75% of the Law Enforcement Allocation Requirement for LE/IED and Fusion Center

3.  Scottsbluff Public Safety Building Radio Tower - $40,950.00

  1. Panhandle Region Portables (Scottsbluff PD, Regional Cache, Sheridan County, Sidney PD Portable Radios - $102,011.00) or (Scottsbluff Police Department Portable Radios ($9,073.00) ; Panhandle Region Portable Radio Cache ($43,643.00); Sheridan County Portable Radios ($30,780.00); Sidney Police Department Portable Radios ($18,515.00))

5.  Chadron Volunteer FD Pagers and Sheridan County Fire Road - $30,005.00 or (Chadron Volunteer Fire Department Pagers ($28, 567.00); Sheridan County Fire Road – ($1,431.00))

6.  Nebraska Law Enforcement Fusion Center - $41,815.00; which is 25% of the Law Enforcement Allocation Requirement for LE/IED and Fusion Center

7.  Banner County Moving Old Repeater and Installing New Repeater - $22,380.00

8.  Scotts Bluff Detention Center Repeater and Portables - $48,556.00

9.  Scottsbluff FD Portables - $12,123.00

10.  Morrill County Portables, Repeater, Mobile Control Centers - $52,383.00

  1. Hemingford PD Communications Project - $27,645.00

§  (Open for Discussion) 20010 Work Plan ideas can be presented to the Committee as ideas and not as projects. When the 2010 Work Plan money comes out we will begin accepting projects.

Next Meeting is June 1, 2010 at 10:00 a.m. in the old EOC

Adjournment

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