Paid Time Off

Paid Time Off

Employees are entitled to paid time off based upon their years of active service. Active service commences with an employee’s first day of work and continues thereafter unless broken by an absence without pay, a leave of absence, or termination of employment. Temporary and part-time employees accrue paid time off on a pro rata basis.

Paid time off can accrue to a maximum of nine weeks (360 hours). Once this maximum is reached, no further paid time off will be earned until some paid time off is used. When some paid time off is used, paid time off compensation will begin to accrue again. The CIL does not grant retroactive paid time off compensation for any period of time during which the accrued paid time off was at the cap.

Paid time off can be taken any time after the employee’s first day of employment, whenever work schedules permit. The CIL closes on 10 holidays, which are:

January 1 — New Year's Day

Martin Luther King Jr.'s Birthday

Presidents’ Day

Memorial Day

July 4th — Independence Day

Labor Day

Thanksgiving Day and the Friday after

Christmas Eve

Christmas Day

When a holiday falls on a Saturday, the office will be closed and the holiday observed on the preceding Friday. When a holiday falls on a Sunday, the office will be closed and the holiday observed on the following Monday. Employees who have accrued unused paid time off may use it for holiday pay, paid sick leave, paid vacation leave, or any other type of paid time off. Employees will need to schedule time off with their supervisors.

An employee whose employment terminates will be paid for accrued, unused paid time off on a pro rata basis.

Employees on unpaid leave do not accrue paid time off. Paid time off will be accrued on the following basis:

0-5 years of service:44 hours of paid time off/year accrued at 12 hours/month;

6-10 years of service:208 hours of paid time off/year, accrued at 17.33 hours/month; and

10 years of service and thereafter: 272 hours of paid time off/year, accrued at 22.66 hours/month.

An employee may not use paid time off before its accrual. Employees will be not be paid for any time in excess of accrued paid time off.