Page 1 | OneNote 2016 shortcut keys

OneNote 2016 keyboard shortcuts

Save time by using many of these common keyboard shortcuts in Microsoft OneNote 2016 (standard US keyboard for the PC).

Shortcut / Description
CTRL+M / Open a new OneNote window.
CTRL+A / Select all items on the current page.Press CTRL+A more than once to increase the scope of the selection.
SHIFT+F7 / Open the thesaurus for the currently selected word.
CTRL+SHIFT+H or CTRL+ALT+H / Highlight selected text in the currently selected highlight color.
CTRL+SHIFT+C / Copy the formatting of the selected text ( Format Painter).
CTRL+SHIFT+V / Paste the formatting to the selected text ( Format Painter).
CTRL+HYPHEN / Apply or remove strikethrough from the selected text.
CTRL+SHIFT+= / Apply or remove superscript formatting from the selected text.
CTRL+= / Apply or remove subscript formatting from the selected text.
CTRL+PERIOD / Apply or remove bulleted list formatting from the selected paragraph.
CTRL+SLASH / Apply or remove numbered list formatting from the selected paragraph.
CTRL+ALT+1 (or else 2, 3, 4, 5, or 6) / Apply a Heading style to the current note.
CTRL+SHIFT+N / Clear all formatting and apply the Normal style to the currently selected text.
CTRL+SHIFT+> / Increase the font size of selected text.
CTRL+SHIFT+< / Decrease the font size of selected text.
Windows logo key+SHIFT+S / Take a screen clipping. The OneNote icon must be active in the notification area, at the far right of the Windows taskbar.
ALT+SHIFT+D / Insert the current date. Use ALT+SHIFT+F to include the time as well.
CTRL+ENTER / Create a row below the current row in a table.
ALT+ENTER / Create another paragraph in the same cell in a table.
CTRL+ALT+R / Create a column to the right of the current column in a table.
DEL (with the cursor in the first cell in the row) / Delete the current empty row in a table. Press DEL a second time to eliminate the empty space.
ALT+LEFT ARROW / Go back to the last page visited.
ALT+RIGHT ARROW / Go forward to the next page visited.
F11 / Enable or disable full page view.
ALT+CTRL+PLUS SIGN or CTRL+Mouse wheel up / Zoom in.
ALT+CTRL+MINUS SIGN or CTRL+Mouse wheel down / Zoom out.
CTRL+F / Search only the current page. You can switch between searching everywhere and searching only the current page at any point by pressing CRTL+E.
DOWN ARROW / While searching all notebooks, preview the next result.
ENTER / While searching all notebooks, go to the selected result and dismiss Search.
ALT+O after searching / Open the Search Results pane for advanced search options.
ENTER or F3 / While searching the current page, move to the next result.
CTRL+SHIFT+E / Send the selected pages in an email message.
CTRL+SHIFT+1 / Create a Today Outlook task from the currently selected note.
SHIFT+F9 / Sync changes in the current shared notebook (Using F9 alone will sync changes in all shared notebooks).
CTRL+Q / Mark the current page as Unread.
CTRL+ALT+L / Lock all password-protected sections.

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Additional OneNote 2016 shortcuts

© 2017 Microsoft Corporation. This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY. The names of actual companies and products mentioned herein may be the trademarks of their respective owners.

IT Showcase Article

microsoft.com/itshowcaseJanuary 2017