Overview of the Safety Report System
1.Overview of the TMW Safety Report System
The TMW Safety Report System is a licensed add-on to TMWSuite that provides for compiling, tracking resolution, and printing out of reports for a variety of safety-related events.
Screen layout
Recordable safety event types
Application features
Screen layout
The Safety System user interface is organized into a series of primary and secondary tabs, each having text entry fields, read-only fields, check boxes, and drop-down option lists. The following illustrationof the shows the Report tab. This tab serves as the main Safety Report System screen; the Safety Report System opens top this tab.
Recordable safety event types
Safety-related events that can be recorded include:
- Accident
An Accident report describes a collision involving a company vehicle. The Accident report accepts information about vehicle (asset) damage, accident-related personal injury, non-vehicular property damage, and cargo loss/damage resulting from the collision.
- Injury
An Injury report records personal injury to an associate (company employee) that was not suffered as a result of a vehicle collision. Examples are a fall in the company parking lot, or an injury to a mechanic. An Injury report can record multiple injuries and treatments for one or more associates.
- Incident
An Incident report records a complaint against an associate. The person reporting the incident can be another associate or a non-associate.
- Observation
An Observation report records a general comment, either positive or negative, regarding an associate. The chief difference between an Incident report and an Observation report is the information recorded in the report, and how it is entered. Incident reports are more structured, and can accept law enforcement and traffic violation information. Most fields in an Observation report involve the entry of free-form text descriptions.
- Cargo spill/contamination
A Cargo spill/contamination report records the leaking of a cargo into the environment, the introduction of foreign substance into a cargo, or the introduction of one cargo into an incorrect container or another cargo. A Cargo spill/contamination report can include information about assets, property damage, and cargo loss/damage.
In addition, several tabs are common to all safety-related events.Some information is passed to other Safety Report screens.
- Response
Describes follow-up action(s) for asafety-related event, and who performed the follow-up. Responders can be associates or third parties. Multiple response forms can be created in the Response tab and attached to a safety report.
- Witnesses
Records witnesses and their statements regarding a safety-related event. Witnesses can be associates or non-associates. Multiple witness forms can be created within the Witnesses tab and attached to a safety report.
- Cost
Creates a list of line items for costs resulting from a safety-related event. Each line item breaks down a cost item according to company cost, insurer cost, and recovered amounts. Totals of these amounts are calculated for multiple line items.
Application features
The Safety Report System is designed to screens can be customized to meet your company's specific needs and improve reporting efficiency:
- The type of safety event selected for a safety report determines the availability of primary and secondary tabs appropriate to the report.For details on all tabs, see the “Working with Safety Report System tabs” chapter of this guide.
- Many field names and menu selections are user-definable. This enables the Safety Report System to be closely tailored to a company’s practices and terminology.
- Two fields permit TerminalRevType1-4 to be assigned to a Safety Report to associate the report with a particular part of a company's business.
- Where available, data is pulled from the TMWSuite database to speed the creation of reports. For example, existing driver, non-driver associate, tractor, and trailer data will fill report forms automatically, based on entry of the associate or asset ID.
- Fields are provided for recording non-company information related to a safety event. Examples include road conditions, property damage, medical treatment, witness statements, and law-enforcement information.
- Reports can be recorded for incidents involving non-driver associates (for example, injury of a dispatcher on work premises).
- Statistics concerning asset safety history can be displayed in Driver File Maintenance for three user-definable intervals.
- The Safety System can update information about a driver's accident history in the driver's Accident History window, which is accessed by selecting EditAccident in Driver File Maintenance. The Safety System can also update the TMWSuite Notes feature with accident information related to a driver or order, and make this information available as a note or alert.
- Multiple report formats are available for printing hard-copy reports. Custom report formats can be requested through TMW's Service Request process.
- The Scroll Safety Reports command in the File Maintenance Tools menu can be used to search for and view specific reports.
- A spell check feature is available in Safety System free-form text fields for users who have Microsoft Office or Word installed on their systems (Office and Word are not included with TMWSuite or with the Safety System add-on)
- A grace period feature is available for inactive drivers and non-driver associates in the Safety System and Employee Profiles. The Grace Period makes these associates available in drop-down lists for a user-specified number of days after they become inactive.
Warning: Access to the Safety Report System, driver, and associate profiles should be limited to people authorized to view and modify confidential information
Safety Report System1Revised: 3/2012
File Maintenance