Boys & Girls Clubs of Central MN

Position Description

Job Title:Accounting Assistant/Office Supervisor

Department:Finance

Reports To:Director of Finance

FLSA Status:Non-Exempt

JOB DESCRIPTION SUMMARY

Responsible for all accounts payable transactions and supervising clerical staff.

PRIMARY DUTIES and RESPONSIBILITIES

  1. Prepares deposits from mail receipts and miscellaneous payments
  2. Reviews and allocates expenses for supplies and snack to appropriate accounts.
  3. Plans snack menu for sites that fit budget criteria, order and coordinate delivery to sites.
  4. Prepare and submit grant reimbursement request for food program.
  5. Tracks and logs all of the organizational fixed assets in depreciation schedule.
  6. Supervises clerical assistants and office volunteers.
  7. Works with Club and maintenance staff to ensure facilities and vehicles are maintained. Reports any needed repairs to the Facility Manager.
  8. Online pay, call, fax, auto pay. Reconcile credit card statement to General Ledger web site pay. Reduces bank cash balance reduces liabilities credit card.

ADDITIONAL DUTIES AND RESPONSIBILITIES

  1. Maintains appropriate level of expertise on network to assist network administrator.
  2. Serves as the first contact for Head Start staff with building issues.
  3. Serves as back up support for check runs and credit card payments.
  4. Primary back up support for reception area.
  5. Assistsin Club fundraising activities
  6. Willingness to work as a team member using a positive approach to offer suggestions and work with team to achieve continuity.
  7. Maintains electronic storage database.
  8. Perform other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES

1.Experience with purchasing, vendor relations, and accounts payable.

2.Strong computer knowledge, customer relations, organization, and time management skills.

FORMAL EDUCATION and WORK EXPERIENCE

EducationAssociate’s degree, or equivalent, with an emphasis in accounting or business

ExperienceOne to three years of job experience and/or training

FUNDAMENTAL RELATIONSHIPS

Maintains close daily contact with Club staff and supervisor to receive/provide information. Maintains contact with vendors, consultants, auditors, and service providers.

PHYSICAL REQUIREMENTS

Visual:Normal acuity required daily for making color distinction, depth of sight, preparing/analyzing figures, computer use,and written records 8+ hours

Communication: Able to express thoughts and ideas in an accurate and understandable manner through verbal and written format with internal and external contacts 4-6 hours per day

Movement:Ability to maneuver within work site 6-8 hours per day

Lifting/Pulling/Pushing/Carrying:Able to comfortably move and manipulate up to 50 lbs of weight up to 3 hours per day

ACKNOWLEGEMENT AND SIGNATURE

I acknowledge that I have read the above job description and understand the requirements of the job. I understand this job description provides a general outline of job responsibilities and requirements and is not intended to be all-inclusive. I also understand that job responsibilities and requirements may change at any given time based on organizational and departmental needs. I acknowledge and agree this job description does not establish any employment contract between the Boys & Girls Clubs of Central Minnesota and me.

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