Overall Comments and Notes from ROC THE Project Volunteer Breakfast 12/08/17

Overview

Key DatesPotential Colleges/Universities

Kick off 2/5 Alfred State – SUNY College of Technology

Phase 1 deliverables: 2/26 Monroe Community College

Phase 2 deliverables: 3/19 Roberts Wesleyan College

Phase 3 deliverables: 4/9 St. John Fisher College

Phase 4 deliverables: 4/30 Rochester Institute of Technology

Final presentation day: 5/5 University of Rochester

Phase 4 deliverables: 4/30 – a powerpoint presentation to be used on May 5. Teams may not change this after hearing information from the other teams’ presentations

For those undecided, you may join the working groups if you want to help but we will need your decision by the end of January. Team mentor and PMO Panelist roles may not be held concurrently in the same competition year.

Student Team Mentors –This volunteer position is responsible for leading and ensuring student teams understand the requirements of the PMBOK 6th edition during the ROC THE Project competition. Volunteers should be PMP or CAPM certified, understand PMBOK 6th edition and have a passion to work with students.

1 – 2 Mentors will be assigned to a student team to be the point of contact for questions; coach and prepare the students for understanding project management and the requirements of the scenario; share questions or feedback with the ROC The Project team to help others in this role and ensure the students have a great experience with project if you want to join this group.
Team interactions and PMO Panelists feedback to be handled by mentors. Teams are welcome to do self-assessments of each person's contributions.

  • Mentor involvement can vary from virtual or collaborative tools (Slack) to in person meeting attendance. Degree of involvement and time commitment will vary depending upon project management experience of student team and involvement of university faculty.
  • At least one person wants to see the case study and rubric before volunteering. Case study completion by mid-January.

PMO Panelists - This volunteer position is a certified PMP and/or CAPM and responsible for scoring student team submissions against established criteria and providing timely feedback to the student teams ensuring fairness in the judging activities.

Individual scoring of assigned teams prior to judging session – leverage rubric to score against criteria. Judging session (at end of each phase) estimated to be 2-3 hours. Normalize scores and provide useful, collective narrative/feedback to each team within 2 days. Contact f you want to join this group.

  • revise the rubric to make it easier to score and include reality based evaluations. Marc to solicit feedback via email or Slack
  • will not be judging team dynamics
  • phase gates more fluid (when to provide feedback and hold judging parties)

Executive Judges - Chris Berson to provide information for judges unable to make the meeting

  • discussed RTP governance
  • desire tocollaborate actively during the process; agreed to meet regularly among executive team throughout (first meeting after phase 1 deliverable)
  • desire to ensure experience is rooted in "real world"; during phases and during final presentations; want to ensure all teams have experience of presenting to execs
  • want longer format (more than 15-20 mins plus Q&A time) for final presentation.
  • suggest executives judge all presentations on May 5 so all teams can have the experience. may still need multiple tracks.
  • Marc to work on possible track, reverse career, keynote speakers timing to fit in 9AM to 3PM timeframe.

HR Representatives - This volunteer position is responsible for ensuring the scoring student team submissions are fair with timely, normalized and helpful feedback provided to the student teams.

PMO Panelists (judges) will use the scoring rubric and a collaborative judging session will be held (at end of each phase) estimated to be 2-3 hours. Scores will be normalized and a useful, collective narrative/feedback will be sent to each team within 2 days. 1-2 HR reps would be needed at each judging sessions to provide advice and oversight for a fair process. Contact Pauline Wilcox if you want to join this group.

  • prefer judging parties to be first thing in the morning, not on Mondays. 7:30AM works for those in attendance. preference for anything but the west side. Need 5 business days notice (Fernan, Natalie, Robin).
  • do not show head shots on portal prior to May 5 - let them be seen as a team not individuals. Could take headshots May 5th and post to portal.
  • Each HR rep will send example resumes that standout. (accomplishments, results) to can be shown on the portal. Don't put a template there, let students be creative. Students should remove school references and no GPAs. If resumes submitted have these, should be redacted out.