This risk assessment is carried out under the requirements of the Regulatory Reform (Fire Safety) Order 2005 and in line with the DCLG guide fire safety risk assessment guidance.

Photo of premises may be inserted here.
Record of fire safety risk assessment
Building use and address:
Postcode:
Name of person commissioning fire risk assessment:
Responsible person:
Name and contact details of assessor:
Date of assessment:

Building description:

Number of floors – ground and above
Number of basement levels
Approximate floor area (m²)
Main construction materials
Number of stairways (protected and accommodation, inc. external)
Unusual features (e.g. Atrium)
Details of any sleeping accommodation
Hours of occupation and staffing levels during these periods.
Any other relevant site information and scope of assessment including out of hours use
STEP 1 / Identify fire hazards
Note: Action Points should be recorded at STEP 4
Fire hazards / Comments
Sources of ignition
Sources of fuel
Sources of oxygen
Higher risk areas
STEP 2 / Identify people at risk
List all persons potentially at risk from fire, including employees, residents, visitors and contractors
STEP 3 / Evaluate the risk and adequacy of existing fire safety arrangements
Note: Action Points should be recorded at STEP 4
a)Likelihood and consequences
of a fire starting / Comments
Likelihood
Consequences
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO

Overall assessed fire risk level:

The assessed risk level for the site at the time of this review is as follows:

Delete as appropriate

Trivial
Risk / Tolerable
Risk / Moderate
Risk / Substantial
Risk / Intolerable
Risk

Important note: If the risk level above is Substantial or Intolerable the actions report should be read immediately to ensure any urgent actions are taken to reduce the risk level. See Appendix A of this report for an explanation of how the assessed fire risk level is achieved.

Completed by competent person

Signature: ………………………………………………………………………

Step 3b Adequacy of existing fire safety measures
Reducing the likelihood of fire:
Housekeeping and Storage Part 2, Section 1 Further guidance on fire risks and preventative measures (DCLG Fire Safety Risk Assessment Guide)
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Kitchens
Filters are changed and ductwork cleaned regularly.
Suitable extinguishing appliances are available.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Higher risk areas or equipment and other ignition sources
The use of portable heaters is avoided as far as practicable.
The use of more hazardous types of heater such as radiant bar fires or LPG appliances is avoided.
The fixed heating installation is serviced annually by ……………………….
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Electrical safety
The fixed electrical installation has been inspected in the last 5 years by ………………….….
on ……………………
Portable appliance testing is carried out annually by …………………………….
A written policy regarding the use of personal electrical equipment by staff is in place.
There is currently no written policy regarding the use of personal electrical equipment by staff.
Trailing leads and the use of extension leads is kept to a minimum.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Restricting the spread of fire and smoke:
Part 2, Section 1 Further guidance on fire risks and preventative measures
Fire separation: Also see Appendix B of DCLG fire risk assessment guide, Technical Information on fire-resisting separation, fire doors and door fastenings.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Cavities: Also see Appendix B of DCLG fire risk assessment guide, Technical Information on fire-resisting separation, fire doors and door fastenings.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Internal linings: Also see Appendix B Technical Information on fire-resisting separation, fire doors and door fastenings.
It is understood that displays are a significant part of school life but consideration should be given to the following guidance when planning and erecting displays:
• avoid the use of displays in corridors and foyers
• minimise the size and number of display areas to discrete, separated areas
• do not put displays down stairways which are part of a designated escape route or where there is only one direction of escape (i.e. dead-end conditions)
• treat displays with proprietary flame-retardant sprays
• the use of display boxes
• keep displays away from curtains, light fittings and heaters
• keep displays away from ceiling voids which may lack fire barriers
• ensure that there are no ignition sources in the vicinity
• ensure displays do not obstruct escape routes or obscure fire notices, fire alarm call points, fire fighting equipment or escape signs.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
External fire sources: (anything brought into the premises)
Part 2, Section 1 Further guidance on fire risks and preventative measures
A hot work permit system is used for contractors and any in-house hot works.
Hot work permits are not currently used. A template can be found with the Management of Contractors guidance on SafetyNet and KELSI.
CoSHH assessments are completed for flammable chemicals to ensure correct storage and use.
CoSHH assessments have not been completed for the storage and use of flammable liquids.
Smoking is not permitted on site. Anyone wishing to smoke has to go off site.
External waste bins are secured away from the building.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Means of escape and ensuring that means of escape can be used
Escape routes: Part 2, Section 4 Further guidance on escape routes
Hanging coats are considered a high fire risk and are not normally permitted in escape corridors. This is essential where any rooms have no alternative means of escape. Coats should either be removed from the corridor or non combustible lockers should be provided. Compartmenting the area may also be another option.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Escape route lighting: Part 2, Section 5 Further guidance on emergency escape lighting
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Signs and notices: Part 2, Section 6 Further guidance on signs and notices
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Means of detecting fire and giving warning: Part 2, Section 2 Further guidance on fire detection and warning systems
System type
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Means of fighting fire: Part 2, Section 3 Further guidance on fire fighting equipment and facilities
Fire fighting equipment for use by persons
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Fire fighting facilities and access for fire-fighters
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Fire suppression systems
Fire suppression systems are inspected by a competent person and required user checks carried out.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Managing fire safety: Part 2, Section 7 Further guidance on recording, planning, informing, instructing and training
Fire safety policy
There is an up to date written fire safety policy in place.
There is currently no written fire safety policy in place. KCC’s policy can be downloaded from KELSI and adapted.
The fire safety policy is included in the general health and safety policy.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Emergency fire action plan
There is a documented emergency fire action plan in place.
There is currently no written emergency fire action plan in place. A template is available to download from KELSI.
Personal Emergency Evacuation Plans (PEEP’s ) have been completed where required.
Where necessary staff have been trained in the use of equipment provided to assist with the evacuation of people with disabilities and the equipment has been inspected regularly.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Fire safety information and training
Fire safety information
Any findings from fire risk assessment and/or fire drills are reported back to staff.
Information is shared with other occupiers/users of the site.
Fire safety training
All new staff are provided with the fire safety policy and procedures.
New staff are not currently provided with the fire safety policy and procedures.
All staff as a minimum are informed of the location, and given information about the basic operation of fire extinguishers.
Sufficient fire wardens have been appointed and trained.
Selected members of staff have been trained in the practical use of fire extinguishers.
Staff are of and trained following the fire risk assessment and significant findings.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Fire drills
Fire drills are carried out 3 times per year at different times of day and records kept.
Staff that work irregular hours are included in drills.
Fire drills are reviewed for successes and failures and subsequent action taken.
A fire assembley point has been identified and staff informed.
Arrangements have been made for a secondary fire assembly point at: …………………………..
Provision has been made for contacting the emergency services.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Visitors and Contractors
Provision has been made to inform visitors and contractors of the fire and emergency procedures.
Visitors and contractors are informed where the fire assembly point is located.
Consideration has been given to visiting disabled persons.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Maintenance and inspection of fire safety measures and other equipment
The fire alarm system is inspected by ………………… at least 6 monthly.
The emergency lighting system is inspected by ………………………
The fire alarm panel is visually checked daily for any fault situation by ………………………
A different fire alarm call point is checked weekly and recorded by ……………………
The fire alarm warning signal can be heard in all parts of the building.
The emergency lighting system is functionally tested monthly by ………………………..
Emergency escape routes are visually checked daily.
Monthly functional checks are carried out on escape routes by …………………… to ensure that all fire doors are in good condtion and close fully on their self closing devices. Electronic release mechanisms are also checked where applicable and records kept.
Fire fighting or emergency evacuation lifts are inspected by a competent person 6 monthly.
Fire fighting equipment is inspected annually by ……………………….
In house checks on fire fighting equipment is carried out monthly and recorded.
Dry or wet rising mains have been tested by a competent person.
Smoke and heat ventilation equipment has been tested by a competent person.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Recording information, keeping records and reviews
Fire safety risk assessments and resultant action plans are reviewed regularly.
Fire safety risk assessments and resultant action plans have not been reviewed previously.
Action required (Please tick)
If you answered yes, record action at STEP 4 / YES / NO
Step 4 Priority Action Plan
High priority immediate action required. Recommended timescale for remedial actions:1 Month / Medium priority required. Recommended timescale for remedial actions: 3 months / Low priority, considered good fire safety practice
Recommendations / Priority / Person
Responsible / Completion
Date
Review the fire risk assessment if there is a reason to suspect it is no longer valid or if there has been a significant change in the matters to which it relates.
STEP 5 / Assessment review
Review date / Review by
Reason for review
Outcomes of review

Appendix A – Risk level estimation methodology

The following risk level estimator is based on a general health and safety risk level estimator contained within BS 8800: 1996. Guide to occupational health and safety management systems and recommended by PAS 79 Fire Risk Assessment Guidance and a recommended methodology.

1.Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire (the probability of ignition) at this building is:

Low /  / Medium /  / High /  / Delete as
appropriate
  1. Taking into account the nature of the building, the occupants, the fire protection afforded and any procedural arrangements observed at the time of the assessment, it is considered that the consequences for life safety in the event of a fire would be:

Minor /  / Major /  / Critical /  / Delete as
appropriate

The definition of the above terms is as follows:

Minor:Outbreak of fire is unlikely to result in serious injury or death of any occupant

(other than an occupant sleeping in a bedroom in which a fire occurs).

Major:An outbreak of fire could result in injury of one or more occupants, but it is

unlikely to lead to fatalities.

Critical:There is significant potential for serious injury or the death of one or more

occupants

3.The above estimates are then read into the following matrix table to give the overall risk level for the site:

Potential outcome of fire 
Fire Hazard  / Minor / Major / Critical
Low / Trivial risk / Tolerable risk / Moderate risk
Medium / Tolerable risk / Moderate risk / Substantial risk
High / Moderate risk / Substantial risk / Intolerable risk

When the risk level is established, the action level can be read from the table below:

Risk level / Guide to actions and appropriate timescales
Trivial / No action required.
Tolerable / No additional major controls are required although there may be a need for minor improvements that involve limited costs.
Moderate / Efforts should be made to reduce the risk level and this should be carried out within the specified time periods.
If the Moderate risk level is associated with the Extreme harm consequences the timescale for the remedial action will be fairly short.
Substantial / Considerable resources may have to be allocated to reduce the risk level. It may be necessary to limit the occupation of some parts until urgent remedial action is taken.
Intolerable / The building (or the relevant area) should not be occupied until the risk is reduced.

Health and Safety Team November 2016Page 1 of 12