Outlook 2007 - Creating a New Folder

Outlook allows you to create a new folder and then manually move items in and out of that folder.

  1. From theFilemenu, selectNew » Folder...
    OR
    Right click yourInbox»selectNew Folder...
    TheCreate New Folderdialog box appears.
  2. In theNametext box, type a name for the folder
  3. In theSelect where to place the folderscroll box, select a folder in which your new folder will be located
    NOTE:It is a good idea to use theInboxas the parent folder to keep your email together in one location (as opposed to keeping an email folder with yourContactsorCalendar, for example).
  4. ClickOK
    The new folder is created and appears in yourFolderlist.

Selecting Multiple Messages

To save time while transferring a group of messages, you can select the whole group at once, rather than one at a time.

Selecting Contiguous Messages

  1. Click to select the first message
  2. Hold down the [Shift] key
  3. Click to select the last message of the group
  4. Release the [Shift] key
    The first, last, and all messages in between are selected and can be modified as a whole.

Selecting Non-contiguous Messages

  1. Click to select the first message
  2. Hold down the [Ctrl] key
  3. Click to select the next message
  4. Repeat step 3 until all the messages are selected
  5. Release the [Ctrl] key
    The selected messages can now be modified as a whole.

Moving Messages to Folders

When you transfer your messages to a folder, you may move them to a new folder created for a certain group or to an existing folder.

Moving Messages to a New Folder

The following steps will allow you to transfer the message and create a new folder at the same time. There is no need to create a new folder prior to this process.

  1. Select the message(s) to be transferred
  2. From theEditmenu, selectMove to Folder...
    OR
    Right click the message » selectMove to Folder...
    TheMove Itemsdialog box appears.
  3. Select the parent folder in which the new folder will be located
    NOTE:It is a good idea to use theInboxas the parent folder to keep your email together in one location.
  4. ClickNEW...
    TheCreate New Folderdialog box appears.
  5. In theNametext box, type the folder name
  6. ClickOK
    The new folder is created and appears selected in theMove Itemsdialog box.
  7. ClickOK
    The message(s) is moved.

Moving Messages to an Existing Folder: Menu Option

  1. Select the message(s) to be transferred
  2. From theEditmenu, selectMove to Folder...
    OR
    Right click the message » selectMove to Folder...
    TheMove Itemsdialog box appears.
  3. Select the desired folder
  4. ClickOK

Moving Messages to an Existing Folder: Drag and Drop Option

  1. In theNavigationpane, clickMAIL
  2. In the list of folders, locate the target folder
  3. Click and drag the message(s) to the target folder
    HINT:You can select and transfer multiple messages at once. For more information, refer toSelecting Multiple Messages.

Moving Messages to an Existing Folder: Message Option

  1. Open the message to be transferred
  2. From theMessagetab, in theActionsgroup, clickMOVE TO FOLDER » select the desired folder

Opening Folders

You can easily view the contents of your folders.

  1. In theNavigationpane, clickMAIL
  2. Locate the desired folder
  3. Select the folder
    The contents of the folder are displayed to the right of theNavigationpane.

Creating Favorite Folders

In order to access frequently used folders more quickly, you can add them to theFavorite Folderslist.

Creating Favorite Folders: Quick Menu Option

  1. To displayFavorite Folders, in theNavigationpane, clickMAIL
    TheFavorite Folderslist appears at the top of theNavigationpane.
  2. Within theMail Folderslist, locate the desired folder
  3. Right click the desired folder » selectAdd to Favorite Folders
    The folder is added toFavorite Folders.

Creating Favorite Folders: Drag and Drop Option

  1. To displayFavorite Folders, in theNavigationpane, clickMAIL
    TheFavorite Folderslist appears at the top of theNavigationpane.
  1. Within theMail Folderslist, locate the desired folder
  2. Click and drag the folder to theFavorite Folderslist
    The folder is added toFavorite Folders.

Removing Folders from Favorite Folders

  1. To displayFavorite Folders, in theNavigationpane, clickMAIL
    TheFavorite Folderslist appears at the top of theNavigationpane.
  2. In theFavorite Folderslist, right click the desired folder » selectRemove from Favorite Folders
    The folder is removed fromFavorite Folders.