Outcomes for Rapid Rehousing/Rental Assistance Project/Program

Outcomes for Rapid Rehousing/Rental Assistance Project/Program

Rapid Re-Housing, State Rental Assistance, Housing Navigators and Landlord Risk Mitigation
By ESG regulation at 24 CFR 576 and Consolidated Homeless Fund Policies and Procedures, funds may be used to provide housing relocation and stabilization services and short- and/or medium-term rental assistance as necessary to help a homeless individual or family move as quickly as possible into permanent housing and achieve stability in that housing.
This assistance, referred to as rapid re-housing assistance/rental assistance, may be provided to project participants (within 2 of the 4 HUD categories) as described below:
Category 1 lack a fixed, regular, and adequate nighttimeresidence, meaning:
(i)Anindividualorfamilywithaprimarynighttimeresidencethatisapublicorprivateplacenotdesigned for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, or campingground;
(ii)An individual or family living in a supervised publicly or privately operated shelter designated to providetemporarylivingarrangements(includingcongregateshelters,transitionalhousing,andhotelsand motels paid for by charitable organizations or by federal, state, or local government projects for low income individuals);or
(iii)Anindividualwhoisexitinganinstitutionwhereheorsheresidedfor90daysorlessand whoresided in an emergency shelter or place not meant for human habitation immediately before entering that institution;
Category 2: Anyindividualorfamilywhoislivinginanemergencyshelterorotherplacedescribedinparagraph(1) AND:
(i)Is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life-threatening conditions that relate to violence against the individual or a family member, including a child, that has either taken place within the individual’s or family’s primary nighttime residenceorhasmadetheindividualorfamilyafraidtoreturntotheirprimarynighttimeresidence;
(ii)Has no other residence;and
(iii)Lacks the resources or support networks, e.g., family, friends, faith-based or other social networks, to obtain other permanenthousing.
Rapid re-housing assistance must be provided in accordance with the housing relocation and stabilization services requirements in § 576.105, the short- and medium term rental assistance requirements in § 576.106, and the written standards and procedures established under § 576.400.
PROJECT INFORMATION AND BACKGROUND
Applicant (Agency) Legal Name
Project/Program Name
Project Address
HMIS Bin Number
Contact Person (person responsible for day to day management of program)
Contact Person Phone Number:
Contact Person Email Address
Please note that project name and HMIS Bin Number referenced here will be used byCHF in all future correspondence if grant is awarded. If this is a new project please indicate by entering “new” for the HMIS Bin Number or if Domestic Violence Shelter enter new.
  1. Total PROJECTED Served Annually 7/1/2017 through 6/30/2018(Please note: If funded, this number will be referenced later to determine project progress.)
/ Number / Percent
Individuals
Number of families
Average family size
Number of persons in families
Total unduplicated persons (12 months) assisted
Total households assisted*
*Generally, households assisted = individuals + number of families. However, multiple individuals can be assisted in a single households (unrelated roommates.
  1. Cities/Geographic Areas Served (Indicate the approximate numbers/percentages of households to be served by Geographic area).
/ Number / Percent
Cities/Geographic Areas
Statewide
City of Providence
City of Pawtucket
City of Woonsocket
Other Geographic Area, please specify:
Other Geographic Area, please specify
  1. Outcomes for Rapid Rehousing/Rental Assistance Project/Program:
/ Households
# / %
Households at program exit, paying sustainable amount of rent (30% or less of their income) without rental subsidy
Households that exit to permanent housing without rental subsidy
households whose income will increase from entry to exit
Chronically Homeless households placed in permanent housing
Veteran Households placed in permanent housing
Domestic Violence Households placed in permanent housing
  1. Outcomes for Housing Navigator Program
/ Number
New Units Identified for Rapid Rehousing/Rental Assistance
New Units Secured
Placements in New Units
  1. Outcomes for Landlord Risk Mitigation Program

# of Incidents Requiring Access to Resource
Average Dollar Amount of Incident
II. COMPLIANCE WITH ESG REQUIREMENTS
  1. Coordinated Intake/Placement, ESG Part 576.400: All CHFP grant recipients are required to use the common assessment as designated by the Continuum of Care and to participate in the coordinated intake/placement.

Please describe how your program will work with RI’s Coordinated Intake and Assessment Process to ensure that clients are placed in housing in accordance with their acuity score.
  1. Prohibition Against Involuntary Family Separation 24 CFR Part 576.102 (b):

Programs that receive CHF funding that serve families with children under age 18 may not deny admission to any family based on the age of the child.
N/A, this project does not serve families with children.
Yes, applicant assures that its projects are in compliance with this HEARTH Act provision.
If Yes, describe arrangements to be provided in order to accommodate all families with children, particularly those with teenage boys.
  1. Any group of people that present together for assistance and identify themselves as a family, regardless of age or relationship or other factors, are considered to be a family and must be served together as such.

N/A, this project does not serve families.
Yes, applicant assures that its projects are in compliance with this HEARTH Act provision.
If Yes, describe arrangements made in the project in order to accommodate families regardless of composition.
  1. McKinney Vento Compliance

If your program services families, please describe how you will ensure all children are connected with McKinney services within the school.
  1. Non Discrimination/Equal Opportunity & Affirmative Outreach ESG 576.407: All CHFP grant recipients are required to make known that use of the facilities, assistance and services are available to all on a non-discriminatory basis.

a.Please describe the steps your program/project takes to “affirmatively market” your program/project to all individuals/families in need of the facilities/services on a non-discriminatory basis regardless of race, ethnicity, sex, age, gender, gender identity, national origin, familial status, or disability who may qualify for those services/facilities.
  1. What steps does your program/project take, if any, to ensure meaningful access to programs and activities for Limited English Proficiency (LEP) persons?

  1. Describe access for persons with disabilities and list any reasonable accommodations your program/project provides to ensure that prospective clients with a wide range of needs can be served.

  1. CHF subrecipients/contractors are required to follow HUD’s “Equal Access to Housing in HUD Programs, Regardless of Sexual Orientation or Gender Identity” final rule published on February 3, 2015. Please describe how your program/project complies with this rule or your plans to assure compliance.

  1. Please describe your program/projects policy to ensure the promotion of fair housing laws?
Policy should include where client can file a complaint

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  1. Homeless Need

Please describe what local needs and service gaps this program seeks to fill or currently fills. Be sure to note any supporting evidence for this need (reference reports, plans, data etc.).
PROGRAM/PROJECT DESIGN
  1. Type of rental payment

Select the average duration of Rent Payment assistance:
1 month/ only security deposit 4-6 months 6-12 months more than 12 months
Select which type of rent subsidy model the project uses, and then describe the parameters and flexibility of the model. No more than one type of model may be selected.
Income-based subsidy is where household pays a fixed percentage of their income for rent (e.g. 20%, 30% or 40%).
Flat subsidy is based on a client’s rent or on the apartment size (e.g. $200 for a two-bedroom or $300 for a three bedroom unit); the subsidy is fixed.
Declining subsidy/ progressive engagement is income-based or flat and the subsidy would decline in “steps” based upon a fixed timeline or when the individual has reached specific goals.
Complete subsidy there is no expectation that clients contribute to their rent until after the subsidy period has ended.
OTHER MODEL, please describe:
Please explain why you have chosen this particular model? How does this model best serve program participants?
  1. Staff experience

Provide a brief description of the staff that will be assigned to this project. In the description talk about staffing availability, knowledge, and capacity.
  1. Collaboration with other Homeless Service Providers

Describe how clients are referred to your project. Which other projects or shelters make the most referrals? From which agencies/projects did you accept the most referrals? Are there shelters in your community that do not refer clients to this project? Why?
  1. Entry/Eligibility Requirements

a. Briefly discuss eligibility requirements, including intake processes, requirements for clients entering project, etc. Describe how your organization will verify homelessness.
b.Are program participants required to have incomeforthis program?YesNo
If, no please explain how program participant will transition to Permanent Housing without income?
c.Describe how you assess when a household is ready to exit the program.
  1. Housing Placement

  1. Describe how you will address fair market rents and rent reasonableness.

  1. Describe how you will address habitability standards, lead-based paint inspections, and rental assistance agreements/leases.

HOUSING NAVIGATION/LANDLORD MITIGATION ASSISTANCE
  1. Housing Navigators establish relationships with property managers/landlords to identify units suitable for rent. Navigators serve the system as a whole and must collaborate with all vendors/providers.

Please answer the following questions relating to your housing navigator program:
  1. How will you develop relationships with landlords/property managers to locate housing that meets fair make rent requirements, RI’s minimum housing standards? How many landlords/property managers will you establish relationships with?
  2. How many rental units will become available to the system as a result of your housing navigator program?
  3. How will you work with CHF Rental Assistance providers, shelters and outreach programs to ensure that their program participants have access to available units?

  1. Landlord Mitigation Funds –Funds to in securing units for program participants with multiple barriers to housing. The fund will provide added support to landlords by offering them the option to be reimbursed for excessive damages to a unit beyond the amounts covered by a security deposit.

Please explain the process your program will use to: 1) establish and verify appropriate landlord mitigation claims; and 2) minimize program participant abuse of the program.
CASE MANAGEMENT & OTHER SUPPORTIVE SERVICES
  1. Describe the development of individualized service plans and ongoing case management that meet HUD’s requirements for rapid rehousing projects.

  1. Describe the process for participant re-certification and establishing permanent housing stability upon discharge.

  1. Employment Assistance

What support does the Applicant provide to program participants for obtaining or maintaining employment? If employment support is provided by a 3rd party, please describe. Include a formal Memorandum of Agreement (MOA) in application upload if a 3rd party is used.
This project does not provide employment assistance.
22. Mainstream Benefits
  1. Describe the efforts your project makes to connect participants with mainstream benefits and services. If benefits support is provided by a 3rd party, please describe. Include a formal Memorandum of Agreement (MOA) in application upload if a 3rd party is used.

  1. List the programs with which participants in this project receive application assistance.
  1. What percentage of eligible participants will complete applications for benefits while in project?
  1. What percentage of eligible applicants will receive benefits while in project?

  1. Follow-Up and Aftercare

Describe how this project will provide ongoing support for participants after discharge from the project in order to ensure housing stability and avoid future episodes of homelessness. Include time intervals, methods of contact and services offered after discharge keeping in mind the requirements for this project.
MEASURING PROGRAM SUCCESS/EFFICIENCY
  1. DV comparable database (DOMESTIC VIOLENCE PROJECTS ONLY)

Are you currently using a DV comparable database to track participants served by this project?
YesNo
  1. Homeless Management Information System (HMIS) (NON-DOMESTIC VIOLENCE AGENCIES)

  1. Does your program currently use HMIS?
Yes NO
  1. If your program uses HMIS to measure performance, please describe what data elements are used and how the program uses the data to inform its services. If your program does not use HMIS, please explain why not?

MEASURING PROGRAM SUCCESS/EFFICIENCY (Continued)
  1. Please describe your YTD (7/1/2016-March 31, 2017) program outcomes (attach a copy of your HUD CoC APR for this time period.

MEASURING PROGRAM SUCCESS/EFFICIENCY (Continued)
  1. Is your program on track to achieve its CHFP performance objectives for the year? Of not, please explain why not?
  1. What lessons and strategies will your program apply from the operation of your current program to the new/improved program design? What program modifications or changes will you implement in this program, if funded?

BUDGET/FUNDING REQUEST
  1. Funding Request

Describe the specific request for funding, include:
a)The reasons why funding for some activities is requested.
b)Note any issues with capacity the project may have.
c)If your program/project does not receive the full amount of funding request, is it still financially viable?
d)Describe fundraising and volunteer support specifically as it relates to the program for which funding is being requested. Describe efforts the agency is making to ensure diverse and stable funding for the program and how successful these efforts have been.
BUDGET/FUNDING REQUEST
  1. Please attach program/ projectbudget. Include all sources of financial support, including the amounts provided by other sources of funding.

Rapid Re-Housing – Description of CHF Eligible Costs

These requirements and guidelines for implementation of projects are excerpted from ESG regulations at 24 CFR 576 and the CHF Policies and Procedures Manual. No payments may be made directly to project participants (tenants). Mortgage payments are ineligible. Also note that CHF may limit costs for its grantees, but by Federal rule, ESG funds may be used to pay housing owners (landlords), utility companies, and other third parties for the following costs:

CHF funds may be used to provide housing relocation and stabilization services and short- and/or medium-term rental assistance as necessary to help a homeless individual or family move as quickly as possible into permanent housing and achieve stability in that housing. This assistance, referred to as rapid re-housing assistance, may be provided to program participants who meet the criteria under paragraph (1) of the ‘‘homeless’’ definition in § 576.2 or who meet the criteria under paragraph (4) of the ‘‘homeless’’ definition and live in an emergency shelter or other place described in paragraph (1) of the ‘‘homeless’’ definition. The rapid rehousing assistance must be provided in accordance with the housing relocation and stabilization services requirements in § 576.105, the short- and medium-term rental assistance requirements in§ 576.106, and the written standards and procedures established under § 576.400.

1.§ 576.105 Housing Relocation and Stabilization Services.

a)Financial assistance costs

Subject to the general conditions under§ 576.103 and § 576.104, CHF funds may be used to pay housing

owners, utility companies, and other third parties for the following costs:

(1)Security deposits.CHF funds may pay for a security deposit that is equal to no more than 1 months’ rent.

(2)Moving costs. CHF funds may pay for moving costs, such as truck rental or hiring a moving company.

(3)Rent- CHF funds may be used to pay provide up to 24 months of rental assistance during any three year period. Project based rental assistance is allowed, provided that the property is not owned by the Sub recipient/Contractor.

b)Services Costs

Subject to the general restrictions under § 576.103 and § 576.104, CHF funds may be used to pay the

costs of providing the following services:

(1)Housing Search and Placement. Services or activities necessary to assist program participants in locating, obtaining, and retaining suitable permanent housing, include the following:

(i)Assessment of housing barriers, needs, and preferences;

(ii)Development of an action plan for locating housing;

(iii)Housing search;

(iv)Outreach to and negotiation with owners;

(v)Assistance with submitting rental applications and understanding leases;

(vi)Assessment of housing for compliance with Emergency Solutions Grant (CHF) requirements for habitability, lead-based paint, and rent reasonableness;

(vii)Assistance with obtaining utilities and making moving arrangements; and

(viii)Tenant counseling.

c)Housing Stability Case Management

CHF funds may be used to pay cost of assessing, arranging, coordinating, and monitoring the delivery of individualized services to facilitate housing stability for a program participant who resides in permanent housing or to assist a program participant in overcoming immediate barriers to obtaining housing. This assistance cannot exceed 30 days during the period the program participant is seeking permanent housing and cannot exceed 24 months during the period the program participant is living in permanent housing. Component services and activities consist of:

  1. Using the centralized or coordinated assessment system as required under § 576.400(d), to evaluate individuals and families applying for or receiving homelessness prevention or rapid re-housing assistance;
  2. Conducting the initial evaluation required under § 576.401(a), including verifying and documenting eligibility, for individuals and families applying for homelessness prevention or rapid rehousing assistance;
  3. Counseling;
  4. Developing, securing, and coordinating services and obtaining Federal, State, and local benefits;
  5. Monitoring and evaluating program sub recipient progress;
  6. Providing information and referrals to other providers;
  7. Developing an individualized housing and service plan, including planning a path to permanent housing stability; and
  8. Conducting re-evaluations required under § 576.401(b).

(2)Credit repair. CHF funds may pay for credit counseling and other services necessary to assist program participants with critical skills related to household budgeting, managing money, accessing a free personal credit report, and resolving personal credit problems. This assistance does not include the payment or modification of a debt.

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