OSHA Compliance and Recordkeeping Survey 1

OSHA Compliance and Recordkeeping Survey | 1

Introduction

The recordkeeping requirements of the Occupational Safety and Health Act of 1970 apply to private sector employers in all states, the District of Columbia, Puerto Rico, the Virgin Islands, American Samoa, Guam and the Trust Territories of the Pacific Islands.

This summary recaps P&C OSHA compliance, including recordkeeping, violations, fines and concerns. The survey was conducted in late 2013 through broker client portal websites. The survey was anonymous and was completed by 1,826 participants.

Table of Contents

Demographics...... 3

OSHA Recordkeeping...... 5

OSHA Compliance...... 6

OSHA Violations...... 7

Loss Control Programs...... 8

OSHA Compliance and Recordkeeping Survey | 1

Demographics

This survey was completed by employers in all 50 states and the District of Columbia. Like 2012, the overwhelming majority of survey respondents were from organizations employing fewer than 500 employees.

OSHA Compliance and Recordkeeping Survey | 1

OSHA Recordkeeping

OSHA Compliance and Recordkeeping Survey | 1

Employers classified in certain North American Industry Classification System (NAICS) codes are required by OSHA to keep OSHA injury and illness records. States that operate their own job safety and health programs must have the same requirements for which injuries and illnesses are recordable, as well as how they are recorded. Other provisions may vary as long as they are as stringent as the federal requirements.

HR is most commonly responsible for overall recordkeeping (51 percent). The majority of respondents, 68 percent, maintain their log on paper forms. In the past five years, 53.5 percent of respondents had fewer than three recordable incidents annually.

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OSHA Compliance

Records of injuries and illnesses provide a basis for statistical programs used by OSHA in measuring and directing the agency’s efforts. The records are also helpful to employers and employees in identifying many of the factors which cause injuries or illnesses in the workplace. In addition, OSHA records are designed to assist safety and health compliance officers in making OSHA inspections. While HR and safety managers top the list of those responsible for overall compliance, general and operations managers were noted most often in “other.”

OSHA Compliance and Recordkeeping Survey | 1

OSHA Violations

OSHA Compliance and Recordkeeping Survey | 1

Fatalities and accidents continue to be a problem for many industries. To combat this issue, OSHA has established standards that promote more safety-conscious workplaces. Violations of these standards can often result in fines. Eighty-six percent of survey respondents have not been cited for an OSHA violation in the past five years, and 70.5 percent had fines totaling $5,000 or less in that same time frame. The most mentioned standards that fell in the “other” category of the most frequently cited standards included recordkeeping and training violations.

OSHA Compliance and Recordkeeping Survey | 1

Loss Control Programs

OSHA Compliance and Recordkeeping Survey | 1

A concise loss control program is essential in limiting out-of-pocket expenses due to accident or injury. The objective of this program should be to create and maintain interest in loss control activities. It should also convey management’s commitment to provide a safe working environment for all its employees. Thirty-nine percent of survey respondents have a loss control program. In addition to traditional methods of promoting a safety-conscious work environment, such as orientation and safety meetings, safety committees, video training and bulletin board postings are also used to promote safety in the workplace.

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This survey was anonymous, so responses have not been validated for statistical significance or margin of error.

The information contained herein, including its attachments, contains proprietary and confidential information.

Any distribution of these materials to third parties is strictly prohibited.

OSHA Compliance and Recordkeeping Survey | 1