Orillia Campus Coordinating Committee Page 2 of 2

Meeting Notes #30 – October 25, 2011

ORILLIA CAMPUS

COORDINATING COMMITTEE MEETING

Notes of Meeting #11-30

Tuesday, October 25, 2011

Present / K. Fedderson / Sree Kurissery
M. Hoechsmann / J. Ryan
C. Phillips / C. Tomasini
K. Hunt / H. Berry
S. Barnes / J. Acharya
R. Raslack / G. Siddall
S. Nemec & TSC Personnel
S. Unwin (noted)

Action By

30.0 / Review of the Agenda
30.1 / Review of the Notes
30.2 / Items Arising from the Notes:
29.3 Residence Update (Jean) / Info
· Tours went well on Preview Day
· Advancement Tours – must restrict to 1st floor as we do not want to interrupt the students by viewing their rooms
· Possibly use 5th floor for viewing rooms for this year since they are not occupied
· Students seem happy with food services
29.4 Overview of Preview Day and Geographers Conference (Frank & Sree) / Info
· Over 200 potential students attended with family which totalled over 500 people
· No parking difficulties
· Over 150 attended the Geographers Conference
29.8 Events (Kathy) / Info
· November 2nd 7:00 pm – Orillia Professor, Dr. Valerie Hebert, Presents Genocide and the Law during the 31st annual Holocaust Education Week at U. Ave.
· November 3rd 7:30 – 9:30 pm – On the Track of Unknown Mammals: Discovering New Species in an Age of Extinctions – public talk by Dr. Kristofer Helgen at the Smithsonian Institution in Washington D.C. – video-conferenced from Thunder Bay campus
New Items for discussion:
30.3 / TSC Update (Stan & TSC Personnel) / Info
· Stan explained that we had not been charging out for printing and copying
· We have now partnered with E-Card ID Products Ltd. to put a system in place to have students use their ID cards to pay for printing and copying
· This is a pin-based card
· The student system is in place now and then the staff and faculty system will follow
· Some older cards will have to be updated – security is working on this now
· Problem – there was no notice issued to students so they were not prepared for scanning their cards – now communicating with students
· Instructions will be posted
· Chris and Kim in the library will look after putting money on the student cards – this will be on-line down the road
· Madison Food and the bookstore will eventually be on the cards
· Jo-Anne mentioned that it will pose a problem with faculty as they only have one printer so it will create line-ups for printing jobs
· Immediate problems – dial 7777
30.4 / Introduction of Ray Raslack and his Role at Orillia Campus (Kim)
· Kim introduced Ray Raslack, Associate Vice-President of Human Resources
· Ray will be at the Orillia campus 4 days/week until the end of Dec. 2011
· Ray will be helping to deal with the challenges we have been having since Brian Jeff’s departure
· Interviews for the facility manager and TSC staff will be taking place this week
· We need to understand the challenges and put practices in place
· Ray will take the lead – mediation/negotiations
30.5 / Community Partnerships Mailing List (Kathy)
· Report to Community Event – November 25th
· Too many lists that require organizing and pulling together
· Kathy is going to work on an on-going list for communications
· She has started a basic outline which she distributed
30.6 / AUCC Open House
· November 10th at 12:00 noon
· We will be hosting an Open Doors – Open Knowledge Event recognizing the $13 M contribution from the Federal Government
· We will join more than 50 universities across Canada opening their doors to the public to showcase the rewards of investing in education
· At 12:00 noon Kim will do the introductions and we will have 3 – 4 speakers
· Dr. Brian Stevenson will give closing remarks
· We would then like to have a showcase on each floor;
· 1st Floor – Library and Learning Commons – Chris T. – 5 min. talk
· 2nd Floor – require suggestions; education, social work, art, etc.
· 3rd Floor – scientific related – 5 – 10 min – Sree to organize
Misc.
· Susan Barnes mentioned that Paul Weber will be returning as an employee in Advancement
· Jo-Anne announced that the business students would be attending a marketing campaign on the Chevy Cruise by Peter Schoen on Friday