ORGANIZATIONAL STRUCTURE FOR DISTRICT LIBRARY PROGRAM
I. STANDING COMMITTEES
1. Library Executive Council
Members: Library Director from each college
Ex Officio: Director of Automated Library Services
Vice Chancellor for Telecommunications/Information Systems
Chair:Rotates annually among the four college Library Directors
Purpose: Facilitate and coordinate the development and implementation of the College District
Library program
Minutes:Meeting summaries are prepared by a Recorder. This position rotates among the Library Directors and immediately succeeds the chair position.
Frequency:Monthly
2. Reference Committee
Members:Full time Reference Librarians from each college
Ex Officio: None
Chair:Rotates annually among the four colleges with Chair elected from the group
Pradeep Lele (20001/02 – Chair)
Purpose: Review common reference, service, and access goals and challenges and discuss
ways to improve services to students, faculty and staff.
Minutes:Minutes are kept for each meeting and distributed to committee members, Library Directors, District Library Professional staff
Frequency: Four times a year
Subcommittees:Recommended:
Electronic Resources
Bibliographic Instruction
Collection Development
(All meet as needed. Minutes and recommendations to Reference Committee with internal communications among individual library staff and Directors as appropriate.
- Electronic Resources Review Committee
Members: Reference Librarians appointed from each college
Chair: Rotates annually among the four colleges with Chair elected from the group
Purpose:Review and recommend databases; Investigate district-wide discounts; Consider all issues relating to the provision of electronic databases. Share information on databases with each other.
Membership:Cheryl Mansfield-Egans – MC (02/03)
Pradeep Lele - NH
Charles Gillis – KC
Ruth McDonald – CyFair – (02-03)
Luke Rosenberger - ALS
4. Circulation Committee
Members:Up to two staff members from each library. Centers will be represented through the home library staff.
Dist. Staff:Director of ALS as needed
Purpose:Review and make recommendations concerning Circulation procedures, policies, practices, training needs, coordination among the libraries.
Target Date: Ongoing
Chair:Appointed by Libex
Minutes:Distributed to committee members.
Recommendations with supporting information/explanations are presented to Library Executive Council for review and consideration. Approved recommendations will be referred to the Consortium or to the System Administrator for appropriate action.
Frequency:Most business conducted by e-mail and phone as possible. Meet as needed as issues require discussion.
Membership:Jean Lowry - MC - (2002/03 chairperson)
Lois Dunn - KC
Anne McGittigan – KC (02-03)
Terry Gonzalez – NH
Chris Gonzales - NH
Judy Crowell - MC
MaryJean Webster – TC
Cecelia Cameron - WC
Barbara Lewis - Carver
Karen Parker – Parkway
Claudette Rodriguez – FC – (02-03)
Ruth McDonald – CyFair (02-03)
Elizabeth Chenette - ALS
4. District Web Committee:
Members: Reference Librarians from each campus.
Chair: Rotates annually among the four colleges with Chair elected from the group
Purpose: Create and maintain the content on the District Library Web pages (library.nhmccd.edu), ensuring that the pages effectively represent the district library programs. Create and maintain a gateway web site for distance learners.
Frequency: As needed
Reporting: Meeting summaries, recommendations sent to Libex
Membership:Peggy Whitley – KC – (2000/01 Chair)
Alpana Sarangapani – TC (02-03)
Gary Church - MC
Pradeep Lele – NH
Ruth McDonald – CyFair (02-03)
5. Media Committee
Members: Media Technicians from each campus;
Circulation representative where appropriate.
Chair: Rotates annually among the four colleges with Chair elected from the group
Purpose: Discuss topics which center around common procedures and concerns such as ITV, Distance video; satellite and teleconference programs; equipment purchases/ comparisons/recommendations; other issues concerning media software or hardware.
Frequency:As needed
Reporting:Meeting summaries, suggestions, recommendations will be sent to Library Executive Committee
Membership: Drew Hazzlerigg – NH - (2001/02 Chair)
Laina Johnson – KC
Jay Hargett – TC
Jean Lowry – MC
Tom Taylor – MC
6. Acquisitions Committee (note: includes Baker and Taylor concerns)
Members:Directors and/or Reference Librarians from each college; staff members as appropriate
Dist. Staff:Director of ALS
Purpose:Sharing information, training on new procedures, problem solving, and addressing concerns relating to the acquisitions process.
Chair: Rotates annually among the four colleges with Chair elected from the group
Minutes:Distributed to committee. Records maintained of decisions and recommendations
Frequency:As needed
Membership:Karen Stevenson - TC
Mary Jean Webster - TC
Terry Gonzalez - NH
Carolyn Jacobs - NH
Peggy Whitley - KC
Maryann Readal – NH – (02-03)
Charles Gillis - KC
Lois Dunn – KC (Chair 2001/02)
Janice Peyton - MC
Judy Crowell - MC
Ruth McDonald – CyFair (02-03)
Deidre Taylor - NH
Elizabeth Chenette - ALS
Brenda Matejowsky - ALS
6. Interlibrary Loan Committee
Members: One Reference Librarian from each college
Dist. Staff:Catalog Librarian; Director of ALS
Purpose:Review and make recommendations for revision of all interlibrary and intercampus borrowing forms. Develop and recommend a statement of interlibrary loan policy. When appropriate, recommend process and procedure for incorporating electronic options including RSS into the ILL process. Design (review) electronic form.
Chair: Rotates annually among the four colleges with Chair elected from the group
Minutes:Distributed to committee members
Recommendations with supporting information/explanations are presented to Library Executive Council for review and consideration prior to implementation
Frequency:Most business conducted by e-mail as possible. Meet as needed until initial recommendations are implemented; annually to review and determine future needs.
Membership:Cheryl M-Egans (2000/01Chairperson) - MC
Charles Gillis - KC
Olia Palmer - NH
Ruth McDonald – CyFair (02-03)
Marie Cassens – ALS
Elizabeth Chenette - ALS
- Collection Development Policy Committee
Members: Reference Librarians representing each college
Purpose: To review and update Collection Development Policy for the College District
Chair: Rotates among the four colleges with Chair elected from the group
Frequency: Every three years or as needed
Minutes:Meeting summaries, with recommendations with supporting information/explanations presented to the LIBEX.
Membership:Charles Gillis, - KC- (2000/01 Chair)
Carolyn Jacobs - NH
Ruth McDonald – CyFair (02-03)
Debbie Cox – MC (02/03)
- Professional Development Taskforce
Members:Representatives from circulation, media and reference staff from each college
Purpose:Plan a professional development/staff recognition activity in January for district library staff
Chair:Janice Peyton/Pradeep Lele
Reporting:Submit plans and recommendations to the LIBEX.
Membership:Elizabeth Chenette – ALS
Hope Beggan – NH
Drew Hazzlerigg - NH
Gary Church – MC
Judy Crowell – MC
Becky Bradley – KC
Peggy Whitley – KC (02-03)
Ruth McDonald – CyFair (02-03)
Missy Edgmon – TC
Kim Ervine – TC
MR - committeesnhmccd2001– 2/02
August 27, 2002