Order of the Arrow
Ha-Kin-Skay-A-Ki Lodge 387
Pikes Peak Council, Colorado Springs, CO 80907
Dear OA Candidate,
Congratulations on your election into the Order of the Arrow. You and your parents should be proud of this accomplishment. The next step to becoming a member of the Order of the Arrow is for you to participate in our Ordeal Weekend and Ceremony. I can tell you that it is not an initiation and it’s not a religious ritual. Hazing is not permitted and you will not be harassed during the weekend. You will be asked to work with the other members of the Order of the Arrow in the important job of maintaining our beautiful Camp Alexander and Glen Aspen Ranch. Your candidacy will expire one year from the date of your election,not from your callout! If you do not attend one of the two weekends listed below, you must be re-elected the following year at your unit’s election.
You must pre-register for the weekend and pre-pay the $50.00 fee which covers your food for the weekend, your Ordeal Order of the Arrow Sash, an Order of the Arrow Handbook, a Lodge Flap for your uniform pocket and your dues for the remainder of the 2018 dues year, ending Dec 31, 2018 and 2019 dues for the year ending Dec 31, 2019.
See the reverse side of this letter for more details as to arrival and what to bring.
The ceremonies are not open to the public. Parents wanting more information about the ceremonies should contact . We understand that personal, family and religious obligations may require you to depart on Saturday night after the ceremonies however we will have activities on Saturday evening for all members. Parents who need to take their sons home on Saturday night should arrive at camp about 9:00pm to avoid a long wait at the Elks Lodge for the Celebration Banquet to end. We have a trading post, where you can purchase additional Lodge Flaps and other Order of the Arrow merchandise. This will be the only spending money needed for the weekend.
Please do not miss this opportunity to enhance your scouting experience. Deadline to sign up for the weekend is the close of business on dates listed below. You can sign up online by visiting the OA Website or the specific event date on the Council calendar. BE SURE TO SELECT THE “NON-MEMBER/CANDIDATE” OPTION WITH THE FEE OF $50.00. You can also mail the bottom portions of this form to: Council Activity Center, 985 W Fillmore St, Colorado Springs, CO 80907. The council refund policy applies to OA Registrations. If cancellation letter is received at the Council Office before the Registration Deadline listed below, a full refund is possible. If the cancellation letter is received after the Registration Deadline listed below, refund will reflect a deduction for the food portion of the registration fee.
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CANDIDATE Order of the Arrow Weekend Registration Form
PLEASE PRINT ALL INFORMATION NEATLY!!! FULL NAMES PLEASE!! Fee is $50.00
______I will attend the Spring Weekend – May 18-20, 2018 (Act 813) Registration Deadline May 11, 2018
______I will attend the Fall Weekend – August17-19, 2018 (Act 816) Registration Deadline August10, 2018
Last Name ______Middle Initial____ First Name______)
YOUTH or ADULT (circle one) Date of Birth ____/____/____ (month/day/year) Troop Number ______
Phone Number ______Email Address ______
Address ______City ______Zip Code ______
BSA ID Number (can be found on the bottom of BSA registration card) ______
We are planning to transport 20 to 30 candidates from Camp Alexander to Glen Aspen Scout Ranch on Friday evening where they will sleep and then on Saturday will work until 3PM. They will then be transported back to Camp Alexander for showers, ceremony and the Banquet. Please indicate below if you will grant permission for your son to go down and help at Glen Aspen Ranch on Friday evening after the ceremony and return to Camp Alexander on Saturday afternoon..
____ Yes, my son can go down to Glen Aspen for his Ordeal night and work. Signature of Parent______
____ No, I would prefer my son remain at Camp Alexander for the entire weekend. Signature of Parent ______
PLEASE ATTACH A LETTER TO THIS FORM OUTLINING ANY FOOD ALLERGIES OR WORK RESTRICTIONS. THE MEDICAL FORM SHOULD BE BROUGHT WITH YOU OR YOUR SON TO THE ORDEAL WEEKEND.
Check in at CampAlexander on Friday evening between 6:00pm and 8:00PM but NLT 8PM. There is no walk up registration at camp. Pre-registration and pre-payment is mandatory. It is critical for you to arrive between these times in order for you to be assigned to your clan (just like a patrol) and get ready for the ceremony that evening. Cars remaining in Camp overnight must be parked in the lower parking area.
Scouts should wear their camping clothes and have their uniform in their pack. Do not bring the merit badge sash or wear any medals which could be lost. You will shower and then change into your Scout Uniform for the Saturday evening ceremony.
Eat before you come, no meal is served to Candidates on Friday evening.
You should also bring your basic camping gear. You will need work gloves, work clothes, a ground cloth, sleeping bag, tent (for Saturday Night if you are staying over till Sunday), small tarp to cover sleeping bag in case of dew or rain, pack or frame to carry your equipment (please, no hand-carried plastic bags), water bottle, flashlight (for emergency use only IS PERMITTED), rain gear, hat, and jacket. You will need a toilet kit and towel for Saturday afternoon shower after the work day. Please put your “smellables” in a zip lock bag and put your name on it for Friday night storage and return to you on Saturday AM. Make sure all your equipment is marked with your name in case it gets lost. No Food, candy, or snacks. Also no cook kit, dishes, should be brought.
Be sure to bring your filled out BSA Medical Form with Parts A and B Completed. If you have a copy of the medical for summer camp with all parts completed that will be great to but not required. You can download this form from the OA or Council websites. Please notify us in writing if you have special diet or activity restrictions required by religious belief or medical requirement. We will work with you to have the needed items or arrange for you to bring them.
Glen Aspen Service – The goal of the Order of the Arrow is to provide service to the council. Now that the Pikes Peak Council has 2 properties, we want to be able to provide service at both locations. To accomplish this we will be transporting 20 to 30 Candidates and some members down to the Glen Aspen Ranch, at 11050 Loy Creek Rd, outside Woodland Park. We will have a medic on the property and we will provide transportation to and from Glen Aspen. On the reverse side of the form we offer parents the opportunity to opt your son out of this location. We will confirm with all parents at check-in if their son will be spending the night and working on Saturday at Glen Aspen. If you have any questions, you can contact the Lodge Adviser for more information.