ORANGE MALE VOICE CHOIR

MEETING OF THE MANAGEMENT COMMITTEE

TUESDAY, 9 May 2017

5:30pm, Kelly’s Hotel, Lords Place, Orange

MINUTES

  1. ATTENDANCE
    K Fishpool, D Driscoll, D Woodside, B Patterson, S May, D Harvey, B Patterson
    Welcome new MgtCtee member, J Rogers
  2. APOLOGIES
    D Kennedy, P Reid, J Mealings
  3. MINUTES OF PREVIOUS MEETING
  4. MOTION: That the MgtCteeapproves the Minutes of the11 April 2017meeting.

Moved SMay/ Seconded DDriscoll / passed

  1. BUSINESS ARISING FROM THE MINUTES(except later agenda items).
  2. Committee Members report on CurrentAction items.
  3. CORRESPONDENCE.See Attachment2. :

Moved KFishpool/ Seconded SMay / passed

  1. TREASURER’S REPORT
  2. Financial Report
    MOTION: That the financial report to end-Aprilbe accepted and the accounts approved for payment..

Moved :KFishpool / Seconded :DDriscoll / passed

Barry to invoice for music / online parts

Donation to ORC $1000

MCAA Songbooks

Music Insurance

PJ flights

Moved :KFishpool / DHarvey / passed

$3000 tranferred for Golden Acc to main acc.

Moved KFishpool / Sec DWoodside

6.2.Credit card NIL

6.3.Registration for Tax Deductability NIL

  1. MUSIC DIRECTOR’S UPDATE.
  2. Report and Discussion on rejuvenation project & choir changes
  3. Seating & Performance Plan -weekly updates.Seat numbering suggested.
  4. Music Parts Leaders – expanded role as per P&P David Woodside / Rodney Davis / Don McDonald. ACTION: Inform choir of appointees for sections, roles etc. (KF)
  5. New Accompanist HeiJin - has been approached to take on role - Moved KF / Sec DW to formally approach HJ _ draft letter KFishpool/DKennedy
  6. REVIEW OF RECENT PERFORMANCES
  7. ANZAC Dawn Service: Support from OMVC appreciated by JSHS
  1. UPCOMING PERFORMANCES
  2. Cancer Council Biggest Morning Tea, Fri 19 May, St John’s, Molong, 10.00am

Intention :Commitment Sheet next week (ACTION: DW)

9.2.Cowra Eisteddfod Sun 21 May : review Commitment Sheet ( 15/5)

9.3.Shopping Centre Singing.Sat 27 May(and 12 Aug TBC. Carols 2/12 ?/12.)

App : TBC

9.4.Cherrywood Nursing Home – Thurs 1 June, 1.45+pm – app10 committeda.t.m.

9.5.A Pleasant Sunday Afternoon, Sun 25June 2pm. Wesley Uniting Church.

9.6.Forbes – 2.30pmSun 20 Aug. NIL TBA

9.7.Condobolin – RSL Pipe Band festival, Sat 16 September. NIL ($1000 – travel) committed ACTION: Add to website (DW)

9.8.National Boys Choir – 27-28 September. Written agreement & $1200 fee. NIL TBA (Bracket of 3 songs and billeting)

9.9.Cowra Concert. November? NIL TBA

9.10. Bev’s farewell 3 June – Don co-ordinating – Leon organising

  1. 90th ANNIVERSARY
  2. Commissioned song. – arrived / paid / underway /
  3. June WeekendTasklist– progress report on Tasks– notes

Decisions: Members to sell tickets, Concert – no tea/coffee etc. at interval

Meeting 23/5/17 – same time same location

10.3.Workshop.– progress with registrations – group registration from WRC
Decision: Morning tea + lunch ACTION: (SM)

10.4.90th Anniversary CD NIL

  1. MEMBERSHIP
  2. New Membership applications : Pending – Ian Hazelton / Derek Ferrie (DK)
  3. Resignations : No further formal information – uniforms return
  4. Inactive members : No further information
  5. Welfare update. : no issues identified by Bob Nash
  6. Associate Members – Update on associates rejoining in 2017 NIL
  7. MgtCtee absence sheet - check dates
  8. OTHER BUSINESS
  9. 2017 Calendar(Attachment 3) – events discussed
  10. MCAA Festival Wollongong 2017 - cover repertoire in lead up events
  11. Farewell for B Glover : Don
  12. Sharing proportion of concert profits with local charities NIL
  13. OMVC Sign at ORC NIL
  14. Sponsorship NIL
  15. LATE BUSINESS
  16. Australian Rugby Choir – enquiry re honorarium
  17. Website – currently DK / DW endorse CMorgan + M : DW Sec : DD
  18. Practice item for next week – Barry to advise DW

Action sheet :]

The Meeting closed at 7.20pm

NEXT MEETING (Special meeting - June workshop) :

Tuesday,23 Mayat 5.30pm.Venue:Kelly’s Hotel.

K Fishpool: YES / J Mealings: / P Reid:
D Kennedy: / D Driscoll: / D Harvey:
D Woodside: / S May: / B Patterson:
J.Rogers

NEXT REGULAR MEETIING :

Tuesday, 13 June at 5.30pm.Venue : Kelly’s Hotel

K Fishpool: / J Mealings: / P Reid:
D Kennedy: YES / D Driscoll: / D Harvey:
D Woodside: / S May: YES / B Patterson:

Attachment 1.Current Action Items Updated 18 April

Who / Action / Outcome/ Comment
DK / Advise members of rehearsals reverting to 7.30pm Monday / Email 12/4, SMS 18/4
PR / Complete and submit forms as required for tax deductability
DK / Write to JS’s accountant thanking him for his advice. / Email G Holway 19/4
KF / Talk with BP about the seating of T1 and T2 within the Tenors to facilitate splitting the two parts for TTBB songs.
DK / Write to the MD expressing MgtCtee support and thanks for his initiatives in rejuvenating the Choir. / Email 18/4
DK / Remind choristers of rehearsal with JSCHS, 9.00am Mon 24/4. / Emails 12/4
DK / Contact BG and LP to check availability for A Pleaseant Sunday Afternoon. (NB: Date is probably Sun 25th not 28th) / Available. Advised Col Westcott.
JM / Consult with BP and B Newham about the possibility of holding a concert in Cowra in November
KF / Contact Condobolin organisers to check arrangements, venue and audio
KF / Confirm roles and responsibilities of Holy Trinity and OMVC with RW and sign the agreement if satisfied that the arrangements are acceptable to OMVC
KF / Contact PJ just after Easter if the song has not been received
DD / Liaise with R Westcott about promo stories for Orange City Life
PR / Refund 2017 service fees and hat purchase price to resigning members as appropriate. / DK emailed decision to NB and BC 19/4.
DK / Advise J Holland of leave approval and decision re refunds. / Email 19/4
PR / Refund JH 2017 service fees and hat purchase price.
DK / Include information about the uniform fee and return on the Membership Application form in consultation with new members DD and DH. / Amended form uploaded 21/4
DK / Encourage members to book their own accommodation soon and to organise car-pooling for travel to Wollongong in October / Email 12/4
DK / Update P&P Manual to include changes (item 13.3)
KF / Discuss with ORC displaying the OMVC sign that was at Newstead
KF / Discuss MgtCtee membership with J Rogers and invite him to the May meeting
DK / Write a letter of thanks to Joy Westcott for her many years of ticket sales for OMVC events through Impressions. / Letter 19/4
DD / Scope out potential venues for occasional rehearsals and report to next meeting
BP / Provide full membership contact details for HK
KF/DK / Contact LC, MS & DR to determine intentions and GG & GS to collect music and uniform / MS & LC contacted, considering future
DK / Check with MCAA regarding the two pieces of music that are not in the Book but had been previously advised as part of the Wollongong program. / Emailed. Resolved by Bulletin #4 19/4
DW / Compare new Model Constitution with OMVC Constitution and recommend improvements to MgtCtee
BP / Develop funded proposal for MgtCtee for funding music tuition for junior scholarship boys if deemed appropriate.
BP / Review and nominate Music Parts Leaders in light of auditions / R Davis and D Woodside confimed.
KF
(MP) / Investigate options with Aileen for a vest that complements the Choir jackets to be part of junior uniform / Will advise on suitable materials

______

Attachment2.CorrespondenceUpdated 20 April2017

Inward

  • MCAA Wollongong Bulletin #3 – circulated to members
  • MCAA Wollongong Bulletin #4 re music

Outward

  • J Westcott_letter - thanks.
  • N Bembroke, B Callinan – Email- refunds of music and service fee and hat price
  • J Holland – Email - approval of leave for 2017 and refunds of music and service fee and hat price
  • G Holway, Accountant – Email – thanks and will advise progress

______

Attachment 3.2017 Calendar Updated 20 April 2017

May / Fri 19 / Cancer Council Biggest Morning Tea, St John’s, Molong, 10.00am
Sun 21 / Cowra Eisteddfod Sacred and Open Choral.
Sat 27 / Orange City Centre
June / Thur 1 / Cherrywood Aged Care at 1.45 pm.
Fri 16- Sat 17 / Paul Jarman Workshop and Concert, Wagga City Rugby Mens Choir & Cantar
Sun 25 / A Pleasant Sunday Afternoon, Wesley Uniting Church, 2.00pm.
J-Jul / Bunbury Men of Song informal visit. TBC
July
Aug / Sun 20 / Afternoon, Town Hall, Forbes
Sep / Sat 16 / Condobolin Pipe Band Concert 7.00pm TBC
Wed-Thur 27- 28 / National Boys Choir Visit and Concert, Holy Trinity Church
Oct / Fri 13- Sun 15 / MCAA Wollongong
Nov / Cowra Concert TBC
Dec / Christmas Party TBA

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