Operational Policy and Procedure:Section 1300.01
Spill Response and Notification Guidelines – Environmental
OrlandoInternationalAirport
OBJECTIVE / To prescribe a policy for spill prevention and notification guidelines in the event of a spill.As a preamble to these Spill Response and Notification Guidelines, it is understood that:
- The owner/operator of any spilled hazardous substances and/or regulated material is responsible for the containment and clean up of such substance,
- That all persons or operations handling and/or storing hazardous substances on the Greater Orlando Aviation Authority (Aviation Authority) property and Orlando International Airport (OIA) will ensure that they have fully trained and equipped personnel to effectively contain and clean up spills or other releases.
PRELIMINARY SPILL CONTAINMENT MEASURES / Upon discovery of a release or spill, the owner/operator of the source of the substance shall immediately identify the material, if possible. NOTIFY the Aviation Authority Communications Center at 911. If it is a known material and can be done safely, institute spill containment and recovery measures. Such measures may consist of, but not necessarily be limited to the following:
- Place barriers and/or absorbent booms around the spill and use absorbent mats, sheets or other absorbent product to recover the spill. Place used absorbent materials in containers for proper recycling or disposal; and
- If the spill does not present a serious health hazard, place absorbent or barrier booms or construct a dam or absorbent material around all storm drain inlets, if necessary, to prevent the spilled material from entering the storm drainage system. Employ absorbent materials to recover the spilled substance. Properly dispose of used absorbent materials and/or recovered substance; or
- If the spill or accident creates a serious life/health hazard, evacuate the area immediately and call 9-1-1. Remain a safe distance from the accident/incident site and deny entry to other people. Place absorbent booms downstream of the spill to prevent it from entering the storm drainage system.
NOTIFICATION / Immediately following the discovery of a spill NOTIFY the Aviation Authority Communication Center at 9-1-1. This initial notification shall include the following information:
- Location of the spill or discharge
- Identity of the spilled substance
- Time of the spill occurrence
- Source of spill; the cause of the spill and the owner/operator of the physical source of the spill
- Estimated volume of the spilled substance
- Movement of the spilled substance, both the present direction of flow and the anticipated direction of flow
- Containment and recovery actions, if any
REPORTING / It is the responsibility of the owner/operator of the source of the spill (equal to or exceeding 25 gallons on a pervious surface, unless more stringent reporting requirements for a reportable quantity (RQ) exist under Table 302.4 at 40 CFR 302.4; exceeding 100 gallons on an impervious surface; or any amount discharged to storm water surface) within twenty-four hours following the event, to comply with state/local regulatory discharge and incident reporting requirements in Sections 62-150.300, 62-761.450, 62-762.451 and 62-780.210 Florida Administrative Code (FAC), and take appropriate action within the time periods specified for responses in FAC Section 62-761.820, 62-762.821, and 62-780.500. Discharges must be reported using the Discharge Reporting Form # 62-761.900(1) (Appendix A) and incidents involving storage tanks must be reported using the Incident Notification Form # 62.761.900(6) (available through the Department of Environmental Protection web site) to:
Florida Department of Environment Protection
3319 Maguire Boulevard, Suite 232
Orlando, Florida 32803
Attention: Emergency Response
Phone: (407) 897-4100
Fax: (407) 897-4146
File copies should be sent to:
Orange County Environmental Protection Department (OCEPD)
3165 McCrory Place, Suite 200
Orlando, Fl. 32803
Attention: Emergency Response
Aviation Authority Environmental Division
5855 Cargo Road
Orlando, Florida 32827-4348
or faxed to 407-825-4050.
CERCLA hazardous substances that pose an immediate threat to human health or the environment must be immediately reported to the State Warning Point (1-800-329-0519), which is listed on the bottom of the Discharge Reporting Form.
In addition, the owner/operator of the source of the substance shall file a written report within three days to OIA OPS and the Fire Department. The written report shall describe all aspects of the event, including:
- The spill discovery
- Initial spill report
- Cause of the spill
- Identity of the spilled material
- Volume of spilled material
- Containment and clean-up actions
- Final disposal of the spilled material and any substances contaminated by the spilled materials
- Recommendations for corrective actions to minimize the potential for the recurrence
The Discharge Reporting Form #62-761.900(1) must also be used to report any one of the following conditions, unless the discharge is from a previously known and reported discharge:
- Results of analytical or field tests of surface water, groundwater, or soils indicating the presence of contamination by:
- A hazardous substance;
- A regulated substance; or
- Petroleum products’ chemicals of concern specified in FAC Chapter 62-770 Table A.
- A spill or overfill event of a regulated substance equal to or exceeding 25 gallons on a pervious surface, 100 gallons on an impervious surface, or any amount to storm water, unless the regulated substance has a more stringent reporting requirement specified in CFR Title 40, Part 302;
- Free product or sheen of a regulated substance present in surface or groundwater, soils, basements, sewers, and utility lines at the facility or in the surrounding areas, or
- Soils stained by a regulated substance observed during a closure assessment performed in accordance with FAC, Rule 62-761.801.
- Results of analytical or field tests of soil indicating the presence of contamination by: a) a hazardous substance from an underground storage tank; b) a regulated substance, other than petroleum products; c) petroleum products' chemicals of concern that exceed the lower of direct exposure and leachability in Table II of FAC 62-777, unless due to a spill or overfill event in a quantity less than 25 gallons on a soil or another pervious surface.
CLEAN-UP AND REMEDIATION ACTIVITIES / The owner of any specified hazardous substances and other control materials is responsible for the immediate clean-up and remediation of such substances.
Clean-up activities must comply with the appropriate state regulations:
- Storage Tanks: FAC Chapter 62-761 and 62-762
- Contaminated Site Clean-up Criteria: FAC Chapter 62-780
- Appendix B is a partial list of some state certified contamination clean-up companies. This list is provided as a quick reference point and is not an endorsement of any of the companies listed.
EMERGENCY RESPONSE PROCEDURES / Owner/operators
- The first step in reacting to an emergency situation is to CALL THE AVIATION AUTHORITY’S COMMUNI- CATIONS CENTER AT 9-1-1.
- The second step is every effort should be made WITHIN LIMITS OF SAFETY TO LOCATE AND STOP THE SOURCE OF ANY DISCHARGE. This can be accomplished by engaging the “emergency shutoff” switch if one is present at the site. Managers of owners/operators should insure employees are aware of the location or position of such a switch on their respective shifts.
- The third step is to CONTAIN THE SPILL. Apply necessary materials to limit the extent of the spill.
- The fourth step is to ESTABLISH A SPILL PERIMETER SAFETY ZONE. As soon as practical after the spill is contained, safety cones and/or barricades should be used to cordon off the spill area.
- The fifth step is FREE PRODUCT REMOVAL. Once the spill is contained every effort should be made to recover any free product as soon as possible. If necessary, call for an emergency clean-up response contractor (see Appendix B). All contaminated material shall be sealed in the proper containers, labeled, and removed from the Airport Operations Area.
- The sixth step is to VERIFY PROPER AUTHORITIES ARE NOTIFIED WHEN MAJOR CHANGES TO SITUATION TAKE PLACE. When conditions at a spill
NOTE: IF THE SPILL IS OF A LARGE VOLUME OR A FIRE HAS STARTED, EVACUATE THE AREA THEN CALL THE AVIATION AUTHORITY’S COMMUNI- CATIONS CENTER AT 911.
FORMS / Discharge Reporting Form
APPROVAL AND UPDATE HISTORY
Format and
Re-Numbering
Authority
Last Approval / Executive Director: January 20, 2017
Supersedes / All Previous
GREATER ORLANDO AVIATION AUTHORITYJanuary 20, 2017
POLICY AND PROCEDURE MANUALPage 1 of 16
Operational Policy and Procedure:Section 1300.01
Spill Response and Notification Guidelines – Environmental
OrlandoInternationalAirport
THE GREATER ORLANDO AVIATION AUTHORITY
Spill Response and Notification Guidelines
Communications Center Responsibilities
- The Aviation Authority’s Communications Center, when notified of a spill or discharge shall record all known information from the responsible owner/operator.
- Dispatch the following and relay all known information:
- ARFF
- Operations (Airfield or Landside)
- Notify the Aviation Authority’s Environmental Departmentwhen 25 gallons or more have been discharged or any amount has been spilled into storm water drainage system or sewerage system.
- Make other notifications as required. The following is a list of examples:
- Orlando Police Department
- Central Plant
- FAA Control Tower
- Maintenance Department
- Risk Management Department
- City of Orlando Environmental Control
THE GREATER ORLANDO AVIATION AUTHORITY
Spill Response and Notification Guidelines
ARFF Responsibilities
- Dispatch the appropriate response team and implement the appropriate plan of action to ensure the protection of life, property and the environment.
- All variables shall be considered when responding to a release. These include but are not limited to the size, type of material, wind and weather conditions, location of the discharge, ground personnel, and equipment involved.
- It is the responsibility of the Incident Commander in Charge to ensure the protection of life, property, and to try to limit the damage to the environment.
- Categorize the spill/release size and provide protection for clean up crews.
- Request for mutual aid hazardous materials team from Orlando or Orange County Fire Departments, if necessary.
- The Incident Commander or designee will terminate the fire department portion of the emergency when all life safety issues have been addressed.
General Information:
Name and location of Facility
Name, address and telephone number of owner
Name, address and telephone number of person or persons responsible for hazardous waste spill prevention, control and counter measures at the facility.
Appendix A
THE GREATER ORLANDO AVIATION AUTHORITY
Spill Response and Notification Guidelines
GREATER ORLANDO AVIATION AUTHORITYJanuary 20, 2017
POLICY AND PROCEDURE MANUALPage 1 of 16
Operational Policy and Procedure:Section 1300.01
Spill Response and Notification Guidelines – Environmental
OrlandoInternationalAirport
Appendix B
THE GREATER ORLANDO AVIATION AUTHORITY
Spill Response and Notification Guidelines
THE GREATER ORLANDO AVIATION AUTHORITY
Spill Response and Notification Guidelines
EMERGENCY EQUIPMENT LIST
Each fueling agency operating at OIA shall provide a spill containment cart or trailer for each area of the airport they service. Each cart shall contain, at a minimum, the following items:
1.5 bags of absorbent
2.200 absorbent pads
3.100 feet of 3 inch or larger absorbent booms
4.2 each 55 gallon closed open-top drum containers with sealable lids to contain contaminated absorbent, booms, and pads
5.4 plastic heavy duty floor brooms (shop type)
6.2 large plastic scoop shovels
7.1 super sopper or vacuum-type system (facilities with oil/water separators are exempt)
8.1each 20 lb. Purple K extinguishers mounted on the outside of the vehicle
Each fueling agency must also have on hand and available for immediate use at least the following items to contain and mitigate spillage of fuels or other hazardous chemicals, above the requirements for the spill response carts.
1.6 each 55 gallon open top drums with sealable lids
2.200 absorbent pads
3.100 feet of 3 inch absorbent booms
4.10 bags of absorbent
5.2 each 20 lb. purple K fire extinguishers
6.4heavy duty floor brooms
7.2 large plastic scoop shovels
8.1 Spill recovery unit/system approved by OIA ARFF
Each fuel farm operator shall have available on site at least one portable vacuum pump to safely remove pooled product.
Each Airline/Hangar tenantat OIA which handles or stores hazardous substances shall have on hand and available for immediate use at least the following items to contain and mitigate spillage of fuels or hazardous chemicals:
1.2 each 55 gallon open top drums with sealable lids
2.200 absorbent pads
3.100 feet of 3 inch or larger absorbent booms
4.4 bags of absorbent
5.4 sets of protective clothing to include aprons, respirators, goggles and gloves suitable for the products expected to be handled
6.2 heavy duty floor brooms
7.2 plastic scoop shovels
8.2 each 20 lb. purple K fire extinguishers
Fueling Units
All fueling units shall have, as a minimum, 10 absorbent pads 2-3’ x 4’ oil only sock of absorbent material. Fueling units shall not drive under jetways or wing connectors (breezeways).
Fuel and de-fueling tankers:
The use of fuel tankers shall be permitted on cargo ramps only. Areas supported by the fuel hydrant system will require notification of the OIAARFF prior to the tank vehicle entering the area. Tankers shall not drive under jetways or wing connectors (breezeways). The tankers shall be parked only in designated parking sites 50 feet from any structure or aircraft and 10 feet from any other equipment. Tankers in maintenance shall be allowed to park closer than 50 feet from structures while maintenance is being performed, provided the main tank is empty of product.
Fuel trailer:
Fueling trailers are used to service small support equipment used on the AOA. These trailers can hold gasoline, diesel fuel, or Jet A fuel, either as a sole product or multiple fuels in separate compartments. Each product shall be properly placarded. These tanks shall be parked in a safe location until needed. During normal operating hours, fuel trailers shall not be parked on the airside ramps. The trailers will be removed following fueling of the ground equipment and prior to the beginning of daily operations. The trailers shall not be parked closer than 50 feet to any structure or aircraft and 10 feet from any other equipment. Fuel trailers shall not be taken or parked under or near jetways and must be able to get next to Ground Support Equipment (GSE) to service with fuel .
Hydrant truck:
Hydrant trucks are used to supply fuel from the hydrant system directly into the aircraft. Al hydrant trucks shall disconnect from the hydrant system whenever the operator is not actively fueling. Operators connected to the system and not within sight of their vehicle will be in violation of the requirement. Unattended vehicles shall not be parked closer than 50 feet from any structure or aircraft and at least 10 feet from any other equipment. Hydrant trucks shall not drive or be parked under or near jetways (NFPA 407 Tanker rule).
Hydrant cart:
Hydrant carts are used to supply fuel from the hydrant system directly into the aircraft. All hydrant carts shall disconnect from the hydrant system whenever the operator is not actively fueling. Operators connected to the system and not within sight of the cart will be in violation of this requirement. Unattended carts shall not be parked closer than 50 feet from any structure or aircraft and at least 10 feet from any other equipment (NFPA 407 Tanker rule).
Fueling ladders:
Fueling ladders are used to access larger aircraft. These appliances are connected to the hydrant cart or truck and then the attached hose is connected to the aircraft providing a safe condition for fueling. When not in use, the ladder shall be safely stored away from ground operations and 10 feet from any structure or other equipment. When not actively fueling, the ladder shall be disconnected from both the aircraft and the fueling source. Fueling ladders shall not be taken or parked under or near jetways or wing connectors (breezeways).
Sump -trucks/Sump carts:
Sump trucks/carts are used to remove contaminated fuel from the AOA. These trucks/carts pump fuel and water fromthe hydrant pits and other collection points. They may also be used to assist in mitigating any fuel spill. They shall not be used directly on any aircraft to remove fuel. Sump trucks/carts shall not be taken or parked under or near jetways or wing connectors (breezeways). The fuel sump trucks/carts shall not be parked closer than 50 feet to any structure.
Spill carts/trailers:
Each fueling vendor shall have available for immediate use, in the event of a fuel release, a spill containment trailer or cart.
Each cart or trailer shall be so constructed as to prevent fuel from being absorbed intothe components of the unit, (i.e. wood should be protected from fuel contamination; metal sheeting should cover the wood and be sealed to prevent leakage). Staging areas for the spill carts or trailers shall be located near each agency’s active fueling locations, as approved by OIA Fire Rescue. All employees who work on the ramps shall be familiar with the location and method of moving each cart or trailer. If the cart or trailer is locked, at least one person on each ramp shall have a key to allow for immediate use upon arrival at the spill location. All employees shall also be trained and knowledgeable in the proper use of the equipment on the cart or trailer. Any items used from a spill cart or trailer must be replaced with spare stock as soon as possible.
Fuel -bowsers:
Fuel bowsers are used to contain contaminated fuels either from sumped fuel or recovered spilled fuels. These units shall be parked in the same manner as the fuel carts/trailers. The bowsers shall be parked in a safe location off the airside ramps until needed. The fuel bowsers shall not be parked closer than 50 feet to any structure or aircraft and 10 feet from any other equipment. Fuel bowsers shall not be taken or parked under or near jetways or wing connectors (breezeways). Each unit shall have one 20 lb. Purple K extinguisher mounted on the vehicle.
GREATER ORLANDO AVIATION AUTHORITYJanuary 20, 2017
POLICY AND PROCEDURE MANUALPage 1 of 16