Speaker briefing example/ template

PLEASE ENSURE YOU REPLACE ALL HIGHLIGHTED SECTIONS WITH INFORMATION RELATING TO YOUR EVENT

Title of event

Date time location

Briefing

Event overview

Provide information about why the event is being held, who the general audience are, and briefly what the format is.

Background to Lancaster University– include if you feel it might be of use to an external speaker

Lancaster University is a world-class institution, ranked amongst the top 10 universities in the UKand as one of the top universities in the world. 92% of research at Lancaster University is recognised as being of an international standard.

12,000 students from one hundred countries make up a thriving community based around our nine colleges, creating a culturally diverse campus.

Lancaster's community extends far beyond the local area however, with teaching and student exchange partnerships with leading universities and institutions in 24 countries around the world. This includes partnerships with higher education establishments in Malaysia, Brazil, India and Ghana.

The University now boasts an alumni network of over 130,000 alumni in 183 countries worldwide.

For more subject/department-specific briefings, consider including some key achievements or highlights about the department’s research, teaching and engagement activities.

Programme

Provide a simple outline of the course of events. If appropriate, use the format below.

Time / Programme
10.30 / Eg. Arrive at Lancaster University. You will be met by Joe Smith in at University House.

Biographies

Provide biographies, and where possible photographs of:

  • Any notable Lancaster University Staff who the speaker will meet – eg, Vice Chancellor
  • Other speakers
  • VIP guests that the speaker will be introduced to

Guests / Audience

Provide information about the people who have been invited. For example:

  • How many people are expected
  • A little bit about what types of people are expected – eg, staff, students, business people? If so, what types of business
  • Are there any notable attendees / VIPs?

Additional information

Provide any other information not so far covered that might be of use to the speaker: Eg:

  • Who will meet them
  • Where should they park?
  • What format do you want their presentation in?
  • What equipment will be provided for them, eg will they be speaking from a lectern? Will they be provided with a microphone?
  • How long will they be required to speak for?
  • Do you need to know about their dietary requirements?
  • Whether they will be asked to do any interviews
  • Whether the event will be filmed

Contact

Provide details of someone the speaker can contact if they have any questions; include a mobile number which can be used if the contact may be out of the office when the speaker is due to arrive