Open Regional Funds for South East Europe
Modernisation of Municipal Services (ORF MMS) and Energy Efficiency (ORF EE)
Project: Energy efficiency in Municipal Associations - EeMA
General information
Within the regional project “Energy efficiency in Municipal Association EeMA”, support will be provided to LGA’s in strengthening their role towards its members in the field of energy efficiency and energy saving. One of the packages of this project is related to the implementation of (at least) one energy efficiency pilot project per LGA.
The project idea is part of a broader initiative to promote capacity building in implementing energy efficiency measures based on a cost-optimum model and in compliance with the country legal requirements and National Energy Efficiency Action Plans. This pilot project intends to bring innovation and new approaches towards the implementation of energy efficiency projects at local level.
The expectation of implementing such pilot should be tangible and realistic, with clear focus in decreasing energy consumption and reducing CO2 emission, while keeping the same level of the comfort or service delivery towards citizens, or improving it.
The scope of the project proposal
Based on the questionnaire sent to the members of Association of the units of Local self-government of the Republic of Macedonia (ZELS) the project proposal has to promote innovative ideas for implementation of technical project resulting with energy savings, like: (but not limited to!)
- in building sector
- in public lighting sector
- in sustainable transport sector etc.,
- more rational use of energy which can be focused but not limited only to:
- building sector: building envelope improvements such as external thermal insulation of building, replacement of external windows and external doors, waterproof roof insulation, etc.,
- heating systems, electrical and lighting systems, air conditioning and ventilation and control systems,
- introduction of renewable energy sources-such as solar panels for hot water preparation, solar-assisted space heating systems, utilization of geothermal pumps etc.,
- integration of EE measures with RES, etc[1].
Partial refurbishment of segmental technical systems of the buildings will not be considered as eligible for the call. (example: partial change of outside windows without considering the full outside envelope i.e. façade, roof isolation ect).
Selection criteria for pilot project proposal(see annex 1)
-Energy saving domain (utilization of RES technologies can be included)
-Countable or calculated reduction of CO2 emissions.
-Reasonable payback period(project idea with shortest payback period will have an advantage)
-Fully in line with national policies, norms and standards.
The ORF EE in close cooperation with the Technical team[2] will select one pilot project per LGA to be financed within the WP 3 of the project, up to max 40.000,00 € (gross) including supervision and commissioning costs.
Any additional cost above the limit has to be borne by beneficiary/municipality. The commitment and the readiness to take any additional cost above specified limit for fully implementation of the project in due time has to be specified during application phase by applicant, or to list other funds available. (See 1b)
Application Form
To be filled by LGA project coordinator
Application No.:Click here to enter text.Place:Click here to enter text.
Date:Click here to enter text.
To be submitted to:
Name of the LGA:Zaednica na edinicite na lokalna samouprava na Republika MakedonijaAddress:Kopnehagenska 5, PO Box 32, 1000 Skopje
For: EeMA Pilot project – WP 3
Please check the box ☐ and/or fill in necessary information
1. Applicant details and type of required funding
a. ApplicantName of Municipality
Number of Inhabitants
Budget for 2013
Budget for 2014 /
b. Total amount required for financing (please mark X in one of the options) €
☐
Total amount to be financed within WP 3 of EeMA Project
€
(Please see above for max financing within EeMA) / ☐
Total amount to be cofinanced from municipal funds and/or other available funding
€
(if other funding please specify the name of the donor/financial institution): Click here to enter text.
2. The title and the aim of the project:
Project title:Click here to enter text.
Project goal:
Click here to enter text.
3. Short project description
a. Please describe the pilot project idea with the justification for being innovative project (why it's new for your municipality, did you have any project similar to this in the past? etc. (max. ½ page)Click here to enter text.
*(please include in your description the energy efficiency component)
b. Specify the type of EE measures / document / feasibility study, etc....to be financed within EeMA funding
Click here to enter text. / c. Any other measures that will be financed by other financial sources (under 1b, if any?)
Click here to enter text.
4. Description of pilot project being innovative, replicable, possibility for dissemination?
max. ½ pageClick here to enter text.
5. Strategic planning
a. Does the municipality have any strategic development plan in place?☐ Local development action plan / ☐ Municipal strategic development plan / ☐ SEAP
☐ Municipal plan for EE or municipal EE action plan / ☐ Other Click here to enter text.
b. Does the pilot project you are applying with, is included in any strategic planning document?
☐ Local development action plan / ☐ Municipal strategic development plan / ☐ SEAP
☐ Municipal plan for EE or municipal EE action plan / ☐ Other Click here to enter text.
6. Project design documentation
a. Does the municipality have prepared any energy audit/or EE feasibility study report for proposed pilot project? (applicable only for point 3d)b. Does the municipality have already detailed design ready for proposed pilot project? (applicable only for point 3d)
*if YES – please include/attach the above mentioned documentation with your application (if the project is not selected the documentation will be returned to the applicant)
7. Construction permits (based on your national regulations, do you need to obtain construction permit for the project you are applying?)
☐ YES, construction permit is obligatory and it is obtained for the project☐ YES, construction permit is obligatory, and will be obtained in the near future for the project implementation
☐ NO, construction permit is not obligatory
If yes, please describe how long it takes to obtain construction permit, and are you albe to do so
Click here to enter text.
8. Tendering procedures and bidder selection for construction works/supply/service
What is the duration of an usual tendering procedure according to your national regulation?days / or month
9. Project management and implementation planning
Please describe the timeline for the project implementation cycle2015
Date / Month to Date / Month
Project idea/design development, from:
Project revision, from:
Project tendering and selection of bidder, from:
Project implementation, from:
Commissioning:
*(note: the deadlines described above will be considered as realistic for project implementation, if the project is awarded)
1
Open Regional Funds for South East Europe
Modernisation of Municipal Services (ORF MMS) and Energy Efficiency (ORF EE)
10. Information on regard to energy consumption for the projects proposal (applicable only for investment projects)
OperationPeriod
[YEAR] / List the type of fuel in use/annualy in last 3 years, (electricity, firewood, coal, lignite, LPG, natural gas, diesel, etc.) / Total amount / Measuring unit
[m3], [ton],
[liters], [kWh],
etc. / Converted to
[kWh]
(not obiligatory) / Please estimate the energy savings potential in %, after the measure you propose is implemented?
2011
2012
2013
Total energy savings estimation – compare to average energy consumption in last three years (indicator for project selection, see annex 1 – point 4)
Saved (KWh/year)
Saved (EUR/year)
1
Open Regional Funds for South East Europe
Modernisation of Municipal Services (ORF MMS) and Energy Efficiency (ORF EE)
11. Beneficiary
Please describe who will be the final beneficiary of the projectClick here to enter text.
12. Estimated project cost including design preparation and revision
Please list all costs related to the project preparation and implementation (drafting detailed design, revision and all other costs related to obtain the construction permit – if applicable)The project will cover the costs for implementation („up to“), while supervision and commissioning engineer from the project side will be contracted directly by GIZ.
*Technical personnel from beneficiary municipality with Engineering background for project supervision will be evaluated in the project selection phase, annex 1 (please send the CV) / EUR
EUR
EUR
EUR
EUR
EUR
EUR
Total estimated project costs
*submission Cost estimation on BoQ format will be considered as an advantage! / EUR
13. Sources of municipal co-funding (if available)
Municipal sources for financing the project, in case of co-financing:☐ Municipal budget
EUR / ☐ Voluntary contribution of citizens
EUR / ☐ Grants from national level
EUR / ☐ Other
EUR
14. The deadline for project implementation is October 2015
- Planned date for the beginning of the project:
- Date of the completion of the project:
15. Have you applied with this pilot project to any other institution/fund/donor? (if yes, please provide more information)
Click here to enter text.16. Contact details
Name, SurnameClick here to enter text. / Municipality
Click here to enter text. / Position
Click here to enter text. / Telephone
Click here to enter text. / E-Mail
Click here to enter text.
18. General Conditions;
* The applicant declare that the project proposal submitted did not start and will not start to be implemented before a decision for financing is made, signing respective contracts and all procurement procedures are fulfilled.
* The applicant declares and agrees that all procedures and activities necessary for project implementation would be in line with country national regulations for public procurement and construction work implementation.
* The applicant declares that is informed that all statistical data given in this project proposal can be archived and electronically processed for statistical purposes and documentation by EeMA project.
* Regular payment of membership fee to Association is basic precondition for application
(Signature of Mayor and stamp)
Delivered to LGA on date:
Received by:
(signature)
Annex 1. Evaluation Criteria
No / Description of evaluation criteria / Points(max 30)
The investment/technical pilot project is included in any local strategic planning documents, SEAP, EE Plans, MEEP, Sustainable local development plan etc. ( see table 5.b) / 1-5 points
Detail design ready ( see table 6.b) / 5 points
Innovation and replicability, possible impact of the project / 1-7 points
Readiness for co-financing ( see table 1.b) / 1-5 points
Payback period and/or Energy audit report / 1-5 points
Technical personnel with engineering background for supervision available (please enclose CV to this application) / 3 points
Important note;
-Project announcement and tendering procedure will be organized by the beneficiary municipality according to national legislation.
-GIZ (on behalf of BMZ and SDC) will finance the project on “up to” level and if the project costs are above the maximal amount, the beneficiary municipality has to bear remaining cost.
-Technical team[3] will be included in the offer evaluation(s) connected to pilot projects, together with the Evaluation team from beneficiary municipality.
-For three short listed projects the site-visits will be organized (together with Technical team) in order to select the most attractive EE project for implementation.
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[1] For the infrastructure investment project, the construction permit (if it is needed) should be obtained until May 1st, 2015.
If the detail design is not developed, the detail design will be required ONLY after the project is selected and funding sources are determined. If co-financing is declared letter of commitment will be required on later stage.
[2] Technical team will be composed by one ZELS member (project coordinator), independent engineer contracted for supervision by GIZ or Association and one member from GIZ ORF EE Team.
[3] Technical team will be composed by one LGA member (project coordinator), supervising engineer contracted for supervision by GIZ or Association and one member from GIZ ORF EE Team.