SyracuseUniversity
PayrollService Center
Online RAP User’s Guide
PeopleSoft Version 9
Questions? Please contact the Payroll Service Center at 443-4042 Option 2 or
Navigation
From Main Menu in PeopleSoft select Payroll for North America > Syr Online RAP Syr Online RAP, Syr Adjust Prior Time Rept, Syr Online RAP Approvals, or Syr RAP Inquiry
Syr Online RAP- to create a new RAP or modify an existing Online RAP
Syr Adjust Prior Time Rept - to add a new or find an existing Prior Time Adjustment
Syr Online RAP Approvals
Syr RAP Department Approval to approve an existing Online RAP
Syr Adjustment Department Approval to approve an existing Prior Time Adjustment
Syr RAP Inquiry
Syr Current RAP Inquiry or Syr Current Adjustment Inquiry to view an existing Online RAP or Prior Time Adjustment that is going to be processed
Syr RAP History Inquiry or Syr Adjustment History Inquiry to view an Online RAP or Prior Time Adjustment that was processed in a prior period
Add a New Online RAP or Prior Time Adjustment
Online RAP
Enter the Reporting Department number (must be 9 digits 12345-1234) and the SUID number of the employee. The Sequence Number will default to 0 at the beginning of each pay period; increment this number by 1 when entering multiple Online RAPs for the same employee in the same Reporting Dept number within the same pay period.
Prior Time Adjustment
Enter the SUID number of the employee.
Entering an Online RAP
Employee Info:
Load the appropriate job from the list of jobs the employee has by clicking on the Load JOB button.
Enter the date range to indicate the dates of work performed (not the pay period dates). Enter the description of work being performed by the employee specifically for the RAP being entered.
Entering an Online RAP (con’t)
Payment Info:
An Online RAP for a weekly employee will always default to a Payment Option of Weekly One-Time Payment and cannot be changed. For a semi-monthly employee the Payment Option needs to be entered as Semi-monthly One-Time Payment or Semi-monthly Multiple Payments.
Weekly and Semi-monthly One-Time Payments:
The date of Payment for the Online RAP will always be displayed and represents the next Weekly or Semi-monthly paydate that will be processed.
After the Payment Option has been selected, then the Type of Payment needs to be entered.
The following lists are the Types of Payment that can be used for One-Time payments:
Weekly EmployeesSemi-monthly Employees
Current Pay Period EarningsCurrent Pay Period Earnings
Prior Pay Period EarningsPrior Pay Period Earnings
Final Vacation PayExtra Service
Variable PayOverload (Teaching)
Severance PayFinal Vacation Pay
Variable Pay
Salaried/Faculty/Grad Assistant Hourly Pay
Severance Pay
Semi-monthly Multiple Payments:
Once selecting Semi-monthly Multiple Payments, the Type of Payment needs to be entered. Options are Extra Service, Overload (Teaching), and Part-time Regular Earnings. Then the Starting and Ending Dates need to be entered. Based on the dates entered, the number of pays will automatically appear. The Semi-monthly rate needs to be entered. The total amount, representing the total RAP payout, will automatically calculate.
Entering an Online RAP (con’t)
Payment Info:
Dependent upon the Type of Payment that is selected, the Online RAP will require either the total dollar amount to be paid or the hourly rate and detail of time to be entered.
Total dollar amount to be paid:
Hourly rate and detail of time to be paid:
Entering an Online RAP (con’t)
Account Distrib:
One row will default with a distribution percentage of 100. Additional rows can be inserted by clicking on the button at the end of the existing row. Be sure to adjust the Distrb % on each row in order to total 100%. The dollar amount that will be charged to each chartstring is displayed under the Distrib. Amt heading.
Click on Add/Update to enter the chartstringthat the Online RAP payment should be charged to. This will link to the ChartField Detail entry screen that will allow a real time validation to the general ledger.
Once in ChartField Detail, enter chart string dataand click Ok. The chart string data will automatically appear on the RAP.
Entering an Online RAP (con’t)
Approvals:
Enter comments for purposes to help with processing and for future reference. Once the Online RAP is saved, the date, time, and user name who created it are stamped. The necessary approvals will display as Pending and approvals that are not required display as No Approve.
Entering a Prior Time Adjustment
Employee Info:
Load the appropriate job from the list of jobs the employee has by clicking on the Load JOB button.
Enter any applicable comments.
Entering a Prior Time Adjustment (con’t)
Prior Period Adj:
Enter the date that the time was originally reported and the time code that the time was reported under. The hours that were reported for the date and time code will be displayed to be adjusted.
Enter the correct time code and hours to adjust what was originally reported. The total hours being adjusted must equal the total hours that was originally reported.
Approvals:
Once the Prior Time Adjustment is saved, the date, time, and user name who created it are stamped. The necessary approvals will display as Pending.
Approving an Online RAP
A summary of the Online RAP appears for approval. To view the details of the Online RAP, click on the Details button. Once the Online RAP is saved, the date, time, and user name of who approved it are stamped. The default status will always appear as Pending. All of the possible statuses to choose from are:
Approved – The Online RAP is approved by the department and now can be approved by Contract Accounting, Human Resources, and/or Payroll. Once this is selected, you are “locked out” of the RAP. If you need to modify after approval, you must contact Payroll to regain access.
History – The Online RAP will not be processed or paid and will be moved to History when the Payroll is processed. Once in History, the Online RAP can only be viewed.
No Approve – No approval is necessary. This status is only applicable for Contract Accounting and Human Resources. Department and Payroll approvals are necessary for all Online RAPs.
Rcd Delete – Record Delete the Online RAP. Once this status is selected and you click on Save, the Online RAP is deleted from the system.
Rejected – If the Online RAP contains incorrect information, its status can be set to Rejected and comments can be entered to explain why. Once the information is corrected, the Online RAP status can be changed.
Approving aPrior Time Adjustment
A summary of the Prior Time Adjustment appears for approval. To view all the details of the Prior Time Adjustment, click on the Details button. Once the Prior Time Adjustment is saved, the date, time, and user name of who approved it are stamped. The default status will always appear as Pending. All of the possible statuses to choose from are:
Approved – The Prior Time Adjustment is approved and now can be approved by Payroll.
History – The Prior Time Adjustment will not be processed and will be moved to History when the Payroll is processed. Once in History, the Prior Time Adjustment can only be viewed.
No Approve – No approval is necessary. This status is not applicable. Department and Payroll approvals are necessary for all Prior Time Adjustments.
Rcd Delete – Record Delete the Prior Time Adjustment. Once this status is selected and you click on Save, the Prior Time Adjustment is deleted from the system.
Rejected – If the Prior Time Adjustment contains incorrect information, its status can be set to Rejected and comments can be entered to explain why. Once the information is corrected, the Prior Time Adjustment status can be changed.
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