Online Deduction System
Go to the Capital website : and click on
Login CAPSOnline Deduction System
You will be taken to the Login Screen :Type in your username and password and click Login.
If your username and password was entered correctly you will be logged into the system. Please note that your screen will look different to the one you see below if you do not have admin access. Your menu options will be limited.
Go to Deductions on the menu bar and select Add Deductions
The following screen appears. The Deduction Type and Client must be selected for the first row – Once this is done and the first row has been completely filled in the page will refresh and the other rows will default to the DeductionType and Client selected in the first row – These values can be changed if you need to.
Getting back to capturing a deduction – Select a Deduction Type from the drop down list.
You have the option to either type in the client code or use the drop down box option. – Please note the magnifying glass next to the Client Code textbox – this is there if you need to search for a client code. It shows a list of all client names and their codes. Then close the pop-up window and select the code from the client code drop down box.
The branch defaults to the branch that the logged in user belongs to and just like the other drop down boxes it too can be changed.
The EmpNumber is entered into the text box and can be verified by clicking on the image next to the textbox. This will tell you if the employee number is valid by displaying the firstname and surname.
It also checks whether the instalment total deduction value – If so, it displays an error message and asks you to re-enter the instalment value.
Once you have entered all the deductions click on the Add Deduction button – Your deductions will be written to the system.
If you want to see the deductions that you captured go to Deduction Reports and click on View Outstanding Deductions
Select the branch and deduction type and enter the start and end dates for the deductions that you wish to view.
The following list will appear :
You can click on the back button to go back to the search screen – You can also export the data to excel by clicking on Export to excel
When you are happy with the deductions that you have added to the system, the final step is to export them to payroll. This you do by going to the “Payroll Interface” menu item and selecting “export to Payroll” You will have to choose your branch name and deduction type from two drop down boxes. This will return what you added into the system.
If you want a particular deduction to go to payroll you must check(tick) the check box on the far right. If you don’t want it going to payroll then leave it un ticked. After this you can export the deductions to payroll by clicking the “Export to Payroll” button.
I have added 2 new reports to the Report Menu. The first report is the Requested vs Actual report which lists all the deductions that have been requested for a specific week ending and the actual amounts deducted for that week.
Go to reports and select Requested vs Actual as seen in the screenshot below :
Please select a branch from the drop down box and a deduction type and then type in the weekending date in MM/DD/YYYY format – Click Search to continue.
The following screen appears listing all the advances for that specific branch for the deduction type chosen and for the week ending date specified.
The next report is the 12 month deduction report called the Outstanding balance report. Select Outstanding Balance Report from the report menu. Select the branch and the deduction type and click on search.
The following screen appears.
These reports can be exported to excel and saved or printed etc. This report lists all the deductions requested for the month and what the balance owing at the end of the month is.
Go to Support and click on the “Click here to email me” option to send me an email with your query.
Once you have entered all your deductions click on Log off.