ELMIRA CITY SCHOOL DISTRICT

ELMIRA, NEW YORK

REGULAR MEETING OF THE BOARD OF EDUCATION

EFA Community Room August 5, 2009

933 Hoffman Street 6:00 PM Executive Session

Elmira, NY 14905 7:00 PM Meeting

MEETING CALLED TO ORDER / President Larry McGovern, Jr. called the Regular Meeting to the Board of Education to order at 6:02 p.m. and opened with the Pledge of Allegiance to the Flag.
ATTENDANCE / Present: Lynn Grottenthaler (departed 9:07 p.m.), Dan Hurley, Dianna Jackson, Sara Lattin (arr. 6:05 p.m.), Ted Lax, Colleen McCall (arr. 6:04 p.m.), Larry McGovern, Jr., Rodney Strange, Mary Tucker
Student Representatives Present: Elmira Free Academy, Abbey Proudfoot, Southside High School, Samantha Potter
Absent: Christine Mecke, Alternative High School Student Representative Fred Beard.
Others: Joseph Hochreiter, Greg Kern, Attorney Conrad Wolan
APPROVAL OF AGENDA / Dr. Lax moved, seconded by Mr. Strange that the Board approve the agenda with the following change.
·  Add Support Services for Committees of the Board of Education as item E1a.
Motion Carried:
Yes: Grottenthaler, Hurley, Jackson, Lattin, Lax, McCall,
McGovern, Strange, Tucker
No: None
Absent: None
EXECUTIVE SESSION / Mr. Strange moved, seconded by Dr. Lax that the Board move into Executive Session for matters leading to the appointment of a particular person or corporation, matters leading to the discipline of a particular person or corporation and privileged consultation with legal counsel; also included for motion Mr. Strange moved, seconded by Dr. Lax that the Board appoint Ms. Grottenthaler as Clerk Pro Tem in the absence of the Clerk. (6:06 p.m.) Attorney Karl Kristoff was invited into executive session.
Motion Carried:
Yes: Grottenthaler, Hurley, Jackson, Lattin, Lax, McCall,
McGovern, Strange, Tucker
No: None
Absent: None
Janet M. Mustico
District Clerk
RETURN TO OPEN SESSION / Mr. Strange moved, seconded by Dr. Lax that the Board return to open session. (7:21 p.m.)
Motion Carried:
Yes: Grottenthaler, Hurley, Jackson, Lattin, Lax, McCall,
McGovern, Strange, Tucker
No: None
Absent: None
Lynn Grottenthaler
Clerk Pro Tem
RECONVENED / The meeting reconvened at 7:23 p.m.
VISITORS WISHING TO ADDRESS THE BOARD / Michelle Sherwood addressed the Board with her question regarding busing Pre-K students that live in Lowman, NY to the Elmira City School District.
OLD BUSINESS
Approval of Revisions to Policies #6551, Family & Medical Leave Act and #2210, Committees of the Board
Support Services for Committees of the Board of Education / Dr. Lax moved, seconded by Mr. Strange that the Board approve revisions to policies #6551, Family and Medical Leave Act and #2210, Committees of the Board.
Motion Carried:
Yes: Grottenthaler, Hurley, Jackson, Lattin, Lax, McCall,
McGovern, Strange, Tucker
No: None
Absent: None
Dr. Lax moved, seconded by Mrs. McCall that the Board amend the motion to approve the Support Services for Committees of the Board of Education to read as follows:
That the Board of Education hereby authorizes compensation for support services provided pursuant to Policy No. 2210 for the period July 1, 2009, through June 30, 2010 at the rate of one and one-half times the individual’s hourly rate as an employee of the District for hours of support services provided outside the regular workday of such individuals.
Motion Carried:
Yes: Grottenthaler, Hurley, Jackson, Lattin, Lax, McCall,
McGovern, Strange, Tucker
No: None
Absent: None
NEW BUSINESS
Approval of Contract for Superintendent / Mr. Strange moved, seconded by Mr. Hurley that the Board table the approval of Contract for Superintendent.
Motion Carried:
Yes: Grottenthaler, Hurley, Jackson, Lattin, Lax, McCall,
McGovern, Strange, Tucker
No: None
Absent: None
CONSENT ITEMS
Minutes
Approval of Code of Conduct for School Year 2009-10
Approval of the Agreement with EBS RMSCO, Inc.
Approve Participation in Cooperative Bids through GST BOCES-Cafeteria Supplies
Approve Bids for Physical Education Supplies for School Year 2009-10
Approve Bids for Athletic Supplies for School Year 2009-10
Approve Participation in BOCES Cooperative Bid RFB-1475-09 for Engineering, Biomedical Equipment and Supplies
Approve Bids for Athletic Uniforms for the School Year 2009-10
Approval of Contract – GST BOCES Classroom Rental
Approval of Contract with POMCO
Approve Bid for Paint for School Year 2009-10
Approval to Enter into a Purchase Agreement with Daniel Yager Engraving
Approval of Declaration & Acceptance of Donation – Dell Monitor
Approval of GST BOCES Contract to Purchase Instructional Computers
Approval of Proposed Employment Benefits Plan for Non-Unionized District Employees for School Year 2009-2010
Approval of Committee on Special Education (CSE) Recommendations / Dr. Lax moved, seconded by Mr. Strange that the Board
approve the following consent items:
Approve minutes of the July 15, 2009, Regular Meeting of
the Board of Education.
Approve the Code of Conduct for School Year 2009-10.
Dr. Lax would like more information on sports eligibility; Mr. Hochreiter stated that he would get him that information.
Approve the contract with EBS RMSCO for administration of the district’s self-funded Workers’ Compensation Program for the period from July 1, 2008 through June 30, 2011 and that the President and the Superintendent are hereby authorized and directed to take all steps necessary to effectuate this resolution.
Appoint the GST BOCES to represent it in all matters relating to the above and all matters leading up to the entering into a contract for the purchase of the above mentioned commodities. And, further, that the Board of Education agrees to (1) assume its equitable share of the costs of Cooperative Bidding; (2) abide by majority decisions of the participating districts on quality standards; (3) that it will award contracts according to the recommendation of the committee.
Accept the lowest responsive, responsible bids meeting specifications as per indicated on bid tabulation (Copy available in Clerk’s Supplemental File) in the amount of $20,572.87 for Physical Education Supplies for the school year 2009-10.
Accept the lowest responsive, responsible bids meeting specifications as per indicated on bid tabulation (Copy available in Clerk’s Supplemental File) in the amount of $18,102.78 for Athletic Supplies for the school year 2009-10.
Approve the participation of the district in the fore mentioned cooperative bid and accept the lowest responsive, responsible bids meeting specifications in that bid process in accordance with the attached document received from Monroe 2- Orleans Boces. This bid will be in effect from 12/1/2009 through 11/30/2010.
Accept the lowest responsive, responsible bids meeting specifications as per indicated on bid tabulation (Copy available in Clerk’s Supplemental File) in the amount of $23,817.16 for Athletic Uniforms for the school year 2009-10.
Approve the attached contract with the G-S-T Board of Cooperative Educational Services for the rental of classroom facilities throughout the Elmira City School District for the 2009-2014 school years.
Approve the contract with POMCO beginning July 1, 2008 and ending June 30, 2011 for administration of the District’s Self-Funded Health and Dental Plan; and the Board President and Superintendent are hereby authorized and directed to take all actions necessary to effectuate this resolution.
Accept the lowest responsive, responsible bid meeting specifications for paint for the school year 2009-10 and award contracts for Group 1 to Twin Tier Paint and award Group 2 in part to Twin Tier and in part to Sherwin Williams, both of Elmira, NY as per tabulation (Copy available in Clerk’s Supplemental File).
WHEREAS, the Board of Education desires to purchase required supplies and services from respected, local companies who provide cost effective, quality solutions.
BE IT RESOLVED that the Board of Education of the Elmira City School District agrees to enter into a purchase agreement with Daniel Yager Engraving, an employee-owned company, for the purchase of school academic and athletic awards.
Accept the gift of one (1) 19” Dell Monitor from Jeff Freeman.
WHEREAS, the Board of Education of the Elmira City School District desires to enter into a contract with the Greater Southern Tier BOCES in order for the GST BOCES to furnish certain services to the District pursuant to Education Law 1950(4)(jj), those services being: provision of instructional computers and related peripheral equipment.
BE IT RESOLVED that the Board of Education of the Elmira City School District agrees to enter into a contract together with the Greater Southern Tier BOCES for the provision of said services to the District not to exceed $500,000 plus related borrowing fees, plus yearly BOCES support during the term of the contract, subject to the approval of the Commissioner of Education, for a period of four years from the date said agreement is signed and furthermore, that the Superintendent and President of the Board be authorized to execute all documents necessary to effectuate this resolution.
Approve the Employment Benefits Plan for Non-Unionized District Employees for School Year 2009-2010.
Approve the placement of students classified by the District Committee on Special Education (CSE) Teams.
Motion Carried:
Yes: Grottenthaler, Hurley, Jackson, Lattin, Lax, McCall,
McGovern, Strange, Tucker
No: None
Absent: None
VISITORS WISHING TO ADDRESS THE BOARD / There were no visitors wishing to address the Board.
EXECUTIVE SESSION / Dr. Lax moved, seconded by Mr. Strange that the Board move into Executive Session for matters leading to the appointment of a particular person or corporation, matters leading to the discipline of a particular person or corporation and privileged consultation with legal counsel; also included for motion Dr. Lax moved, seconded by Mr. Strange that the Board appoint Ms. Grottenthaler as Clerk Pro Tem in the absence of the Clerk. (7:38 p.m.) Attorney Conrad Wolan, Attorney Karl Kristoff and Mr. Hochreiter were invited into Executive Session.
Motion Carried:
Yes: Grottenthaler, Hurley, Jackson, Lattin, Lax, McCall,
McGovern, Strange, Tucker
No: None
Absent: None
Janet M. Mustico
District Clerk
RETURN TO OPEN SESSION / Mr. Strange moved, seconded by
Mrs. Lattin that the Board return to open session. (9:07 p.m.)
Motion Carried:
Yes: Grottenthaler, Hurley, Jackson, Lattin, Lax, McCall,
McGovern, Strange, Tucker
No: None
Absent: None
Ms. Grottenthaler departed Executive Session at 9:05 p.m.; Mrs. McCall became the Clerk Pro Tem.
Colleen McCall
Clerk Pro Tem
RECONVENED / The meeting reconvened at 9:10 p.m.
PERSONNEL / Dr. Lax moved, seconded by Mr. Strange that the Board approve the personnel packet as presented.
RESIGNATIONS / Instructional
Allison L. Beckhorn
Assignment: / French/Southside High School/Elmira Free Academy/Alternative High School
Effective Date: / August 8, 2009
Lauren E. Janosco
Assignment: / Music/Southside High School/Broadway Elementary School
Effective Date: / July 13, 2009
Non-Instructional
Tonya M. Bellows
Assignment: / 25-Hour Teacher Aide/Hendy Avenue Elementary School
Effective Date: / July 22, 2009
Theresa L. MacPherson
Assignment: / 25-Hour Teacher Aide/Hendy Avenue Elementary School
Effective Date: / July 24, 2009
Pamela T. Sullivan
Assignment: / 20-Hour Teacher Aide/Hendy Avenue Elementary School
Effective Date: / July 7, 2009
LEAVES OF ABSENCE
Instructional
Nicole A. Burt
Assignment: / Biology/Ernie Davis Middle School
Reason: / Family Medical Leave
Tentative Date: / September 8, 2009 – To Be Determined
Kathryn A. Milliken
Assignment: / Elementary/Broadway Elementary School
Reason: / Educational Leave
Tentative Date: / September 8, 2009 through January 31, 2011
ESTABLISHMENT OF POSITIONS
Non-Instructional
Position: / 30-Hour 12:1:1 Teacher Aides (5)
Location: / Southside High School (1); Elmira Free Academy (2); Broadway Middle School (2)
Justification: / Realignment of Duties
Effective Date: / August 7, 2009
Budget: / General
Position: / 35-Hour 12:1:1 Teacher Aides (2)
Location: / Southside High School (1); Broadway Middle School (1)
Justification: / Realignment of Duties
Effective Date: / August 7, 2009
Budget: / General
Position: / 25-Hour Teacher Aides 12:1:1 (8)
Location: / Southside High School (2); Elmira Free Academy (2); Broadway Middle School (3); Ernie Davis Middle School (1)
Justification: / Realignment of Duties
Effective Date: / August 7, 2009
Budget: / General
ABOLISHMENT OF POSITIONS
Non-Instructional
Position: / 30-Hour 12:1:2 Teacher Aides (7)
Location: / Southside High School (1); Elmira Free Academy (2); Broadway Middle School (3); Ernie Davis Middle School (1)
Justification: / Realignment of Duties
Effective Date: / August 7, 2009
Budget: / General
Position: / 35-Hour 12:1:2 Teacher Aides (2)
Location: / Southside High School (1); Broadway Middle School (1)
Justification: / Realignment of Duties
Effective Date: / August 7, 2009
Budget: / General
Position: / 25-Hour 12:1:2 Teacher Aides (7)
Location: / Southside High School (2); Elmira Free Academy (2); Broadway Middle School (3); Ernie Davis Middle School (1)
Justification: / Realignment of Duties
Effective Date: / August 7, 2009
Budget: / General
APPOINTMENTS
Instructional
Special Assignment: Instructional Support Teacher
Name: / Elizabeth A. Hasson
Assignment: / Riverside Elementary School
Effective Date: / Temporary One-Year Assignment
September 1, 2009 through June 30, 2010
Non-Instructional
Competitive
Probationary to Permanent
Tara M. Doland
Assignment: / School Personnel Clerk/Administration Building
Justification: / Replacement/Joyce Houck
Effective Date: / July 23, 2009
Salary: / $25,264, prorated
Provisional
Nora M. Ripley
Assignment: / Coordinator Child/Parent Resource Center/Booth Education Center
Justification: / Replacement/Paige Kinnaird
Effective Date: / August 7, 2009
Salary: / $26,000, prorated
ADDITIONS/DELETIONS TO THE SUBSTITUTE LIST
Instructional
Deletions
Substitute Teachers
Stephanie E. Andrus
Nicole L. Sosnoski
Donald J. Thompson
Non-Instructional
Additions
Lifeguard
Aaron J. Sweet
Food Service Helper
Cynthia M. Beach
Deletions
Clerical
Barbara J. Frey
Barbara T. Mosher
TENURE RECOMMENDATIONS
Instructional
Michael E. Kone
Pertinent Information
This is a tenure recommendation for Michael E. Kone in the area of Special Education. Michael E. Kone is presently the Special Education Teacher at Hendy Avenue Elementary School. Michael E. Kone received a probationary appointment November 2, 2006 with a tenure due date of November 2, 2009.
Evaluation and Analysis
All requirements for tenure including observations and annual evaluations have been completed. Michael E. Kone has demonstrated effective communication with parents and students in conjunction with a distinguished level of organization, educational planning and instructional delivery.
Recommendation
It is recommended that the Board approve tenure for Michael E. Kone effective November 2, 2009.
Jason K. Manwaring
Pertinent Information
This is a tenure recommendation for Jason K. Manwaring in the area of Elementary. Jason K. Manwaring is presently the Physical Education Teacher at Thomas K. Beecher Elementary School. Jason K. Manwaring received a probationary appointment November 2, 2006 with a tenure due date of November 2, 2009.