UKPA Winter Nationals 2017

Sat 25th – Sun 26th March

To be held at

Rugby Polo Club

Onley Grounds Farm, Willoughby, Rugby CV23 8AJ

UKPA WINTER NATIONALS SCHEDULE 2017

Advice from Rugby Polo Club

Take care when using a SatNav! Most SatNavs direct you to a destination half an hour away from the site so if you need directions please type the postcode into Google maps or multimap on the internet and source directions that way.

You are requested to arrive before midnight to reduce disruption to local residents. Thanks!

COMPLETED ENTRY FORMS TO BE RETURNED BY 12 NOON ON FRIDAY 10th MARCH 2017.

PUBLIC LIABILITY

Public Liability Insurance Policy No. D1494058

Horse riding activities may be dangerous for the rider, officials, spectators and the general public, causing injury or damage to persons, animals and property.

All persons taking part in, or as spectators of, UKPA activities do so at their own risk.

The UKPA, its Officers and agents accept no liability for loss, damage or injury to persons, animals or property other than that required by UK legislation.

All persons inviting family members or others on to the site are required to ensure these persons are made aware of this liability exclusion.

SCHEDULING (All times are subject to change)

Friday / 5.00 pm
8.00pm / Camping area / stables open
Bar open
Saturday / 8.00am
8.15am
9.00 am / Umpire Briefing
Club Reps Briefing
Play Commences
7.30 pm
7.30pm / Food
Bar open and evening entertainment
Sunday / 8:00 am / Play commences
4.30 pm (tbc) / Prize giving

TOURNAMENT OFFICIALS’ DETAILS
TOURNAMENT ORGANISER / Phil Baker (07801 033834)
TOURNAMENT SECRETARY / Rowan Saunders
TOURNAMENT UMPIRE / TBC
HORSE WELFARE OFFICER / Kelly Gardner
HEALTH & SAFETY OFFICER / Neville Ingley
CHILD WELFARE OFFICER / Jayna Henderson
DIVISION DETAILS / It is intended to run the Tournament in sections, but the organisers may run individual divisions as teams dependent on numbers entered.
Entries in teams will be accepted, in which case the Organisers reserve the right to split them into sections if required.
The divisional boundaries as stated will only be changed under exceptional circumstances. The organisers reserve the right to amend grading boundaries in order to equalise the division numbers if required.
A Division / 35+
B Division / 22 - 34
C Division / 12 - 21
D Division / 4-11
E Division / 0-3 See Regulations regarding ‘E’ division in UKPA Handbook
Open Juniors / Under 16 years on 1 Jan 2017, horses 13.2hh and over.
Novice Juniors / Under 16 years on 1 Jan 2017, players graded 0 or 1
Primary Juniors / Under 13 years on 1 Jan 2017 on ponies 13.2hh and under
PLAYER ELIGIBILITY / Only players who joined as full playing members prior to 1 March 2017 are eligible to play unless given special dispensation by the UKPA.
ENTRIES / Closing Date for Entries is 12 noon on Friday 10th March. Late Entries will be charged a late entry fee of £10 per team pro rata. Entries received after 12 noon on Friday 10th March will not be accepted. Entries must be accompanied by the correct fee, either by cheque or credited directly to the UKPA Bank Account, Sort code 30-93-54 Account No. 00742163.
The organisers reserve the right to retain the entry fees of players who pull out the week before the tournament.
Player loans to clubs will only be allowed as authorised by the UKPA Tournament Organisers. Spare players to be nominated on the entry form.
Entry Fees (Clubs are only expected to pay for entries on their forms)
  • Senior Divisions (A-E): £150 per section (£50 per player)
  • Juniors: £120 per section (£40 per player)
  • Primary Juniors: £105 per section (£35 per player)
Entries to
or
UKPA Administrator, 7 Glyn Isaf, Llandudno Junction, Conwy, LL31 9HF
STABLING / IMPORTANT! – Due to the time of year, it is likely that the ground will still be wet. Therefore there will be no penning available, and it is instead required that all horses be stabled. Please note that there will be a stabling cost of £40 per night, to be paid directly to Onley Grounds.
Please contact the Onley Grounds office directly to book and pay for stabling, for either one night or two, on 01788 817724. Alternatively if you live locally you may prefer to bring your horses over each day.
UMPIRING DUTIES / Each club must list all their available qualified umpires on the entry form. Clubs are expected to provide their own ponies and umpires of a suitable grade. Clubs will be sanctioned for umpires failing to turn up /turning up late for a game.
There will be an umpire briefing on Saturday morning; all umpires are to attend. Names will be taken. Umpires may not play until they have completed a briefing.
UMPIRES MUST be as named on the Order of Play unless approved by the Tournament Umpire or Tournament Organiser as below.
  • Umpires must be appropriately dressed
  • Substitutions: Must be agreed by the Tournament Umpire/Tournament Organiser and lodged with the Tournament Secretary at least 1 hour before the relevant game
  • Penalty: If the named Umpire is more than 15 minutes late for their umpiring duty without an acceptable reason, he/she will be excluded from play for the first chukka of his/her next game.

GAME OFFICIALS &
EQUIPMENT / Each section must provide suitable people to fill the roles of timekeeper/scorer and goal judge. Each section should provide a match ball.
RIDING HATS / Only hats tagged with a 2017 tag are approved for use during the tournament. Executive umpires are authorised to tag hats.
MEDICAL
HORSE WELFARE /

Paramedics will be on site during play. For First Aid attention outside of playing hours contact Phil Baker (07801 033834). Closest hospital minor A&E; Hospital of St. Cross, Rugby, Barby Road, Rugby, Warwickshire CV22 5PX

Each Club must nominate a Club Horse Welfare Officer who will be the first point of contact for any horse welfare issues with their club.
VET / A Vet will be on call from the onsite practice during play.
FARRIER / A farrier will be on site during play. Horses should be adequately shod prior to the tournament.
DOGS / DOGS MUST BE KEPT ON LEADS AT ALL TIMES DURING HOURS OF PLAY. Extendable leads must not be extended anywhere near the areas of play, practice area or in the vicinity of horses. Well behaved/controlled dogs are welcome but must be kept on a lead. Please pick up after your dogs. Any loose dogs will be removed to the ‘pound’ and a £20 fee will be charged for their release. Failure to comply with any of these rules will result in owner and dog being asked to leave the site.
TURNOUT / Horses are expected to have manes hogged or plaited and tails taped up.
BAR & CATERING
ENTERTAINMENT
TOURNAMENT RULES & CODE OF CONDUCT / Drinks and snacks will be available throughout Saturday and Sunday. A Hot Supper on Saturday night is included in the player entry fees, £6 for non-competitors at the door.
Saturday evening: Meal served to all players
Bar open - music and dancing
Please note that the Bar area is a smoke free area.
There is to be no playing of loud music in the camping area after 11pm.
Playing Rules will be in accordance with UKPA Rules Issue 2 and the Code of Conduct as published in the UKPA Handbook will apply.
Players riding whilst under the influence of alcohol or drugs – anyone considered to be under the influence of alcohol or drugs will not be allowed to play. There will be random breath testing in accordance with the UKPA Handbook.
ALCOHOL CONSUMPTION BY UNDER 18s / The consumption of alcohol by persons under the age of 18 years (on the day) is banned at all UKPA tournaments; see (Handbook Section 3.2).
PRIZE GIVING / All players attending the prize giving are to be in white jeans and club playing shirts.
CANCELLATION / In the event of cancellation of the tournament for whatever reason, the organisers reserve the right to retain such proportion of the entry fees as necessary to cover any expenses reasonably incurred
HEALTH AND SAFETY / The organisers of the event have taken reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective everyone must take reasonable precautions to avoid and prevent accidents occurring and must obey the instructions and all officials and stewards.
AT ALL TIMES WHEN MOUNTED – suitable footwear must be worn [no trainers or wellies] and UKPA tagged helmets, with chin straps fastened.
All playing and umpiring horses to be correctly ‘dressed’ as per UKPA rules.
Please drive vehicles with care and consideration on site, there is a 5mph speed limit on the site.
There is to be no movement of vehicles after 10pm, except in an emergency.

CONDUCT AT THE TOURNAMENT

Any person who, in the opinion of the organising committee, has behaved in a way prejudicial to the interests of the UKPA and/or Rugby Polo Club may be barred from the grounds immediately.

ON SITE ALCOHOL POLICY

No alcohol bought offsite to be consumed outside of the campsite area.

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UKPA WINTER NATIONALS ENTRY FORM

COMPLETED FORMS AND FULL PAYMENT MUST BE RETURNED BY 12 NOON Friday 10th March 2017.

Entries WILL NOT be accepted without payment.

Club Name
Club Entries Manager Name
Contact Number
Contact E-Mail
Club Horse Welfare Officer Name
HWO Contact No.
TEAM NAME/DIVISION
PLAYER NAME / PLAYING GRADE / UMPIRING GRADE / HORSE NAME / AGE
(UNDER 18s)
TOTAL TEAM GRADE
TEAM NAME/DIVISION
PLAYER NAME / PLAYING GRADE / UMPIRING GRADE / HORSE NAME / AGE
(UNDER 18s)
TOTAL TEAM GRADE
TEAM NAME/DIVISION
PLAYER NAME / PLAYING GRADE / UMPIRING GRADE / HORSE NAME / AGE
(UNDER 18s)
TOTAL TEAM GRADE
TEAM NAME/DIVISION
PLAYER NAME / PLAYING GRADE / UMPIRING GRADE / HORSE NAME / AGE
(UNDER 18s)
TOTAL TEAM GRADE

By submitting an entry form the Club Entries Manager agrees, on behalf of the entrants, to abide by the requirements outlined in this schedule and as detailed in the UKPA Handbook (2017).

Total fees £Enclose a cheque made payable to ‘UKPA’Yes/No

Or pay by bank credit to 30-93-54 00742163Yes/No

Entries to be sent to:

By Post: UKPA Administrator, 7 Glyn Isaf, Llandudno Junction, Conwy, LL31 9HF

By Email: