Short-term study visa letter request form

This form is for use by students who require a Short-term study visa. The information you provide on this form will be used to assess your eligibility for a Short-term study visa, so please ensure you complete all sections fully.

Once you have completed the form, please email it, along with a copy of your passport photo page, to:

SectionA – Personal/Contact details
A1. What is your name, as given in your passport:
First name(s) or given name(s):
Last name(s) or family name(s):
A2. What is your date of birth? (please use format dd/mm/yyyy)
A3. What is your current nationality?
A4. What is your passport number?
A5. If you know your University of Gloucestershire student number, please write it here:
A6. In case we need to contact you, please provide your email address and telephone number:
Email address: Telephone number:
A7. Please provide your correspondence address (note: this is the address to which your Short-term study visa letter will be sent):
Section B – Immigration status
B1. Are you currently inside or outside the UK? Insidethe UK
Outsidethe UK
B2. Do you intend to apply for your Short-term study visa in advance or on arrival in the UK?
[Please note: only “non-visa nationals” are permitted toapply for In advance
a Short-term study visa on arrival in the UK. If you are a visa national, you On arrival
must apply for a Short-term study visa in advance of travelling.]
Section C – Study details
C1. Does your request for a Short-term study visa letter relate to a new course of study OR continued study on a course already started?
New course of study
Continued study on a course already started
C2. Please write the full name of your course here:
C3. Please use this space to summarise why you need a Short-term study visa letter:
Section D – Fee status
D1. If you have paid any money towards your course fees, please write the amount here: £
D2. If you have been offered a place in University Halls of Residence, and have paid some of your accommodation fees already, please write the amount you have paid here: £
Section E – Declaration
  • I confirm that the information I have given on this form is complete and true to the best of my knowledge and belief.
  • I understand that the University of Gloucestershire (henceforth “the university”) reserves the right to refuse to issue a Short-term study visaletter if it believes that so doing could jeopardise its credibility as a compliant sponsor.
  • I understand that the university will ordinarily refuse my request for a Short-term study visa letter if, in its view:
a)the proposed study could reasonably be undertaken from outside the UK;
b)any aspect of my application or immigration history casts doubt on my intent to study while inside the UK.
  • I understand that if I do not fully adhere to all the relevant UK Visas and Immigration (UKVI)guidance, my application is likely to be refused.
  • I understand that I am required to present my Short-term study visa to the university’s Immigration Compliance Team as soon as possible after arriving in the UK, and in any event prior to enrolling (where applicable).
  • I understand that leave under the Short-term study category is ordinarily granted for a period of 6 months, but that UKVI officials have the right to grant leave for a shorter period if they deem this appropriate.
  • I understand that the university cannot be held responsible if my Short-term study visa application is refused (for any reason) or rejected as invalid, nor for any resulting loss of visa application fees, or any other fees as might be relevant.
  • I understand that, if at any time I lose my leave to remain in the UK, the university is required by law to de-register me from my course of study.
  • I give permission for all members of the university’s Immigration Compliance Team to communicate with UKVI and the UK Police regarding any aspect of my visa application and immigration status.
Name:______Signature: ______
Date: ______